100 reasons
to go with Hubdrive

100 reasons why companies with a Microsoft strategy choose Hubdrive HR

Hubdrive HR is a complete solution for HR management based on the Microsoft Business Platform. In fact, there are 100 Reasons why organizations with a Microsoft strategy choose to digitalize their HR management with Hubdrive within their existing Microsoft environment rather than using a traditional HR system as an isolated solution.

These 100 reasons span all levels and roles across the organization. Everyone benefits:

• HR benefits from significantly less time spent on daily tasks, creating more capacity to actively shape and improve processes.
• IT works with familiar Microsoft technology instead of managing avoidable siloed solutions with additional infrastructure.
• Employees experience greater convenience by working in familiar Microsoft 365 apps and through more integrated processes.
• Managers complete their HR tasks where they already work – in Microsoft Teams, Outlook and Dynamics – without switching systems or relying on isolated solutions.
• The CFO reduces costs through lower system and integration effort, higher levels of automation and better use of existing licenses – resulting in a faster return on investment.
• The CEO gains strategic confidence by building on Microsoft’s innovation capabilities and is recognized as leading an innovative organization.

The entire organization benefits from increased AI innovation on a unified platform.

Hubdrive positioning as a complete HR management solution for customers with a Microsoft strategy

• Hubdrive HR is the complete solution for HR management based on the Microsoft Business Platform. The entire employee lifecycle is supported – from recruiting and employee administration to employee development.
• The modular design of the solution makes it scalable, ranging from extending an existing HR system to serving as a full Human Capital Management solution.
• Hubdrive HR stands apart from other HR systems thanks to its deep integration within the Microsoft ecosystem, delivering significant advantages for HR departments as they digitalize their HR processes.
• Hubdrive HR is the only HR solution on the market where HR teams, managers and employees complete HR tasks not only in the browser but also directly in familiar Microsoft 365 apps like Teams, Outlook, OneDrive, Microsoft Copilot or Microsoft To Do.
• Hubdrive HR is built on the Microsoft Business Platform. Since most organizations already use Microsoft 365, Teams, Outlook, or SharePoint, no new IT infrastructure or lengthy system‑integration projects are required – resulting in minimal change‑management effort.

The search for the right HR software – from administrator to strategist

• HR departments face enormous pressure today. They must attract talent, drive change, improve processes, use AI and reduce overall stress levels. At the same time, many teams still work with traditional HR systems, Excel spreadsheets and solutions that slow everything down.
• Do you want to change that? Are you now looking for HR software that makes your daily work easier, reduces your workload and improves collaboration with managers and employees?
• The market is huge and many providers promise a lot. Finding the right HR solution is a major challenge. Where do the differences really lie and which HR solution is the best fit for your company?
• We guide you through the key challenges and show with real examples how Hubdrive helps you address them.
• At the end of each challenge, you’ll find practical examples from everyday HR work that show how Hubdrive HR differs from traditional HR systems.
• We show the differences – you decide what works best for you.
  

Mastering current challenges

• Reduce stress levels in the HR Department
  by eliminating major time drains!
• When change outpaces adaptability
  simply and once and for all with the Microsoft Business Platform!
• Close ongoing gaps in digital processes
  einfach und final mit der Microsoft Business-Plattform schließen!
• Turn inefficient use of AI
  into real value with integrated AI!
• When HR falls behind technological possibilities
  catch up with best‑practice implementation!
• Attract and retain talent
  with innovative, familiar software that employees value and trust!
• Address constantly changing requirements
  with fully integrated skills management!                               

Reduce stress levels in the HR department by eliminating major time drains!

• With Hubdrive and Microsoft, stress in the HR department is significantly reduced.
• Hubdrive enables company‑wide automation, not just within the HR department. In addition, automations can be adjusted flexibly and independently.
• Overall, the level of automation increases by approximately 42% compared to traditional HR systems.
• As a result, you save a substantial amount of time and your processes become more reliable and secure

When change outpaces adaptability master it with a more flexible HR solution in the Microsoft ecosystem!

• With Hubdrive, you can adapt processes, dashboards, views, forms and the organizational structure yourself – quickly and intuitively using drag‑and‑drop.
• Hubdrive’s high degree of flexibility ensures that your HR department doesn’t just react to change, but actively sets the pace.
• This allows you to implement regulatory changes, reorganizations or new locations in a very short time – while remaining fully operational at all times.
• With Hubdrive, HR becomes a true driver of change.

Close ongoing gaps in digital processes simply and once and for all with the Microsoft Business Platform!

• After digital transformation, you no longer work with disconnected IT islands. Instead, you rely on a shared business platform for your entire organization..
• Within this platform, all HR data is consolidated – in real time – across the HR department, across all business units and extending to external partners.
• Take this step together with Hubdrive and Microsoft and future‑proof your HR landscape.
• Integrated ways of working are engaging for employees. You are perceived as an innovative employer – one your teams are proud of.

Turn inefficient use of AI into real value with integrated AI!

• With Hubdrive, employees can test AI completely risk‑free. The AI only accesses data that each employee is already authorized to see – no more and no less. This allows you to unlock the full value of AI without putting data protection at risk.
• With traditional HR systems, complex permission and security concepts often have to be rebuilt manually and at great effort. With Hubdrive, AI leverages the established Microsoft security mechanisms from Windows, Microsoft 365 and the Power Platform – including centralized identity management and consistent role‑ and permission models.
• In addition, Hubdrive provides proven best‑practice scenarios and preconfigured HR processes, enabling you to use AI features productively in everyday HR work right away – without lengthy project phases or trial‑and‑error experimentation.

When HR falls behind technological possibilities catch up with best‑practice implementation!

• Implementing Hubdrive HR is up to 62% faster and simpler than with traditional HR systems, because employees, managers and HR teams handle their tasks directly within familiar Microsoft 365 apps such as Teams, Outlook, OneDrive and Microsoft Copilot – without requiring additional third‑party applications.
• With Hubdrive, proven Best‑Practice workflows are already built into the solution and HR teams can adapt and configure the system themselves using intuitive drag‑and‑drop tools.
• Traditional HR systems, by contrast, require separate infrastructure, additional training and often lead to months‑long integration projects.

Attract and retain talent with innovative, familiar software that employees value and trust!

• Hubdrive may be one of the most innovative HR solutions available today. It is the only solution that allows both managers and employees to complete their HR tasks not just in a browser, but natively within familiar Microsoft 365 apps such as Teams, Outlook, OneDrive, Microsoft Copilot and Microsoft To Do – making a clear contribution to employee satisfaction.
• Your employees work within a fully integrated Microsoft environment: data is entered once, automations run end‑to‑end and system silos and disconnected solutions are eliminated. This leads to noticeable relief in day‑to‑day work, higher satisfaction, stronger retention and a genuine sense of pride in working for an innovative organization.
• IT benefits as well: by relying on familiar Microsoft technology instead of additional specialized systems, organizations avoid unnecessary infrastructure and significantly reduce operational overhead.

Address constantly changing requirements with fully integrated skills management!

• Artificial intelligence, automation and new business models are transforming roles faster than traditional training programs can keep up.
• Hubdrive supports HR in managing this dynamic by embedding skills management directly into the Microsoft ecosystem and structuring it across the entire employee lifecycle.
• The solution combines deep Microsoft integration, a complete skills lifecycle, proven HR best practices and a clear connection between strategy and day‑to‑day HR operations.
• Skill gaps become visible and can be systematically closed through training and development.

Hubdrive and Microsoft simplify automation and reduce stress in HR

• Automation significantly reduces stress in HR. When routine tasks are fully automated – across HR, business units and employees – your team no longer has to manage manual workflows and gains valuable time to focus on higher‑value work.
• Most HR systems today offer automation but only within the HR solution itself. Hubdrive HR goes a step further. 
• With Hubdrive, HR teams can create and adjust automations themselves using familiar Microsoft drag-&-drop interfaces. Existing workflows can be modified in minutes – far faster and more flexibly than with traditional HR systems.
• Prefer not to manage automations within HR? Hubdrive offers another clear advantage: internal IT teams can use the Microsoft automation tools they already know. Unlike traditional HR systems, no new or proprietary automation tools are required.
• When your organization changes, Hubdrive HR adapts just as quickly. Processes are updated within minutes – ensuring change never outpaces adaptability.

Hubdrive and Microsoft make company‑wide automation easier – unlocking even greater time savings.

• The greatest potential lies in automation that goes beyond internal HR processes and extends to collaboration with business units and employees. With traditional HR solutions, HR teams typically use the vendor‑provided HR automation tools, while IT continues to rely on familiar Microsoft automation tools. This results in two separate automation environments moving forward. In the animation, this can be seen on the left under “Vendor layer.”
• With Hubdrive HR, the situation is fundamentally different: all workflows are consistently orchestrated using established Microsoft automation tools. This means you can continue using your existing, company‑wide Microsoft automations – now extended to all HR processes.
• Existing automations for Windows operating systems, Microsoft 365, Microsoft‑based ERP solutions and custom applications built on the Microsoft Business Platform can be seamlessly integrated and selectively expanded.
• If, instead, you choose a traditional, non‑Microsoft‑based HR system, these integrated capabilities are either not available at all or only to a very limited extent – and usually require significant additional effort.

Examples of end‑to‑end automation with Hubdrive & Microsoft

In the Microsoft world, all components connect with each other – including automation. Here are a few daily examples that aren’t possible with traditional HR systems.

• When an employee’s personnel record indicates they will be working in Sales, their entire onboarding process is created automatically. All training sessions for the first weeks at the company are scheduled and appear directly in the employee’s Outlook calendar.
• During recruiting, shared appointments between the candidate, HR and the hiring department are automatically scheduled in Outlook – including room bookings and offer status. Requests related to the hiring process appear natively in Microsoft Teams, where HR and department managers can conveniently exchange key information directly in the chat.
• As part of onboarding, the new employee receives their equipment, including a notebook. Automation detects a visual impairment stored in the personnel record and automatically adjusts the Windows display contrast on the device.
• During device setup, the new employee’s location is identified, the correct printer drivers are installed automatically and the device is assigned to the appropriate floor and location within the building.
• Changes such as department transfers or new job titles are fully synchronized between employee management in your Microsoft directory (Entra ID) and the Hubdrive personnel record – automatically and in real time.

These automations extend the many existing workflows already in place across ERP systems, Microsoft 365 and Office 365 applications and apps built on the Microsoft Business Platform.

Choosing a traditional, non‑Microsoft‑based HR system means these options are simply not available. With Hubdrive HR in the Microsoft ecosystem, you unlock powerful automation capabilities – delivering significantly greater efficiency with far less effort.

Unlock the benefits of digitalization faster with ready‑to‑use best practices

Hubdrive HR delivers immediate value to businesses because proven, field-tested HR best practices with extensive automation are already included in the solution.

• Companies do not need to design HR processes from scratch. All standardized workflows are available out of the box as practical templates and can be adopted as‑is if desired.
• Each process comes with a clearly documented, step‑by‑step approach that makes it easy for employees to get started. Where helpful, linked e‑learning materials support onboarding and adoption.
• If specific requirements exist, the best‑practice workflows and automations can be independently adapted to match individual ways of working.
• Hubdrive best practices are continuously refined based on feedback from hundreds of customers – providing clear guidance, improving efficiency and increasing operational confidence.

With Hubdrive, overall automation is 42% higher than with traditional HR systems

With Hubdrive HR in the Microsoft ecosystem, you unlock convenient, consistently high‑level automation – both within the HR department and beyond.

• Within HR, all routine tasks can be automated using familiar Microsoft tools via drag‑and‑drop. This speed and flexibility allow your team to gain valuable time, reduce stress and adapt HR processes to changing requirements within minutes.
• Across the organization, Hubdrive enables automation not only in HR but across all relevant business processes. Thanks to the seamless integration of company‑wide Microsoft automation tools, processes are automated end to end – without creating isolated automation silos through additional HR systems – resulting in even greater time savings across the business.

As a result, the overall level of automation with Hubdrive is 42% higher than with traditional HR systems. You achieve a greater degree of automation with significantly less complexity compared to conventional solutions outside the Microsoft ecosystem.

With Hubdrive HR, you save valuable time through a higher level of automation. This is our contribution to reducing stress in your HR department.

The ease of customization with Hubdrive puts HR back in the driver's seat

• Organizations are changing faster than ever. Changes in structures, roles, locations and legal requirements are now part of everyday business.
• In traditional HR systems, processes are rigidly configured. Any organizational or regulatory change results in time‑consuming adjustment projects that require support from developers or even external service providers.
• Hubdrive HR works differently. With Hubdrive, HR teams or IT staff can adjust processes, dashboards, views, forms and the organizational structure themselves in minutes using drag & drop. This frees HR from IT dependencies, change request backlogs and reliance on external providers.
• With Hubdrive, HR becomes a true driver of change. Necessary changes are implemented and adopted across the organization much faster than traditional HR solutions.
• As a result, Hubdrive gives you valuable time for effective change management – allowing you to better support your employees more effectively through ongoing transformation.

The end of “change request” backlogs

• HR leaders and IT leaders know the pain: a process changes – for example, a new field for “home‑office equipment” needs to be added to the onboarding form.
• With traditional HR systems and competitors, this often triggers a bureaucratic nightmare: opening a ticket, waiting for a quote from the vendor, approving the budget and then waiting weeks for the change to be delivered in the next release.
• With Hubdrive, you add the field yourself in just five minutes. Built on the innovative Microsoft Business Platform, Hubdrive enables customers to make adjustments easily on their own using intuitive drag‑and‑drop tools.
• No coding is required. What once demanded programming skills is now as simple as creating a PowerPoint slide. Details for IT
• The value: your HR software adapts to your speed – not the other way around. You can respond to market changes in real time.

Five concrete examples of how Hubdrive helps you implement change faster and more independently

• Adding a new approval level to the leave process
  Executive management wants certain roles to have vacation requests approved not only by the direct manager but also by the department head. With Hubdrive, an HR team member can extend the existing workflow by an additional approval step using drag‑and‑drop – no development project, no waiting for internal IT and no external service providers required.
• Introducing a new location structure 
  Your company opens a new location and reorganizes teams. In Hubdrive HR, you can update the organizational structure directly in the interface: create new locations and departments, assign employees via drag‑and‑drop and update reporting lines. Changes are immediately reflected in all relevant processes and reports.
• Adapting a form to new legal requirements
  A new regulation requires additional fields in the onboarding form, such as consent or specific declarations. An HR team member adds new fields, adjusts required inputs and includes tooltips. Everything happens in the familiar Microsoft interface, without code and in less than one hour. Updates are instantly available in self-services and workflows.
• Creating a new management dashboard
  Executive leadership wants existing dashboards for turnover, open positions and sick leave extended to include insights for a new branch location. In Hubdrive HR, your HR or IT team updates dashboards independently, adjusts tiles and charts via drag‑and‑drop and makes them available to a specific management group – without a separate BI project or external support.
• Pilot project for AI-powered talent development
  HR wants to test AI-based development recommendations for a specific group, such as high potentials. In Hubdrive HR, a dedicated view is created for this group. Skill and career path fields are adjusted and an AI-based recommendation element is added to the form. HR and IT refine the setup iteratively without changing the core system.
  

The old world of IT islands

• IT environments in many organizations are still highly fragmented. Across business units, numerous applications from different vendors are used, with little integration and limited ability to communicate across the organization. As a result, collaboration with HR often relies on isolated solutions, countless Excel files, paper‑based processes, and outdated software.
• In reality, workflows do not stop at these system boundaries. Project managers look for the right skills for their projects, but have no direct access to employees’ skills stored in HR records. Vacation requests take weeks because approvals never reach the applications managers use every day – such as Microsoft Teams and Microsoft Outlook. Commission data from sales is required for employee evaluations in talent management, but is not seamlessly available there.
• In these siloed IT environments, further processing of information often requires re‑entering data into yet another system. In addition, all of these isolated solutions must be maintained, secured and updated individually.

Accept inefficiency or take on unrealistic integration projects

• As a “permanent workaround”, information is maintained multiple times and passed on in Excel or even on paper. This is inefficient and frustrating for employees.
• The typical response to this dilemma has been integration projects, where IT tries to connect the many isolated solutions by building interfaces through complex custom development.
• In practice, however, integration projects are expensive, complex, time consuming and risky. In many cases, the interfaces cost more than the applications themselves because they must be developed or reworked individually for each customer.
• When something breaks, no one feels responsible, as everything comes from different vendors. Until now, you have essentially only had two options: continue working inefficiently or start expensive integration projects.

Only with Hubdrive HR can you share data across departments immediately without integration projects

• With Hubdrive HR, you can immediately exchange data across departments without complex technical integration projects to connect isolated systems.
• Traditional HR systems create additional IT silos with separated data storage, complex interfaces, duplicate data entry and a proliferation of Excel files.
• Hubdrive HR, on the other hand, is fully built on the Microsoft Business Platform, just like Dynamics 365 Sales, Finance, Customer Service and Project Operations. As a result, HR data flows automatically across departments.
• You can start using Hubdrive immediately after installation and exchange data across the entire organization with full integration while activating automations. Existing departmental boundaries disappear.
• In addition, the number of Excel files is significantly reduced, allowing HR to save up to 90% of the time previously spent managing isolated file structures. Hubdrive HR creates a single source of truth. Duplicate data entry is eliminated.

Don’t create another IT island for HR

Has your organization already committed to a business platform? Then you should carefully consider whether an isolated HR solution makes sense. A standalone HR system creates the same problems as any other IT silo: disconnected processes, duplicate data maintenance and lack of transparency across departments.

• Effective HR requires access to data from other business units such as skills, projects or sales figures and at the same time needs to feed information back. This is only possible on a shared platform, not within an island.
• IT islands lead to high integration and maintenance costs. Interface projects are expensive, complex and often unstable. For HR, this would be a costly dead end.
• Modern HR processes such as recruiting, talent management and workforce planning depend on seamless, automated workflows across the entire organization. An isolated HR solution prevents exactly that.

When evaluating Hubdrive HR, it is worth consulting your IT department to determine whether your organization has adopted a Microsoft strategy. Clear indicators include the use of Microsoft Windows, Microsoft 365, Office 365 with Outlook and Teams or even one of the Microsoft ERP systems.

Hubdrive HR complete solution on the Microsoft Dynamics 365 Business Platform

• Hubdrive HR is a complete solution for human resources management based on the Microsoft Dynamics 365 Business Platform. It supports the entire employee lifecycle, from recruiting and employee administration to employee development.
• The solution is modular in design and flexibly scalable, ranging from extending an existing HR system to serving as a full Human Capital Management solution.
• Hubdrive HR differs from other HR systems through its deep integration into the Microsoft ecosystem, delivering extensive advantages for HR departments in the digitalization of their HR processes.
  

Integrated ways of working are fun
Example: leave request

• Let’s take a simple leave request as an example. Every employee submits these requests several times a year. They are forwarded directly within the department to the team lead, who reviews and decides on the request.
• HR needs to maintain full visibility of all leave requests, so the process should automatically be reflected in reporting.
• The finance department also requires an overview of remaining leave balances, as these need to be accounted for in year‑end closing.
• In this example, three departments are already involved — the business unit, HR and Finance.
• As you have seen, all of this can be handled within the Microsoft Dynamics 365 Business Platform. This allows your leave management — and all other workflows — to run fully automated across departmental boundaries. No duplicate data entry and no need for paper.
  

Integrated ways of working are fun
Example: travel management

• Louisa McMaster is an HR specialist at Bear Logistics and is responsible for travel management.
• Sales representative Finlay Cregg has been entering travel requests independently since the introduction of Hubdrive HR. The request is sent directly to team lead Charles, who can conveniently approve it in Microsoft Teams or Outlook. What used to take a week now often takes just minutes.
• After approval, Louisa automatically receives all the information needed to book flights, rental cars and hotels. The A1 assignment certificate is requested at the same time and follow‑up questions have become rare.
• Through self‑services, Finlay has access to all travel data at any time, uploads receipts via smartphone and has daily allowances calculated automatically — these are a favorite feature. Expenses flow directly into financial accounting and are now reimbursed weeks earlier, much to the satisfaction of the household.
• Frank, as head of the department, did not have to invest any budget in integration projects. All Hubdrive HR features were fully integrated and available from day one.
  

Microsoft AI innovations are immediately available to Hubdrive customers

• All new AI capabilities from Microsoft are available to you in Hubdrive HR right away. No complex technology is required – everything works simply, securely and conveniently. For example, you can use Microsoft Copilot exactly where you already use it in Microsoft 365 or Dynamics 365.
• The security features of the Microsoft platform remain fully active at all times – Microsoft ensures the highest security standards already during the development of its AI solutions. This means you can start using AI in HR immediately and without concerns.
• With traditional HR systems, by contrast, the use of AI is often expensive, less capable and requires additional, complex security measures.

With Hubdrive HR, HR departments can evaluate AI with confidence

• How could this happen? Quite simply: AI processes all available information to deliver the best possible results. This includes data from poorly secured internal systems and open Office documents such as Excel files, Word documents, PDFs and more.
• With Hubdrive HR, things are different. Every AI request – whether made via browser, Teams, SharePoint, Claude, or ChatGPT – must first pass through the security layer of the Microsoft Power Platform. Only data that the experimenting employee is authorized to access is made available.
• The result: employees can explore AI features playfully and test automations without data‑protection risks. With traditional HR systems, evaluating AI capabilities often feels like a data‑privacy gamble. With Hubdrive HR, it becomes secure innovation – ensuring that only the right people see the right data.

HR self‑service with AI‑based chat

• Hubdrive’s fully automated chat significantly reduces the workload for HR by answering standard employee inquiries around the clock, freeing up time for strategic tasks.
• It is directly integrated into the Microsoft ecosystem, uses up to date HR data based on permissions and therefore delivers consistent and compliant responses. At the same time, it supports upskilling and change by guiding employees to relevant information and training.
• Hubdrive’s fully automated chat is a key lever for addressing the three major challenges faced by many HR departments – high volumes of inquiries, talent shortages and constant pressure to adapt – by automating routine tasks, improving access to information for employees and freeing HR to focus on strategic priorities.

The implementation of Hubdrive HR is up to 62% faster and easier than with traditional HR systems

• Hubdrive HR is built on the Microsoft Business Platform – almost all organizations already use Microsoft 365, Teams, Outlook or SharePoint.
• You don’t need any new IT infrastructure or lengthy system integration projects therefore avoiding change-management challenges.
• With Hubdrive, proven Best Practice workflows are already built into the solution, enabling HR teams to adapt and extend the system themselves using intuitive drag‑and‑drop tools.
• This eliminates the complexity of months‑long development projects involving your IT department or external service providers.
• A dedicated customer success manager provides confidence and supports you with experience from hundreds of implementations at no extra cost.
• All of this makes deploying Hubdrive HR significantly faster and more reliable overall.

Hubdrive HR can be extended with greater flexibility, speed and significantly lower cost

• Hubdrive HR consists of 16 modules – including recruiting, employee administration, workforce management, talent management, learning and performance. You decide which module to start with – for example time tracking, digital personnel records or leave management – and can then expand continuously.
• Additional modules can be activated by your IT team within minutes, as Hubdrive HR is fully based on the Microsoft infrastructure already in place in most organizations.
• Newly enabled features are immediately available to employees in Outlook, Teams, OneDrive or on their smartphone, and to IT in Power Automate and Power BI. The experience gained from implementing the first module can be directly applied to subsequent modules.
• Implementation risk remains low, projects stay small and manageable, budgets are protected and quick wins become possible.
• With traditional HR systems, rollout involves significantly more dependencies and greater complexity.

With Hubdrive HR, implementation requires minimal effort from the IT department

• With Hubdrive HR, employees, managers and HR complete their HR tasks directly in familiar Microsoft 365 apps. Customers using Microsoft technology already have the required Microsoft apps installed and configured. Hubdrive HR does not require the installation of proprietary apps.
• In addition, most companies already have the necessary infrastructure in place, such as Microsoft 365 and Entra ID. As a result, extensive technical setup is largely unnecessary.
• For the technical implementation of Hubdrive HR, only a single step is required: importing the solution into the Microsoft Power Platform. Once approved, all functionality is immediately available to all employees – in Teams, on smartphones, in Outlook and in OneDrive.
• This allows HR and IT teams to focus on desired customizations, create automations with Power Automate and build reports with Power BI.
• Traditional HR systems, by contrast, require separate infrastructure, additional training and often lead to months‑long integration projects.

With Hubdrive HR, every HR leader has a dedicated Customer Success Manager

• With your decision to choose Hubdrive HR, your HR leadership team together with your IT leadership team receives a dedicated point of contact – completely at no additional cost.
• Your Hubdrive Customer Success Manager supports you over the long term in achieving measurable improvements in HR management.
• They provide continuous support, from solving specific challenges to fully realizing the digitalization potential of Hubdrive HR and AI in the HR environment.

Talent moves to innovative companies with modern skills management

Today’s candidates are not just looking for a job – they are looking for development, clarity and direction. This is exactly where Hubdrive HR creates a competitive advantage.

• Top talent wants to understand how they can grow. Companies using Hubdrive HR to define clear skill profiles and career paths can show candidates during interviews: “These are the capabilities you will build here.” This is far more compelling than vague promises.
• Organizations that offer a structured skills lifecycle signal a clear message: We invest in our people. High potentials in particular choose employers based on whether their development is taken seriously.
• Modern HR means a modern company. Hubdrive HR’s integration into the Microsoft ecosystem sends a strong signal to candidates: this organization works digitally, efficiently and with a forward‑looking mindset. This attracts tech‑savvy talent.
• Structured HR processes out of the box mean fast feedback, clear communication and no chaotic workflows for candidates. First impressions matter – in both directions.
• Recognition through individual fit becomes visible when organizations understand skill gaps and can offer targeted opportunities. Candidates feel seen – not as a number, but as individuals with real potential.

With Hubdrive HR, employees complete their HR tasks in familiar Microsoft 365 apps

Hubdrive HR is the only HR solution on the market where HR teams, managers and employees can complete their HR tasks not only in the browser but also directly within familiar Microsoft 365 apps such as Teams, Outlook, OneDrive, Microsoft Copilot or Microsoft To Do.

This means greater convenience for employees, no additional passwords, minimal training effort and therefore more efficient ways of working.

• HR tasks such as leave requests, sick leave notifications or approvals can be handled directly in Microsoft Teams.
• Training sessions for onboarding or development appear in the familiar Outlook calendar. Copilot can answer self service requests – even through voice input.
• Task lists for HR are available in Microsoft To Do, Outlook, Planner or Loop.
• Time tracking can also be completed directly within familiar Microsoft apps.

The close collaboration between Hubdrive and Microsoft provides a high level of comfort, security and stability. Workplace applications such as Excel, Teams and Outlook seamlessly merge with departmental business applications. There are no separate vendors, apps, logins or system transitions.

Higher employee satisfaction through 37% less routine work

• With Hubdrive HR, your employees complete up to 37% less routine work compared to traditional HR systems – creating more time for tasks that truly matter.
• All workflows are consistently managed through established Microsoft automation tools. This means you can continue using your existing, organization‑wide Microsoft automations – now extended more intensively to all HR processes.
• As a result, daily stress levels decrease while perceived productivity, recognition and sense of purpose increase.
• At the same time, more time is available for personal interaction, creative solutions and continuous development – the key drivers of satisfied and engaged employees.

Higher satisfaction in the IT department as well

• Hubdrive is built entirely on the innovative Microsoft Business Platform – allowing IT employees to continue using their existing Microsoft skills, certifications and tools.
• Instead of having to build specialized expertise for often outdated technologies used in traditional HR systems, your IT team continues working within the familiar and modern Microsoft technology environment.
• Especially younger IT professionals value the opportunity to work productively with modern Microsoft technologies and to strengthen their profiles with in‑demand certifications – rather than investing time in legacy HR systems. As a result, Hubdrive HR becomes a forward‑looking project for IT, one that employees can take professional and personal pride in.

Skills management that keeps pace with change

Artificial intelligence, automation and new business models are causing roles to evolve faster than traditional training programs can keep up. Hubdrive provides strong support in addressing these challenges. It stands out in four key areas:

• Unique Microsoft integration for skills management
• Complete skills lifecycle within one system
• Operational HR best practices out of the box
• A clear connection between strategy and day to day HR operations

Hubdrive supports you across the entire employee lifecycle in identifying skill gaps and systematically closing them through training and development.

Unique Microsoft integration for skills management

• With Hubdrive, skills management and employee development take place directly where your teams already work – in Microsoft Teams, Outlook, Copilot or in the browser, without additional HR or learning silos.
• Managers and employees manage goals, training and feedback within familiar interfaces, which significantly increases adoption and reduces change effort.
• All skills and development data is stored in the same data layer as your other business data, such as projects or resource planning.
• This allows you to answer questions such as “Which skills are missing for our planned projects over the next six months?” at the push of a button – without complex integration projects.

Complete skills lifecycle in one system

• Hubdrive supports the entire skills lifecycle end to end – from skill requirements in job profiles through recruiting and onboarding to goal setting, training, certifications, succession planning and project staffing.
• Skills follow employees from the first interaction as candidates through all stages of their development and are continuously maintained in a central digital employee record.
• Skills are not an add-on to a separate learning system, but a core component of all HR processes
• Performance reviews, development plans, training, certifications and project staffing all rely on the same up-to-date skills profile – forming the foundation for well-informed HR decisions.

Operational HR best practices out of the box

• With Hubdrive, you do not start from scratch. Preconfigured skill profiles, development dialogues, training workflows, 360° feedback, training calendars and reports are based on real HR practices and can be used immediately. This allows you to get your skills management up and running quickly instead of spending time designing concepts from the ground up.
• At the same time, the system remains fully customizable. HR teams can easily adjust processes, forms, views and reports for skills and development using drag and drop, aligning them closely with company strategy, business unit needs and organizational culture.
• This combination of best practice and flexibility makes Hubdrive a true operational enabler for upskilling and reskilling.

A bridge between strategy and day to day HR operations

• Hubdrive translates strategic initiatives such as “build cloud skills,” “Leadership 4.0,” or “strengthen AI capabilities” into concrete, trackable actions.
• These include goal setting, learning paths, training plans, certifications and skill updates within the employee record. Buzzwords are turned into clear to‑dos for managers, employees and HR – including timelines, responsibilities and measurable outcomes.
• Dashboards and analytics provide full transparency into how skill gaps close over time – at the level of individuals, teams and the entire organization.
• This transforms talent and skills management from a one‑off initiative into a continuous, data‑driven management tool to address talent shortages and skill gaps while enabling effective upskilling and reskilling.

Key benefits for HR at a glance

The value delivered to HR through the digitalization of HR processes with Hubdrive HR in combination with Microsoft is significant.

• HR teams benefit from a solution tailored to their needs. Forms, workflows and reports can be designed independently and are seamlessly integrated into HR reporting as well as Microsoft 365, Teams, Outlook and OneDrive.
• All employees can complete their HR tasks not only in the browser but also directly within Teams, Outlook, OneDrive and Microsoft Copilot. Hubdrive HR for Dynamics is the only HR solution on the market that does not require additional third‑party applications.
• Differences between locations can be managed within the platform. The complexity wird is kept low through a unified system approach.
• In more than 200 countries, local Microsoft partners are available. Do you operate outside the EU as well? No problem. The combination of global reach and local expertise ensures professional implementation, adaptation to local requirements and compliance in every market.
• HR teams do not need to become IT experts. Implementation remains efficient and secure, as an experienced Customer Success Manager from Hubdrive supports fast rollouts and a smooth introduction. A free e‑learning program is also available on an ongoing basis.
• Best practice implementation approaches ensure that the solution can be adopted quickly, gerade especially in organizations with limited HR resources.
• The use of AI‑supported processes such as automation, chatbots and intelligent analytics increases efficiency. Manual tasks are reduced and service levels improve.
• HR can quickly reinvest the time gained into other priorities. This means more time for talent management, leadership development and other strategic initiatives.

Hubdrive positioning from a technical perspective

Hubdrive HR for Dynamics is a complete solution for human resources management based on the Microsoft Dynamics 365 Power Platform. The entire employee lifecycle is supported – from recruiting and employee administration to employee development.

Hubdrive HR is built entirely on the Microsoft Power Platform, just like Microsoft’s own business applications, and therefore integrates fully with the Microsoft IT infrastructure. This integration takes place across all layers:

• Frontend: Hubdrive is embedded directly by Microsoft into Microsoft 365 applications such as Teams, Outlook, Copilot, OneDrive and SharePoint. IT does not need to deploy or maintain additional third‑party applications
• Microsoft Business Software: Hubdrive HR integrates seamlessly with Microsoft business applications such as Sales, Marketing, Service, Supply Chain, Project Operations and SharePoint. Employees and administrators work consistently within the familiar Microsoft environment
• Automation: All automation in Hubdrive is handled exclusively through familiar Microsoft tools such as Intune, Power Automate and Power Apps. IT does not need to learn any proprietary tools
• Customizing and extensions: Customization and extensions are also implemented using familiar Microsoft tools such as the Microsoft customization engine, Power Apps and Power Pages. IT does not need to introduce or maintain any proprietary technologies
• Microsoft ERP systems: For organizations using Business Central or Finance and Supply Chain Management, Hubdrive HR integrates seamlessly into the existing Microsoft ERP systems and extends them with comprehensive HR management
• Backend: Hubdrive HR is a certified managed ISV solution on the Power Platform and integrates seamlessly into your existing Microsoft cloud infrastructure across all layers. There is no need to build an additional platform, as is typically required with traditional HR systems
• Licensing: Organizations that adopt Hubdrive strengthen the use of their existing Microsoft licenses and infrastructure. Hubdrive acts as the activation layer for this existing investment

Layer 1 of 7

Hubdrive is embedded by Microsoft directly into Microsoft 365 apps

• Hubdrive HR is the only HR solution on the market where all employees can complete their HR tasks not only in the browser but also directly within familiar Microsoft 365 apps such as Teams, Outlook, OneDrive, Microsoft Copilot or Microsoft To Do.
• Hubdrive is embedded by Microsoft directly into Microsoft 365 applications.
• This means IT does not need to deploy or maintain additional applications from another vendor or implement integrations.
• Hubdrive also does not require its own mobile app, as it is fully embedded within Microsoft Power Platform apps.
• Tasks such as leave requests, sick leave notifications or approvals can be handled directly in Microsoft Teams. Training sessions for onboarding or development appear in the familiar Outlook calendar. Copilot can answer self service requests – even through voice input.
• Task lists for HR are available in Microsoft To Do, Outlook, Planner or Loop. Time tracking can also be completed directly within familiar Microsoft apps.
  

Layer 2 of 7

Hubdrive merges seamlessly with Microsoft business applications

• For efficient and integrated work, information must flow across departmental boundaries – such as travel expenses from Marketing to Finance, timesheets from HR to Finance, commissions from Sales to HR or skills from HR to Service.
• Through the Microsoft Power Platform, Hubdrive HR is directly integrated with Microsoft business applications such as Sales, Marketing, Service, Supply Chain, Project Operations and SharePoint.
• As a result, data can flow across the entire organization immediately, and organization‑wide automations can be enabled. Traditional departmental boundaries effectively disappear.
• With traditional HR systems, these boundaries must be overcome through integration projects. Experience shows that such projects are often more expensive than the solutions themselves, carry significant risk and do not provide the required level of flexibility.

Layer 3 of 7

Automation with familiar Microsoft tools

• Hubdrive HR is built entirely on the Microsoft Power Platform, enabling IT to rely exclusively on proven Microsoft tools such as Intune, ODT, Power Automate and more for automation.
• The automation tools of traditional HR systems are typically limited to processes within their own HR platform and cannot support organization‑wide workflows.
• With Microsoft automation tools, your IT team already manages the configuration of Windows environments, processes in Microsoft 365, workflows in business applications and, where applicable, operations within Microsoft ERP systems.
• By using Hubdrive, these proven automations can be seamlessly extended to HR processes – enabling a consistent, organization‑wide automation strategy.
• In practice, organizations achieve up to 42% higher levels of automation, resulting in significant efficiency gains, fewer errors, shorter cycle times and more capacity for strategic work in HR and IT.
• IT teams do not need to learn additional proprietary technologies from another HR platform. They can continue using the Microsoft skills and tools they already know and are certified in.
  

Layer 4 of 7

Customization and extensions with familiar Microsoft tools

• Hubdrive HR is built entirely on the Microsoft Power Platform, enabling IT to rely exclusively on proven Microsoft tools such as the Microsoft customization engine, Power Apps, Power Pages and more for customization and extensions.
• IT teams that are already skilled in or certified on the Microsoft Power Platform can easily customize Hubdrive HR.
• Simple adjustments can be made quickly using drag and drop. More advanced customizations and extensions can be implemented efficiently and cost effectively using low code and no code approaches.
• Alternatively, a global network of certified partners is available.
• Customizations implemented using Microsoft tools can be delivered up to 5.5 times faster and at lower cost compared to traditional HR systems.
  

Layer 5 of 7

Hubdrive HR merges seamlessly with Microsoft ERP systems

• Hubdrive HR extends Microsoft ERP systems such as Business Central and Finance and Supply Chain Management with professional HR management – from recruiting and employee administration or workforce management to talent management and HR self services.
• Hubdrive is built on the Microsoft Power Platform and integrates fully with Microsoft ERP systems across all layers.
• Users remain in their familiar environment. IT continues to use familiar Microsoft tools for administration, automation, customization and extensions.
• Leverage the full capabilities of your Microsoft Dynamics 365 platform for HR as well and stay within the familiar Microsoft ecosystem.

Layer 6 of 7

Hubdrive HR integrates seamlessly into your existing Microsoft cloud infrastructure

Hubdrive HR is a managed ISV solution on the Microsoft Power Platform and uses exclusively the IT infrastructure that already exists in your environment.

• The foundation is your existing Microsoft cloud infrastructure with Azure Entra ID and lifecycle management. This is where central security structures are defined.
• On top of this, the Power Platform serves as the central development and automation layer, including Copilot Studio.
• The next layer contains Microsoft Dynamics 365 business applications together with Hubdrive HR as a native solution.
• Above that, your individual customizations and extensions are stored separately, ensuring that they are never overwritten during updates.
• At the top layer are Microsoft 365 applications such as Teams, Outlook, SharePoint and OneDrive, where Microsoft embeds and delivers Hubdrive functionality directly.

Advantages for the IT department at a glance

Hubdrive HR is built on the Microsoft Power Platform and therefore differs from other HR systems primarily through its deep integration into the Microsoft ecosystem.

• Hubdrive and Microsoft provide strong investment security.
  Microsoft uses the Power Platform itself as the technological foundation for developing its own business applications and AI. In addition, Microsoft officially recommends the platform as a development environment for ISVs, partners and customers.
• Hubdrive is fully built on the Microsoft Power Platform
  and is therefore completely integrated into the Microsoft cloud environment. This eliminates the need for additional HR subsystems or middleware solutions. You benefit from a simplified system landscape and a consistent platform architecture.
• Implementing Hubdrive HR is faster and more cost efficient
  Existing Microsoft infrastructure is leveraged, with only minimal extensions required. In addition, Hubdrive HR can be implemented using an efficient best practice approach.
• Operating Hubdrive HR is more cost effective and less complex
  Hubdrive uses existing Microsoft infrastructure and familiar Microsoft tools for security, administration, customization and deployment.
• Extensions are implemented on the platform using familiar Microsoft tools
  Enhancements, customization and automation are carried out directly on the platform using familiar Microsoft tools. There is no need to build specialized capabilities for an isolated HR system. Instead, a global network of certified partners is available.
• With Hubdrive HR, customers use AI faster and more securely.
  Hubdrive is embedded into the existing security framework of Azure ID, Microsoft 365 including Copilot and Dynamics 365. For third party AI, an interface is provided that does not allow bypassing Microsoft security layers.
• Hubdrive HR is significantly easier to secure
  Hubdrive builds on the existing company wide Microsoft security layer of Azure ID and Microsoft 365.
• The overall cost of Hubdrive HR is significantly lower
  Hubdrive HR results in up to 56% lower costs compared to traditional HR systems.

Microsoft Power Platform is the strategic future of Microsoft

• His clear message to customers and partners: “Build your own solutions on the Microsoft Power Platform!”
• Reason: The Power Platform is Microsoft’s platform of the future. Business solutions like Hubdrive HR or the Microsoft Dynamics Business Solutions that run on it give customers maximum investment security, strong innovation, the lowest TCO and high flexibility.
• In short: As the only complete HR solution on the forward‑looking Microsoft Power Platform, Hubdrive HR is the most future‑proof investment for customers with a Microsoft strategy.

Strategic use of emerging AI potential

• With Hubdrive HR, your organization can leverage Microsoft AI capabilities for HR as well. You can get started immediately. Activation and configuration of Microsoft Copilot take only a few hours.
• Security is ensured by the Microsoft platform. AI can immediately use authorized data to deliver intelligent responses and enable powerful automations.
• Through an existing Microsoft standard interface, additional AI solutions can also be integrated within a few hours while maintaining security.
• By choosing Hubdrive, the long‑term strategic use of both current and future AI potential is ensured. This is essential to guide your organization successfully through the increasingly dynamic environment ahead.

Technical value of Hubdrive through standardization and integration

Hubdrive HR runs 100% on the Microsoft Power Platform. This gives IT departments deep integration in the Microsoft ecosystem and a secure, standardized and easy-to-maintain HR architecture with high flexibility and global support.

Microsoft lifecycle management makes operation, maintenance and updates much easier. IT benefits from reduced administrative work.

• Central user management through Azure Active Directory and Entra ID for single sign-on
• Unified security and permission structures across all departments
• Reduced interface maintenance because all systems run on the same Microsoft foundation
• Cloud-based deployment and automated updates through the Microsoft Admin Center
• Lifecycle management supported by certified partners
• Seamless integration with existing Dynamics modules or Microsoft ERP systems (Business Central, Finance, Supply Chain etc.) through proven interfaces
• Central data storage in the Dataverse data platform
• Workflow or visualization adjustments without major coding thanks to the Power Platform
• Unified data architecture for reporting, monitoring and IT security
• Reduced shadow IT thanks to central cloud management and governance

The shared Microsoft foundation also lowers license and integration costs compared to heterogeneous system landscapes.

Hubdrive HR delivers a unified data architecture instead of Excel and shadow IT

• Hubdrive on the Microsoft Power Platform uses Microsoft Dataverse as the central database – a single source of truth across HR, Sales, Finance, Service and more
• Classic HR systems create IT islands, uncontrolled Excel files and shadow IT
• Hubdrive HR lowers the complexity in your department in a big way
• Many advantages, like company-wide reporting with connected data, are only possible with a central database

The implementation of Hubdrive HR is 62% faster

The implementation of Hubdrive HR is up to 62% faster and much easier than with classic HR systems – mainly for two reasons.

• Reason for IT: Hubdrive HR runs fully on the Microsoft Power Platform, needs only small extensions to your existing infrastructure and uses the Microsoft 365 apps already in place like Teams, Outlook, OneDrive and Copilot with no extra installation or rollout effort.
• Reason for HR: Hubdrive skips initial process analyses on purpose. Key users learn the Hubdrive HR standard at the very start of the implementation. They define a few precise adjustments and then roll out the solution close to the standard – Excel sheets and former HR silo solutions become unnecessary fast.

With Hubdrive HR you save up to 72% in project and consulting costs

Hubdrive HR gives your IT department 72% lower project and consulting costs compared to classic HR systems. But how is that possible?

• Hubdrive HR runs 100% on the Microsoft Power Platform, which reduces IT project and consulting costs.
• IT staff do not need additional certifications for deployment and maintenance because they don’t need to learn extra technologies.
• Adjustments are very easy to complete. Extensions can also be built by you as low-code/no-code apps at low cost.
• If you want to use external resources, you can access certified experts from more than 500,000 Microsoft partners worldwide who can support you right away with no Hubdrive HR training.
• This large supply creates competition and fair prices.

Low effort for the technical implementation for IT

• Companies with a Microsoft strategy need only small extensions to their existing infrastructure for the technical implementation of Hubdrive HR
• Deployment requires only an import of the Hubdrive HR solution and a simple basic configuration
• Your IT team doesn’t need extra certifications for implementation, adjustments, automations or maintenance because no additional technologies are required
• Your team can start right away with Power Automate to build automations, use the Microsoft Customizing Engine for adjustments or create reports with Power BI
• Classic HR systems outside the Microsoft environment require much more additional infrastructure. Costs, complexity and implementation times increase significantly

Minimal effort for IT during the rollout

• With Hubdrive HR, employees, managers and HR complete their HR tasks not only in the web browser but also directly in the familiar Microsoft 365 apps Teams, Outlook, Copilot, OneDrive, SharePoint and more. Customers with Microsoft technology already have the needed Microsoft apps installed and configured.
• Hubdrive HR works without the installation and rollout of proprietary third‑party apps. Most companies already have the needed infrastructure like Microsoft 365 and Entra ID.
• The close cooperation between Hubdrive and Microsoft ensures maximum comfort for employees. Training effort is low. Employees feel confident in the familiar Microsoft look and feel.

1000 prebuilt interfaces for your third‑party systems

Integrating third‑party systems is often a major challenge for companies – technically complex and financially risky. In the Microsoft ecosystem this effort is much lower. Microsoft provides SMBs with a large library of more than 1,000 proven, prebuilt interfaces to a wide range of third‑party software solutions.

• ERP systems like SAP, DATEV and Abas plus common office, reporting and industry solutions are connected fast and with little effort
• Companies use proven standard interfaces instead of expensive custom integration projects
• The interfaces are tested and used worldwide so technical risks and error sources stay low
• Companies can test the interfaces in advance to gain confidence in function and reliability
• The cost of a standard interface is far lower than maintaining a custom‑built interface

Use these advantages and reduce your standalone IT islands in the company

Experienced Customer Success Manager included in every subscription

• Only Hubdrive HR gives the HR lead and the IT lead a personal contact at the manufacturer – included in the subscription at no extra cost
• Your Customer Success Manager guides the implementation, supports you with best practices and helps you with ongoing optimization
• This reduces project risks and delivers a faster ROI than classic HR systems that only offer reactive support

You can continue using your existing Microsoft skills and tools

Companies with a Microsoft strategy gain clear advantages with Hubdrive HR over classic HR systems. Hubdrive HR runs 100% on the Microsoft Power Platform. You can continue using your existing Microsoft skills and tools:

• Power Automate for company-wide process automation
• The Microsoft Customizing Engine for drag & drop adjustments
• Power BI for reporting, interactive dashboards and self‑service analytics
• Development of individual business Power Apps
• Workflows, approvals and end‑to‑end automation
• Dataverse as the central data model with tables, relationships and security
• Copilot Studio for chatbots and agents

No new specialist skills for an isolated HR island system based on unknown technology are needed. Your team continues working in the familiar Microsoft environment.

Young IT professionals especially want to work with modern Microsoft technologies and earn certifications instead of investing time in legacy systems.

Automation 42% higher than with classic HR systems

With Hubdrive you reach up to 42% higher automation with less complexity compared to classic HR systems outside the Microsoft ecosystem. How does that work?

• You already use Microsoft – for example Windows on your devices, Microsoft 365, SharePoint, Teams and maybe the Power Platform or even one of the Microsoft ERP systems.
• You use the familiar Microsoft tools Intune, ODT and Power Automate for automation.
• What changes when you add Hubdrive HR? You add one more business app next to your Microsoft Dynamics apps. Your existing automation tools continue to run without change – no new vendor, no extra training and no extra maintenance for the added automation.
• What changes when you add a classic HR system? You must build a complete extra HR platform and learn, configure and maintain a completely separate automation.
  

With Hubdrive you keep using your company-wide automation and avoid an extra IT island for automation.

Familiar Microsoft Customizing Engine for the HR solution

• Customizing in Hubdrive HR works the same as in all other Power Platform apps like Sales, Marketing or Service – through the Microsoft Customizing Engine, Power Apps and Power Automate
• IT staff don’t need to learn an extra technology for adjustments. They use all existing Microsoft skills and tools instead of building new specialist knowledge for an isolated HR island system
• Implementation and operation of the HR solution are faster, simpler and more cost effective with Hubdrive from day one

Overview of possible adjustments done by the customer

Business departments, IT or IT‑savvy HR staff can use the Microsoft Power Platform and Hubdrive HR to make the following adjustments on their own.

Adjustment of forms and fields: 

Customers can change the layout of forms, for example the arrangement of fields. They can add, remove or modify fields in input forms to align them with business needs.

Change workflows and approval processes: 

Teams can adjust and automate recurring processes and approval steps with drag and drop to increase efficiency and transparency.

Adjust lists and data views: 

Business departments can configure lists and design views so they show exactly the information that matters to them.

Create departments and organizational structures: 

Customers can create departments in the system and map the organizational structure, which simplifies administration.

Create and adjust dashboards: 

The HR department can adjust Hubdrive dashboards or create their own dashboards tailored to their specific needs.

24/7 support, maintenance and investment security in all time zones through the Microsoft Partner Network

• The large partner network makes reliable support, adjustments and maintenance of business solutions built on the Microsoft Power Platform possible in every time zone around the world
• Customers receive ongoing improvements, regular training and fast service, which increases satisfaction and reduces risks during change projects
• Comprehensive service level agreements can be offered.

Stronger stability for updates through the layer architecture

• Hubdrive HR delivers much stronger update stability through the layer architecture of the Microsoft Power Platform than classic HR systems. Your own adjustments are fully isolated from the Hubdrive HR core (Power Platform standard)
• Adjustments from Microsoft, Hubdrive and your own customizations sit in separate layers that build on each other
• When you delete a field in Hubdrive HR the system only hides it in your layer
• New fields or workflows in your layer have no negative impact on the Hubdrive layer below
• Hubdrive cannot overwrite your adjustments because you manage them one layer above
• Microsoft and Hubdrive updates do not put your customizations at risk while classic systems often require extensive regression tests and adjustments after updates

Hubdrive HR extends itself with drag & drop

No standard software covers 100% of individual needs. Companies usually buy expensive add‑on tools (island solutions) to fill the gaps in their standard business software. The result is data islands, many extra vendors and interface headaches.

With Hubdrive, customers build the missing 5–10% on their own – on the same data layer in the platform and with drag & drop. On their own or with a partner if they want.

• Example fleet management: A customer needs a specific feature for e‑bike leasing that Hubdrive does not include in the standard? Just build a small mini app inside the Power Platform
• Example events: A small app for summer party registration? Created with a few clicks

All data lands in the same Dataverse, the shared database of the Power Platform. No interfaces, no duplicate data, full security.

Hubdrive lets you adjust and extend the HR solution on your own with low-code/no-code

• Only Hubdrive HR runs 100% on the Microsoft Power Platform. You can adjust forms, workflows, dashboards and automations with drag and drop and low-code/no-code
• IT staff who already work with customizing on the Microsoft Power Platform or who are certified can also adjust Hubdrive HR
• Details of the Hubdrive solution such as the data model, HR processes and security are available in the free e‑learning documentation from the manufacturer
• The layer architecture ensures that your own adjustments and extensions are safe during updates. This eliminates classic change request queues. Dynamics partners can help right away if needed
• Effort, risk and complexity for the IT department and the operation of the HR solution drop significantly compared to classic HR systems

The end of “change request” queues

• You know the pain as an IT leader. A process changes – for example a new field for “home office equipment” must be added to the onboarding form. With classic competitors of Hubdrive a bureaucratic nightmare begins: create a ticket, wait for a quote from the vendor, approve the budget, then wait months for the next release.
• With Hubdrive you change the field yourself in 5 minutes. The low‑code technology behind it (Microsoft Power Apps) lets you adjust elements with drag & drop.
• You decide who does the customizing: your IT team, an external partner or an IT‑savvy HR employee.
• In every case it’s faster, safer and easier. The layer architecture keeps your adjustments safe during updates.

Hubdrive HR is easier to scale internationally than classic HR systems

• Hubdrive HR Management runs on the Microsoft Power Platform, so Microsoft Dynamics partners can implement and adjust it with ease. Partners use their existing Microsoft expertise with no special technology training, which enables low‑cost and fast go‑lives
• The global Microsoft Dynamics Partner Network with more than 17 million employees offers strong availability of skilled professionals in every country and every industry
• These experts know Power Apps, Power Automate, low‑code, Dataverse and Copilot Studio. They handle local HR requirements and legal rules with confidence. Classic HR systems need expensive specialist knowledge, but everything stays within the familiar Microsoft environment with Hubdrive HR

Independence from external service providers

Most HR systems create heavy dependence on the vendor or its implementation partners for adjustments. Even tiny changes require an expensive external developer. This drives up the total cost of ownership over time.

• Hubdrive democratizes adjustments. The solution is based on the Microsoft Power Platform standard, so customers can make and manage changes themselves in an update-safe way. Helpful tips and checklists are available in the free Hubdrive Learning Center
• Use internal resources. Many IT departments already have experience with the Microsoft Power Platform. You don’t need costly specialists for proprietary niche languages
• Protect your budgets. Money previously spent on customization consulting can now go into strategic HR initiatives like employer branding

Using AI faster and more securely

With Hubdrive HR, AI is faster and more secure out of the box (Copilot, AI Builder) compared to classic HR systems.

• Microsoft Copilot and AI Builder are native parts of the Microsoft Power Platform.
• You can build chatbots, automatic document processing and prediction models right away with no extra complexity, infrastructure or new security concepts.
• The security layer of the Power Platform is always in place.
• Classic HR systems offer only proprietary AI snippets or external AI integrations with clear drawbacks.

Evaluating AI safely with Hubdrive HR

• Employees in all departments enjoy experimenting with AI – they test different tools, create summaries or explore automations. The problem: HR systems contain extremely sensitive data. Generative AI also uses this data without you noticing. That leads to major data protection violations.
• Hubdrive HR works differently. Every AI request – whether through the browser, Teams, SharePoint, Claude or ChatGPT – must always pass through the security layer of the Microsoft Power Platform first. Only data that the experimenting employee is allowed to access is passed through.
• The result: Your employees explore AI features with ease and test automations without data protection risks. In classic HR systems, evaluating AI options is a data protection adventure. With Hubdrive HR it’s safe innovation: only the right people see the right data.

A company-wide security layer

• Hubdrive HR is a managed ISV solution on the Microsoft Power Platform. It uses only the security layer you already have – Entra ID
• Permission control, data storage and compliance run only through these known Microsoft mechanisms in your cloud environment with no noisy neighbor risks
• Hubdrive HR creates a secure, standardized and easy-to-maintain HR architecture for IT departments through its deep integration in the Microsoft ecosystem
• Your team doesn’t need extra certifications for deployment and maintenance because no additional technologies are required
• Classic HR systems deliver separate security infrastructure. Hubdrive helps you avoid this extra effort

Hubdrive positioning for operational management

• Hubdrive is a complete solution for human resources management based on the Microsoft Dynamics 365 Power Platform. The entire employee lifecycle is supported – from recruiting and employee administration to employee development.
• Hubdrive HR differs from other HR systems through its deep integration into the Microsoft ecosystem, delivering significant advantages in the digitalization of HR processes.
• We have outlined the key differences and resulting benefits for operational management here.

Added value for operational management

Hubdrive HR for Dynamics enables department leads to manage their teams more efficiently, as all HR processes run directly within the familiar Microsoft 365 environment and are automatically connected with other areas of the organization.

• Finally, the specific requirements of individual business units can be addressed. Thanks to the flexible Microsoft Business Platform, Hubdrive HR is fully customizable. Adjustments can be made by technically inclined employees themselves, using intuitive drag and drop functionality without programming knowledge. The solution remains continuously up to date and tailored to each department.
• HR for Dynamics is the only HR solution where employees, managers and HR teams can complete their tasks not only in the browser but also directly within familiar Microsoft 365 apps such as Teams, Outlook, OneDrive and Copilot. No additional vendor apps or integrations are required.
• Hubdrive and Microsoft together break down departmental boundaries: data is now available across departments. Closed sales opportunities flow directly into commission calculations in HR, project planning incorporates absences and skills from talent management, marketing accesses talent pools and travel expenses or working hours from field service are automatically recorded in HR.
• With a single click, employees switch from their daily work within their department to HR tasks such as time tracking or self services and back again. They remain within the familiar Microsoft environment and are therefore more efficient than with any other HR solution on the market.

Higher employee satisfaction through 37% less routine work

• With Hubdrive HR, companies and departments achieve a significantly higher level of automation than traditional HR systems can provide.
• This is because automation is not limited to HR processes. With Hubdrive HR, all Microsoft business applications, Microsoft 365 apps and even Windows can be automated using the same Microsoft platform.
• With traditional HR systems, automation is typically limited to processes within the HR application itself.
• Departments can work more closely together and easily create shared automations, which can be continuously updated as needed.

Complete HR tasks easily in Teams, Outlook, OneDrive or with Copilot

Only with Hubdrive HR can employees and department leads complete their HR tasks not only in the browser but also directly within familiar Microsoft 365 apps such as Teams, Outlook, OneDrive, Microsoft Copilot or Microsoft To Do.

There are no additional third-party apps, no system switching and no extra passwords. After logging into Windows, all features are immediately available.

• HR tasks such as leave requests, sick leave notifications or approvals can be handled directly in Microsoft Teams.
• Training sessions for onboarding or development appear in the familiar Outlook calendar. Copilot can answer self service requests – even through voice input.
• Task lists for HR are available in Microsoft To Do, Outlook, Planner or Loop.
• Time tracking can also be completed directly within familiar Microsoft apps.

The close collaboration between Hubdrive and Microsoft provides a high level of comfort, security and stability.

With one click, switch from your department to HR self-service and back

• Close collaboration between Hubdrive and Microsoft delivers maximum comfort for employees. Hubdrive HR is seamlessly integrated within Microsoft business applications such as Sales, Marketing, and Service, fitting naturally into an organization’s existing infrastructure.
• With just one click, an employee can switch from their departmental workspace – such as Sales or Marketing – into the HR area to, for example, record working hours or submit a leave request. With another click, they are right back in the context of their daily work.
• This applies whether Hubdrive HR is used in the browser, within Microsoft 365 applications such as Teams, Outlook, or Copilot, or on a mobile smartphone. There are no separate vendors, apps, logins, or system switches required.

Hubdrive HR supports a company-wide central database instead of Excel and shadow IT

• Hubdrive uses Microsoft Dataverse as the single, central database, just like Microsoft itself stores data for Sales, Finance, Service, and other applications.
• This creates a company-wide single source of truth.
• Traditional HR systems lead to isolated IT structures, fragmented Excel files and shadow IT.
• Hubdrive HR significantly reduces complexity in your HR department.
• Many benefits – such as company-wide reporting based on connected data – are only possible with a centralized database.
  
  

Customize the HR solution for your department using drag & drop

• Only Hubdrive HR lets you fully customize the HR solution to your needs using drag & drop.
• Lists, forms, dashboards and workflows – everything is easily customizable. Each department gets adjustments that match its specific needs.
• Hubdrive reflects the real daily work of your departments more accurately. Workarounds and quick fixes become unnecessary because processes adapt to real requirements in minutes.
• You and your colleagues are better supported in your day‑to‑day work by Hubdrive HR – rather than being held back by traditional HR systems.

AI innovations are instantly available to departments

All new Microsoft AI capabilities are immediately available to you in Hubdrive HR.

• No complex technology is required – everything works simply, securely and conveniently.
• For example, you can use Microsoft Copilot exactly where you need it in Microsoft 365 or Dynamics 365.
• The security features of the Microsoft platform remain fully active at all times.
• Microsoft ensures the highest security standards already during the development of its AI solutions.

This means your department can get started immediately and with confidence. Concerns about potential data protection issues are eliminated.

With traditional HR systems, by contrast, the use of AI is often expensive, less capable and requires additional complex security measures.

Evaluate AI safely across departments with Hubdrive HR

• Your employees experiment with AI – testing different tools, generating summaries or exploring automations. The challenge is that they often have access to sensitive data from HR self services, employee conversations, talent management and more.
• AI processes all available information to deliver optimal results. It will use poorly configured internal systems with security gaps without restriction, regardless of whether the data is sensitive.
• With Hubdrive HR, things are different. Every AI request – whether through a browser, Teams, SharePoint, Claude or ChatGPT – must first pass through the security layer of the Microsoft Power Platform. Only data that your employees are authorized to access is made available.
• The result is clear: your employees can explore AI capabilities freely and test automations without data protection risks.

With traditional HR systems, evaluating AI often becomes a data protection risk. With Hubdrive HR, it becomes a secure innovation – ensuring that only the right people see the right data.

Implementing Hubdrive HR across departments is faster and simpler than with traditional HR systems

• Hubdrive HR is built on the Microsoft Business Platform – almost all organizations already use Microsoft 365, Teams, Outlook or SharePoint. This means there is no need for new IT infrastructure or lengthy system integration projects, and as a result there are no significant change management challenges.
• On the contrary, Hubdrive includes proven best practice workflows out of the box, and technically skilled HR team members can adapt the solution themselves using drag and drop. The complexity of months‑long development projects with your IT department or external service providers is eliminated.
• A dedicated point of contact provides reliability and supports you with experience from hundreds of implementations at no additional cost.
• This makes the implementation of Hubdrive HR significantly faster and more reliable overall.

Reliable updates with fast access to new features

• With traditional HR systems, every update carries risk: updates can break the customizations you have made. Restoring them requires complex and time‑consuming work from IT.
• Hubdrive HR uses the modern architecture of the Microsoft platform. The core application is clearly separated from your customizations such as fields, workflows and dashboards.
• This means that with Hubdrive HR, updates are no longer a concern. Instead, they continuously deliver new features that help you further improve your HR processes.

What Hubdrive means for employees in your organization

• For you as an employee, Hubdrive primarily means this: handling HR tasks directly within the familiar Microsoft 365 environment, less routine work, greater convenience in day‑to‑day activities and a stronger sense of purpose in your work.
• Instead of spending time on administrative tasks, Hubdrive supports people like a digital co‑pilot – taking over routine activities and creating space for creativity, collaboration and impact.
• Hubdrive enables you to shape your entire career journey within a single, intelligent work environment – rather than simply processing “HR tasks”. HR becomes your personal guide for talent, development and purpose at work.
• All of this is possible because Hubdrive automates significantly more than traditional HR systems and allows you to complete all tasks and self‑services not only in the browser but also within familiar Microsoft 365 apps such as Teams, Outlook or Copilot.
  

Key benefits for employees at a glance

The close collaboration between Hubdrive and Microsoft delivers a high level of comfort for you.

• Familiar Microsoft environment
  You can complete your HR tasks directly in Teams, Outlook, OneDrive and Microsoft Copilot – without additional apps or learning new systems.
• AI‑based chat
  Microsoft Teams or Copilot answers your questions about remaining leave balance, even on weekends and directly from your smartphone.
• Maximum flexibility
  Time tracking, leave requests, sick leave notifications and approvals can be handled across all devices – from your phone to a tablet to a PC.
• Transparency for your personal development
  Goals, 360° feedback, training, certifications and career steps are fully documented within the platform and accessible at any time.
• Fast self‑service processes.
  You can submit leave requests quickly and easily directly in the system, and managers always have a clear overview of approved and upcoming absences.
• More personal attention from HR
  By automating recurring tasks, HR has more time for strategic people topics – and therefore more time for you.
• AI‑supported assistance
  With AI‑supported HR management, processes are taken to a new level – helping you save time, increase efficiency and develop your potential.

Handle HR tasks easily in Teams, Outlook, OneDrive or Copilot

Only Hubdrive HR lets you complete HR tasks not just in the browser but also directly in familiar Microsoft 365 apps like Teams, Outlook, OneDrive, Microsoft Copilot or Microsoft To Do. No extra third-party apps. No system switching. No additional passwords.

• HR tasks like leave requests, sick leave notifications or approvals are handled directly in Microsoft Teams.
• Training sessions for onboarding or learning appear in your familiar Outlook calendar.
• Copilot answers your self-service requests – even by voice input.
• HR task lists live in familiar tools like Microsoft To Do, Outlook, Planner or Loop.
• Time tracking also happens directly in familiar Microsoft 365 apps, on your smartphone or in the browser. Mix and match as you like.

Hubdrive is embedded in Microsoft 365 by Microsoft itself. For you, that means maximum Microsoft look and feel, comfort and flexibility.

Fully automated HR self services with AI‑based chat

• The AI‑powered chat function answers your HR inquiries. You can ask questions naturally in plain language or simply enter a few keywords.
• The AI chat searches within Hubdrive HR, finds the relevant information and delivers responses to you in real time.
• There is no need to search for forms or send emails.
• For example, the AI can answer your questions about your remaining leave balance directly on your smartphone – even on weekends
• This allows you to get answers faster, while HR can focus on the cases where human support is truly needed.

37% less routine work

Hubdrive HR eliminates 37% of routine work – giving you more time for what you enjoy and what truly matters.

• Hubdrive provides a wide range of highly automated best-practice workflows – for recruiting, staff administration, annual reviews, training management, time tracking and more.
• That means far fewer annoying administrative routine tasks for you – automation handles them intelligently in the background.
• When a Hubdrive automated workflow doesn’t fully match your needs, you can easily adjust it yourself using drag and drop in minutes. Best practice and individuality work together.
• Traditional HR systems are often hard to customize. Automation often stays inactive in real life and remains unused for years. Automation potential goes untapped.

Conclusion: Hubdrive HR saves up to 37% of routine work compared to traditional HR systems.

With one click, switch from your department to HR self-service and back

• The close collaboration between Hubdrive and Microsoft delivers maximum comfort for you. Hubdrive HR blends seamlessly with Microsoft business applications for Sales, Marketing and Service as well as Microsoft 365. The solution fits naturally into existing company infrastructures.
• With one click, you switch from your department area such as Sales or Marketing to HR. You can track time or submit a leave request. One more click takes you back to your daily work environment.
• This applies in the browser, in Microsoft 365 apps like Teams, Outlook or Copilot and on mobile devices. No separate vendors. No extra apps. No additional logins. No system switching.

Transparency into your own development

With Hubdrive, transparency into your development means you always have a clear view of where you stand, what has been agreed and where you can grow. 

• You can find all your goals, 360° feedback, training, certifications and career steps in one place within your familiar Microsoft environment – no additional HR tools, no siloed solutions.
• Your development is continuously maintained as a complete timeline, instead of being scattered across lost Excel files and emails. 
• Goals, skills, training and potential next roles are intelligently connected, helping you understand which steps will truly move you forward.
• Through self service and guided development journeys, you stay in control – there is no need to chase information.
• Thanks to deep Microsoft and Copilot integration, AI supports you in structuring feedback, refining goals and suggesting relevant learning paths.

Hubdrive offers eight different possibilities to track time

Every company is different. Every employee and every situation needs a different way to track time. Hubdrive HR offers eight time tracking options that you can combine freely.

• Microsoft Teams (web and desktop –  no additional app required)
• Dynamics app on your smartphone (no third-party app required)
• Microsoft Copilot
• Time tracking terminals and punch clocks
• PCs and laptops
• Tablets and smartphones
• Virtual punch clock in the browser
• Grid-based entry on the PC (Excel-like look and feel)

Unlike traditional HR systems, your IT team doesn’t need to install an extra app for any of these eight options thanks to Microsoft integration. You can start right away in Microsoft 365 apps.

AI innovations from Microsoft are available immediately

• All new Microsoft AI features are always available right away in Hubdrive HR. Everything works simply, securely and conveniently. If you already use Microsoft Copilot in Microsoft 365 or Dynamics 365, you can start using AI for HR tasks right away in a familiar environment. Security features of the Microsoft platform always stay active. Microsoft ensures the highest security standards during AI development.
• You can get started right away with peace of mind. Issues with HR due to potential data protection violations are no longer a concern.
• In traditional HR systems, AI use is often expensive, less powerful and requires additional, complex security measures.

With Hubdrive HR, you can evaluate AI with confidence

• You’re creative and like to experiment with different AI tools – testing new features, generating content, or exploring automations. And then suddenly, information appears from unsecured systems – data you were never meant to see. That moment can be unsettling.
• How does this happen? Quite simply: AI processes every piece of information it can access in order to deliver the best possible results. That includes data from poorly secured internal systems and open Office documents such as Excel files, Word documents, PDFs, and more.
• With Hubdrive HR, this scenario won’t happen to you or your organization. Your AI only has access to data you are authorized to see based on your security roles.
• Every AI request – whether made via a browser, Teams, SharePoint, Claude, or ChatGPT – first passes through the security layer of the Microsoft Business Platform.
• Only data explicitly approved for you is taken into account. You can explore AI freely and with peace of mind.
  

The result: you and your colleagues can playfully discover AI features and test automations without data‑protection risks. With traditional HR systems, evaluating AI often feels like a data‑privacy gamble. With Hubdrive HR, it’s secure innovation.

An HR solution that adapts to your daily work – not the other way around

• Only Hubdrive HR lets you fully customize the HR solution to your needs using drag & drop.
• Lists, forms, dashboards and workflows – everything is easily customizable. Each department gets adjustments that match its specific needs.
• Hubdrive reflects the real daily work of your departments more accurately. Workarounds and quick fixes become unnecessary because processes adapt to real requirements in minutes.
• You and your colleagues are better supported in your day‑to‑day work by Hubdrive HR – rather than being held back by traditional HR systems.

You and your colleagues receive proactive guidance through workflow

• At any point in the HR solution, you can display the next concrete step in your current workflow.
• The interface shows exactly what to do and which field to complete or update next.
• This step-by-step guidance is especially helpful for tasks you perform occasionally.

With Hubdrive HR, all features are available through your Windows login

• HR departments typically use an average of seven HR solutions, which means employees often need to remember up to seven additional passwords.
• Only with Hubdrive HR are all features available to you directly after logging into Windows. All of those extra passwords can be eliminated.
• In addition to logging in with a password, you can also conveniently authenticate using your Windows PIN, facial recognition or fingerprint recognition.
• In every case, authentication with Hubdrive HR takes place securely in the background and is encrypted by Microsoft – including on mobile devices.

Hubdrive positioning

• Hubdrive is a complete solution for human resources management based on the Microsoft Dynamics 365 Business Platform. The entire employee lifecycle is supported – from recruiting and employee administration to employee development.
• Hubdrive HR differs from other HR systems through its deep integration into the Microsoft ecosystem, providing your organization with significant advantages in implementation, maintenance and scalability.
• Leverage further digitalization of your HR department and free yourself from additional IT silos. Benefit from greater employee convenience, higher levels of automation, improved efficiency and stronger data protection compared to traditional HR systems.

Key benefits at a glance for the CEO

Hubdrive HR is strategically relevant because it can transform HR management from a cost factor into a competitive advantage.

• For investment security, Microsoft leadership has made a long‑term commitment to the Power Platform – the platform on which Hubdrive HR is built and which Microsoft positions as the foundation for the future of its business applications.
• Hubdrive delivers a return on investment within 4 to 6 months, compared to 18 to 24 months for traditional HR systems.
• With Hubdrive, organizations can immediately leverage Microsoft’s AI capabilities – quickly and securely.
• A significantly higher level of integration and broader organization‑wide automation reduce stress across HR and the entire company.
• Employees prefer working in a modern, fully integrated and automated environment. Organizations are perceived as innovative employers.
• Greater use of the existing Microsoft platform results in measurable efficiency gains.

Hubdrive HR is the strategic choice within the Microsoft ecosystem

Charles Lamanna, Corporate Vice President for Business Applications at Microsoft, confirmed at Hubdrive’s Annual HR Management Conference Microsoft’s strategic commitment to invest heavily in the Power Platform, as it represents the platform of the future.
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Business solutions such as Hubdrive HR, which are built entirely on this platform, offer CEOs four key advantages:

• Strongest investment security – Microsoft consolidates its innovation on the Power Platform
• Maximum innovation – you immediately benefit from all new features
• Lowest total cost of ownership – modern development environment, wide choice of Microsoft partners and up to 70% cost savings
• Maximum flexibility – changes can be implemented in weeks instead of years

As the only fully comprehensive HR solution built on the Microsoft Power Platform, Hubdrive HR represents the most future‑proof option for organizations with a Microsoft strategy. You are not only investing in HR software – you are investing in Microsoft’s full innovation capability for the years ahead.

Strategic use of emerging AI potential

• With Hubdrive HR, your organization can leverage Microsoft AI capabilities for HR as well. You can get started immediately. Activation and configuration of Microsoft Copilot take only a few hours.
• Security is ensured by the Microsoft platform. AI can immediately use authorized data to deliver intelligent responses and enable powerful automations.
• Through an existing Microsoft standard interface, additional AI solutions can also be integrated within a few hours while maintaining security.
• By choosing Hubdrive, the long‑term strategic use of both current and future AI potential is ensured. This is essential to guide your organization successfully through the increasingly dynamic environment ahead.

Reduce stress levels in the HR department by eliminating major time drains!

• With Hubdrive and Microsoft, stress in the HR department is significantly reduced.
• Hubdrive enables company‑wide automation, not just within the HR department. In addition, automations can be adjusted flexibly and independently.
• Overall, the level of automation increases by approximately 42% compared to traditional HR systems.
• As a result, you save a substantial amount of time and your processes become more reliable and secure

Benefits for the CFO at a glance

• Hubdrive delivers ROI in 4-6 months compared to 18-24 months with traditional HR systems. Customers with a Microsoft strategy already have the required infrastructure in place. This means up to 74% lower total cost of ownership (TCO) for implementation and operations compared to traditional HR systems.
• We create higher employee satisfaction because automation runs broader and deeper on your existing Microsoft infrastructure. This goes beyond what traditional HR systems can offer.
• Employees complete tasks alongside the browser in familiar Microsoft apps like Teams, Outlook, Copilot or OneDrive. You’re perceived as an innovative employer who cares about employee comfort.

Leverage unmatched organization‑wide transparency as a competitive advantage

The combination of Hubdrive and the Microsoft Power Platform expands the view from a purely HR perspective to the entire organization, creating a level of transparency that traditional, isolated HR solutions cannot provide.

With Hubdrive HR and the Microsoft platform, you can easily create reports and dashboards with organization‑wide connected data yourself at any time using drag and drop.

With traditional HR systems and IT silos, such a request to IT can take days or even weeks.

Added value of organization‑wide data centralization

• With Hubdrive, you establish a centralized data foundation across your organization, where HR, sales, project and finance data are brought together consistently and silos are eliminated.
• This gives you a clear and unified view of your organization – from profitability by team and capacity planning to identifying skill gaps – instead of relying on fragmented and inconsistent reports.
• End‑to‑end processes across all functions become significantly more streamlined, as everyone works on the same data and duplicate data entry as well as disconnected processes are eliminated.
• Your IT landscape becomes simpler and more cost efficient, as you build on the existing Microsoft platform and reduce integration, maintenance and licensing costs for isolated specialized solutions.
• Overall, you improve ROI, transparency and controllability at the same time – while creating a noticeably more modern day to day work experience for employees and managers.

A dedicated Customer Success Manager with Hubdrive HR – at no additional cost

• By choosing Hubdrive HR, your HR leadership and IT leadership receive a permanent personal point of contact – completely at no additional cost.
• One of our Customer Success Managers supports you in achieving measurable improvements in HR management.
• They provide reliable support from resolving initial challenges quickly to fully realizing the digital potential of Hubdrive HR and AI in the HR environment.

Attract and retain talent with innovative, familiar software that employees value and trust!

• Hubdrive may be one of the most innovative HR solutions available today. It is the only solution that allows both managers and employees to complete their HR tasks not just in a browser, but natively within familiar Microsoft 365 apps such as Teams, Outlook, OneDrive, Microsoft Copilot and Microsoft To Do – making a clear contribution to employee satisfaction.
• Your employees work within a fully integrated Microsoft environment: data is entered once, automations run end‑to‑end and system silos and disconnected solutions are eliminated. This leads to noticeable relief in day‑to‑day work, higher satisfaction, stronger retention and a genuine sense of pride in working for an innovative organization.
• IT benefits as well: by relying on familiar Microsoft technology instead of additional specialized systems, organizations avoid unnecessary infrastructure and significantly reduce operational overhead.

The 10 most important cost savings achieved with Hubdrive HR compared to traditional HR systems

Hubdrive HR stands apart from traditional HR systems through much faster deployment, higher time savings in daily operations and a faster ROI. Depending on company size, ROI is achieved in 4–6 months instead of the industry-standard 18–24 months.

• 81% less time spent on HR administration compared to traditional HR systems due to better integrated and more automated processes.
• 62% faster deployment by using the existing Microsoft platform and Best Practice implementation.
• 62% lower training effort because employees can handle HR tasks and self-services not only in the browser but also in familiar Microsoft apps like Outlook, Teams, SharePoint, Copilot and more.
• 78% fewer IT islands thanks to a stronger reduction of duplicate entries and media breaks across the entire employee lifecycle through higher company-wide integration.
• 74% less inefficiency by reducing duplicate data entry and system silos across the entire employee lifecycle through stronger company‑wide integration.
• 62% faster turnaround times for approval and HR workflows, further reducing processing costs.
• 72% lower project and consulting costs through drag-and-drop customization, extensions and automations on the familiar Microsoft Business Platform.
• 68% less maintenance effort for the HR solution. Many IT departments already have the skills to operate and customize the Microsoft Business Platform.
• 64% lower integration costs for ERP, payroll and third-party systems due to higher availability of proven standard connectors.
• 54% lower support and change costs because relevant self-services eliminate many standard requests.

Largest global network of implementation partners

With Hubdrive HR, organizations benefit from the largest global network of implementation partners.

• There are more than 17 million experts within the Microsoft partner ecosystem worldwide who are familiar with the Microsoft Business Platform.
• Because Hubdrive operates entirely within the Microsoft 365 and Dynamics 365 platforms, Microsoft partners do not need to learn any additional technologies and can immediately deliver implementations, customizations and extensions for their customers.
• Organizations do not need to wait for available capacity from a single product vendor or accept high consulting rates. Due to the strong competition within the Microsoft partner ecosystem, companies benefit from more competitive day rates.
• Vendors of traditional HR systems outside the Microsoft ecosystem cannot offer this level of reach.

Key benefits for the CFO at a glance

For the CFO, Hubdrive HR has a clear financial and governance‑related impact.

• With Hubdrive, total cost of ownership is up to 74% lower than with traditional HR systems. This is driven by a higher degree of automation, greater employee efficiency and lower IT costs due to the use of existing Microsoft infrastructure.
• Hubdrive HR typically delivers a return on investment within 4 – 6 months, compared to 18 – 24 months for traditional HR systems, as existing Microsoft infrastructure is leveraged and implementation, operation and customization are up to 74% more cost efficient.
• With Hubdrive, organizations achieve a significantly higher level of automation – up to 42% compared to traditional HR systems. This is driven by three key factors.
• With Hubdrive HR, the CFO gains greater organization‑wide transparency, as all HR and business data is captured consistently on a shared Microsoft platform, processed automatically and made available in integrated dashboards.
• Hubdrive HR also increases the overall level of security, as all HR processes run on the existing Microsoft Business Platform with centrally managed security based on familiar Microsoft mechanisms.
• With Hubdrive HR, organizations achieve sustainably up to 82% lower customization costs, as adjustments and automation can be carried out independently by technically skilled HR or IT staff.
• Hubdrive also improves employee efficiency, as employees can complete all HR tasks and self services not only in the browser but also in familiar Microsoft 365 applications such as Teams, Outlook and Copilot, while IT does not need to deploy or operate additional applications.
• The world’s largest network of implementation partners reduces dependency on external service providers.
• With Hubdrive HR, you realize value quickly – implementation is 64% faster and easier than with traditional HR systems..
• Use the Hubdrive value calculator to estimate your specific cost savings potential. With just a few clicks, you can calculate your individual time and cost savings and build a solid foundation for informed decisions.

The 10 most important cost savings achieved with Hubdrive HR compared to traditional HR systems

Hubdrive HR stands apart from traditional HR systems through much faster deployment, higher time savings in daily operations and a faster ROI. Depending on company size, ROI is achieved in 4–6 months instead of the industry-standard 18–24 months.

• 81% less time spent on HR administration compared to traditional HR systems due to better integrated and more automated processes.
• 62% faster deployment by using the existing Microsoft platform and Best Practice implementation.
• 62% lower training effort because employees can handle HR tasks and self-services not only in the browser but also in familiar Microsoft apps like Outlook, Teams, SharePoint, Copilot and more.
• 78% fewer IT islands thanks to a stronger reduction of duplicate entries and media breaks across the entire employee lifecycle through higher company-wide integration.
• 74% less inefficiency by reducing duplicate data entry and system silos across the entire employee lifecycle through stronger company‑wide integration.
• 62% faster turnaround times for approval and HR workflows, further reducing processing costs.
• 72% lower project and consulting costs through drag-and-drop customization, extensions and automations on the familiar Microsoft Business Platform.
• 68% less maintenance effort for the HR solution. Many IT departments already have the skills to operate and customize the Microsoft Business Platform.
• 64% lower integration costs for ERP, payroll and third-party systems due to higher availability of proven standard connectors.
• 54% lower support and change costs because relevant self-services eliminate many standard requests.

Benefits for the CFO at a glance

• Hubdrive delivers ROI in 4-6 months compared to 18-24 months with traditional HR systems. Customers with a Microsoft strategy already have the required infrastructure in place. This means up to 74% lower total cost of ownership (TCO) for implementation and operations compared to traditional HR systems.
• We create higher employee satisfaction because automation runs broader and deeper on your existing Microsoft infrastructure. This goes beyond what traditional HR systems can offer.
• Employees complete tasks alongside the browser in familiar Microsoft apps like Teams, Outlook, Copilot or OneDrive. You’re perceived as an innovative employer who cares about employee comfort.

With Hubdrive HR, organizations achieve a significantly higher level of automation than with traditional HR systems

Hubdrive enables a substantially higher level of automation. This is mainly driven by three key factors.

• Within the HR department, you achieve higher automation compared to traditional HR systems through best practice workflows that can be activated immediately and adapted at any time.
• With Hubdrive, automation is not limited to HR processes. You can automate across the entire organization – not just within HR – and these automations can also be flexibly adjusted as needed.
• Hubdrive is built on the Microsoft platform. As a result, IT uses existing Microsoft tools for automation. Unlike with traditional HR systems, your IT team does not need to learn any additional automation tools.

Overall, the level of automation increases by up to 42% compared to traditional HR systems.

Greater transparency for the CFO – Hubdrive HR connects HR, finance and business data on a shared Microsoft platform

• With Hubdrive HR, the CFO gains greater organization‑wide transparency, as all relevant HR and business data are brought together for the first time on a shared Microsoft platform and are fully available for analysis.
• Instead of working with an isolated HR solution, you use the Microsoft Business Platform and Microsoft Power BI to view KPIs from HR, finance, sales, project operations and service in unified dashboards – without data silos.
• Thanks to a higher level of automation – up to 42% more than with traditional HR systems – data is captured more consistently, making forecasts, scenario analyses and cost calculations more reliable.
• Organization‑wide workflows such as sales – commissions, projects – capacity planning, field service – time and travel expenses connect departments, giving the CFO end‑to‑end visibility into people costs, productivity and value contribution.
• Because all processes run on the existing Microsoft infrastructure, finance teams can quickly create new reports and KPIs without additional tools and provide leadership and governance bodies with more timely and accurate insights.

Greater security through fewer security silos and reduced complexity

• With Hubdrive HR, organizations achieve a significantly higher level of security than with traditional HR systems because it is built entirely on the Microsoft Power Platform and uses only the Microsoft security layer already established in your environment with Entra ID – without creating additional security silos.
• Permissions, data management and compliance are centrally controlled through the familiar Microsoft mechanisms of your cloud environment, helping you avoid “noisy neighbor” risks found in traditional multi‑tenant HR systems.
• Through deep integration into the Microsoft ecosystem, a standardized, auditable and maintainable HR architecture is created instead of a specialized tool with its own separate security logic.
• Your IT team does not need to learn new technologies or certifications for implementation and operation, which significantly reduces the risk of misconfiguration.. 
• Updates, operations and lifecycle management follow established Microsoft standards, reducing administrative effort and ensuring that security patches are deployed quickly and consistently.

Up to 82% lower costs for customization

• Traditional HR systems require expensive external developers or consultants for every customization, as their proprietary technology would otherwise need to be learned internally.
• With Hubdrive, HR or IT teams can adapt the solution themselves using drag and drop – easily enabled by the Microsoft Power Platform.
• This reduces customization costs by up to 82%, while delivering results that better meet the expectations and needs of your employees.
• Traditional HR systems cannot deliver this level of flexibility and efficiency.
• If you require temporary external support, a global network of 17 million certified Microsoft partner experts ensures strong competition – meaning fair day rates instead of the premium pricing of a single HR vendor.

Higher efficiency through the use of familiar Microsoft 365 applications

• Hubdrive HR is the only HR solution on the market where HR teams, managers and employees can complete their HR tasks not only in the browser but also directly within familiar Microsoft 365 apps such as Teams, Outlook, OneDrive, Microsoft Copilot or Microsoft To Do.
• The close collaboration between Hubdrive and Microsoft ensures a high level of comfort, security and stability. Workplace applications such as Excel, Teams and Outlook seamlessly integrate with departmental business applications.
• There are no separate vendors, apps, logins or system transitions. Employees work in familiar environments, which increases adoption and reduces errors. IT does not need to deploy or maintain additional infrastructure.
• Overall, organizations save significant time and cost compared to traditional HR systems.

Largest global network of implementation partners

With Hubdrive HR, organizations benefit from the largest global network of implementation partners.

• There are more than 17 million experts within the Microsoft partner ecosystem worldwide who are familiar with the Microsoft Business Platform.
• Because Hubdrive operates entirely within the Microsoft 365 and Dynamics 365 platforms, Microsoft partners do not need to learn any additional technologies and can immediately deliver implementations, customizations and extensions for their customers.
• Organizations do not need to wait for available capacity from a single product vendor or accept high consulting rates. Due to the strong competition within the Microsoft partner ecosystem, companies benefit from more competitive day rates.
• Vendors of traditional HR systems outside the Microsoft ecosystem cannot offer this level of reach.

The implementation of Hubdrive HR is 62% faster

The implementation of Hubdrive HR is up to 62% faster and much easier than with classic HR systems – mainly for two reasons.

• Reason for IT: Hubdrive HR runs fully on the Microsoft Power Platform, needs only small extensions to your existing infrastructure and uses the Microsoft 365 apps already in place like Teams, Outlook, OneDrive and Copilot with no extra installation or rollout effort.
• Reason for HR: Hubdrive skips initial process analyses on purpose. Key users learn the Hubdrive HR standard at the very start of the implementation. They define a few precise adjustments and then roll out the solution close to the standard – Excel sheets and former HR silo solutions become unnecessary fast.

Use the benefit calculator to estimate your specific savings potential

• More and more organizations are investing in the digitalization of their HR departments – expecting measurable savings in time and cost, improved data security and greater convenience for employees.
• It is therefore only natural to want to understand upfront how much time and cost can actually be saved through HR digitalization. In many cases, the savings can significantly exceed the investment. There are examples of HR digitalization initiatives achieving a return on investment within 4 – 6 months. This is a potential you do not want to leave untapped.
• This is exactly where the HR Benefit Calculator comes in. It shows you in detail how much time and cost you can gain from digitizing your HR processes.
• All calculation assumptions are fully transparent, allowing you to assess whether the results are realistic for your organization.
• Simply download the tool and calculate your individual time and cost savings in just a few clicks – creating a solid foundation for budget approval.

Learn more

Examples of end‑to‑end automation with Hubdrive & Microsoft

In the Microsoft world, all components connect with each other – including automation. Here are a few daily examples that aren’t possible with traditional HR systems.

• When an employee’s personnel record indicates they will be working in Sales, their entire onboarding process is created automatically. All training sessions for the first weeks at the company are scheduled and appear directly in the employee’s Outlook calendar.
• During recruiting, shared appointments between the candidate, HR and the hiring department are automatically scheduled in Outlook – including room bookings and offer status. Requests related to the hiring process appear natively in Microsoft Teams, where HR and department managers can conveniently exchange key information directly in the chat.
• As part of onboarding, the new employee receives their equipment, including a notebook. Automation detects a visual impairment stored in the personnel record and automatically adjusts the Windows display contrast on the device.
• During device setup, the new employee’s location is identified, the correct printer drivers are installed automatically and the device is assigned to the appropriate floor and location within the building.
• Changes such as department transfers or new job titles are fully synchronized between employee management in your Microsoft directory (Entra ID) and the Hubdrive personnel record – automatically and in real time.

These automations extend the many existing workflows already in place across ERP systems, Microsoft 365 and Office 365 applications and apps built on the Microsoft Business Platform.

Choosing a traditional, non‑Microsoft‑based HR system means these options are simply not available. With Hubdrive HR in the Microsoft ecosystem, you unlock powerful automation capabilities – delivering significantly greater efficiency with far less effort.

With Hubdrive HR, implementation requires minimal effort from the IT department

• With Hubdrive HR, employees, managers and HR complete their HR tasks directly in familiar Microsoft 365 apps. Customers using Microsoft technology already have the required Microsoft apps installed and configured. Hubdrive HR does not require the installation of proprietary apps.
• In addition, most companies already have the necessary infrastructure in place, such as Microsoft 365 and Entra ID. As a result, extensive technical setup is largely unnecessary.
• For the technical implementation of Hubdrive HR, only a single step is required: importing the solution into the Microsoft Power Platform. Once approved, all functionality is immediately available to all employees – in Teams, on smartphones, in Outlook and in OneDrive.
• This allows HR and IT teams to focus on desired customizations, create automations with Power Automate and build reports with Power BI.
• Traditional HR systems, by contrast, require separate infrastructure, additional training and often lead to months‑long integration projects.

Hubdrive HR turns IT islands into a Microsoft oasis

• Hubdrive HR is built 100% on the Microsoft Power Platform. You can map all classic HR systems you used before (IT islands) and hundreds of Excel files fully integrated in the Power Platform.
• Microsoft and Hubdrive also offer more than 1,000 standard connectors for third‑party systems like payroll. Projects for integrating single proprietary systems are no longer needed.
• You benefit from a unified system landscape with central data management (Dataverse) and a unified security model (Entra ID).

Hubdrive HR is built 100% on the Microsoft Power Platform

• Hubdrive HR is built 100% on the Microsoft Power Platform (Dataverse, Azure, Power Apps).
• IT islands disappear and you get a unified cloud-native architecture instead of a tangle of interfaces like in classic HR systems.

With Hubdrive HR, updates are stress‑free and new features are available faster

• With traditional HR systems, every update carries risk: updates can break the customizations you have made. Restoring them requires complex and time‑consuming effort from IT.
• Hubdrive HR uses the modern architecture of the Microsoft platform – the core application is clearly separated from your customizations such as fields, workflows and dashboards.
• This means that with Hubdrive HR, updates are no longer a concern – instead, they continuously deliver new features that help you advance your HR processes.

Only with Hubdrive HR can you easily customize your HR solution using drag and drop

• With Hubdrive HR, the HR department evolves from a dependency into a driver of innovation.
• Only with Hubdrive HR can you customize your HR solution yourself – using drag and drop for processes, forms, views and even dashboards. This frees HR from IT constraints, change request backlogs and reliance on external service providers.
• Adjustments can be made directly by technically skilled employees within the HR department.
• Instead of spending time on repetitive administrative tasks, HR becomes a driver of change and innovation – including unlocking the potential of artificial intelligence.

Highly automated HR best practice workflows – easily customizable with drag and drop

• Hubdrive HR includes a wide range of preconfigured HR best practice workflows for recruiting, employee administration, performance reviews, training management, time tracking and more, based on feedback from hundreds of customer implementations.
• These workflows are already highly automated, including approvals, notifications and triggers. There is no need to start from scratch, allowing you to save substantial time and resources.
• Unlike traditional HR systems, you can easily adapt these workflows and automations yourself using drag and drop.
• As a result, Hubdrive HR enables up to 37% higher efficiency compared to traditional HR systems.