The financial benefits of Hubdrive
for the CFO

Key benefits for the CFO at a glance

For the CFO, Hubdrive HR has a clear financial and governance‑related impact.

• With Hubdrive, total cost of ownership is up to 74% lower than with traditional HR systems. This is driven by a higher degree of automation, greater employee efficiency and lower IT costs due to the use of existing Microsoft infrastructure.
• Hubdrive HR typically delivers a return on investment within 4 – 6 months, compared to 18 – 24 months for traditional HR systems, as existing Microsoft infrastructure is leveraged and implementation, operation and customization are up to 74% more cost efficient.
• With Hubdrive, organizations achieve a significantly higher level of automation – up to 42% compared to traditional HR systems. This is driven by three key factors.
• With Hubdrive HR, the CFO gains greater organization‑wide transparency, as all HR and business data is captured consistently on a shared Microsoft platform, processed automatically and made available in integrated dashboards.
• Hubdrive HR also increases the overall level of security, as all HR processes run on the existing Microsoft Business Platform with centrally managed security based on familiar Microsoft mechanisms.
• With Hubdrive HR, organizations achieve sustainably up to 82% lower customization costs, as adjustments and automation can be carried out independently by technically skilled HR or IT staff.
• Hubdrive also improves employee efficiency, as employees can complete all HR tasks and self services not only in the browser but also in familiar Microsoft 365 applications such as Teams, Outlook and Copilot, while IT does not need to deploy or operate additional applications.
• The world’s largest network of implementation partners reduces dependency on external service providers.
• With Hubdrive HR, you realize value quickly – implementation is 64% faster and easier than with traditional HR systems..
• Use the Hubdrive value calculator to estimate your specific cost savings potential. With just a few clicks, you can calculate your individual time and cost savings and build a solid foundation for informed decisions.

The 10 most important cost savings achieved with Hubdrive HR compared to traditional HR systems

Hubdrive HR stands apart from traditional HR systems through much faster deployment, higher time savings in daily operations and a faster ROI. Depending on company size, ROI is achieved in 4–6 months instead of the industry-standard 18–24 months.

• 81% less time spent on HR administration compared to traditional HR systems due to better integrated and more automated processes.
• 62% faster deployment by using the existing Microsoft platform and Best Practice implementation.
• 62% lower training effort because employees can handle HR tasks and self-services not only in the browser but also in familiar Microsoft apps like Outlook, Teams, SharePoint, Copilot and more.
• 78% fewer IT islands thanks to a stronger reduction of duplicate entries and media breaks across the entire employee lifecycle through higher company-wide integration.
• 74% less inefficiency by reducing duplicate data entry and system silos across the entire employee lifecycle through stronger company‑wide integration.
• 62% faster turnaround times for approval and HR workflows, further reducing processing costs.
• 72% lower project and consulting costs through drag-and-drop customization, extensions and automations on the familiar Microsoft Business Platform.
• 68% less maintenance effort for the HR solution. Many IT departments already have the skills to operate and customize the Microsoft Business Platform.
• 64% lower integration costs for ERP, payroll and third-party systems due to higher availability of proven standard connectors.
• 54% lower support and change costs because relevant self-services eliminate many standard requests.

ROI within 4 – 6 months

Hubdrive HR is one of the most cost‑effective HR solutions for many organizations. Hubdrive delivers ROI within 4 – 6 months, compared to 18 – 24 months for traditional HR systems. This is primarily driven by four key factors.

• For customers with a Microsoft strategy, the required IT infrastructure is already in place. This results in up to 74% lower total cost of ownership for implementation and operation compared to traditional HR systems.
• Hubdrive achieves higher efficiency through organization‑wide automation beyond the HR department. IT leverages existing Microsoft automation tools and is not limited to proprietary automation within the HR system.
• Employees can make adjustments themselves quickly and easily using drag and drop without external support. This protects budgets.
• Employees can also configure automations themselves with ease, which in practice leads to up to 37% less manual routine work. Efficiency increases further.
  
  

With Hubdrive HR, organizations achieve a significantly higher level of automation than with traditional HR systems

Hubdrive enables a substantially higher level of automation. This is mainly driven by three key factors.

• Within the HR department, you achieve higher automation compared to traditional HR systems through best practice workflows that can be activated immediately and adapted at any time.
• With Hubdrive, automation is not limited to HR processes. You can automate across the entire organization – not just within HR – and these automations can also be flexibly adjusted as needed.
• Hubdrive is built on the Microsoft platform. As a result, IT uses existing Microsoft tools for automation. Unlike with traditional HR systems, your IT team does not need to learn any additional automation tools.

Overall, the level of automation increases by up to 42% compared to traditional HR systems.

Greater transparency for the CFO – Hubdrive HR connects HR, finance and business data on a shared Microsoft platform

• With Hubdrive HR, the CFO gains greater organization‑wide transparency, as all relevant HR and business data are brought together for the first time on a shared Microsoft platform and are fully available for analysis.
• Instead of working with an isolated HR solution, you use the Microsoft Business Platform and Microsoft Power BI to view KPIs from HR, finance, sales, project operations and service in unified dashboards – without data silos.
• Thanks to a higher level of automation – up to 42% more than with traditional HR systems – data is captured more consistently, making forecasts, scenario analyses and cost calculations more reliable.
• Organization‑wide workflows such as sales – commissions, projects – capacity planning, field service – time and travel expenses connect departments, giving the CFO end‑to‑end visibility into people costs, productivity and value contribution.
• Because all processes run on the existing Microsoft infrastructure, finance teams can quickly create new reports and KPIs without additional tools and provide leadership and governance bodies with more timely and accurate insights.

Greater security through fewer security silos and reduced complexity

• With Hubdrive HR, organizations achieve a significantly higher level of security than with traditional HR systems because it is built entirely on the Microsoft Power Platform and uses only the Microsoft security layer already established in your environment with Entra ID – without creating additional security silos.
• Permissions, data management and compliance are centrally controlled through the familiar Microsoft mechanisms of your cloud environment, helping you avoid “noisy neighbor” risks found in traditional multi‑tenant HR systems.
• Through deep integration into the Microsoft ecosystem, a standardized, auditable and maintainable HR architecture is created instead of a specialized tool with its own separate security logic.
• Your IT team does not need to learn new technologies or certifications for implementation and operation, which significantly reduces the risk of misconfiguration.. 
• Updates, operations and lifecycle management follow established Microsoft standards, reducing administrative effort and ensuring that security patches are deployed quickly and consistently.

Up to 82% lower costs for customization

• Traditional HR systems require expensive external developers or consultants for every customization, as their proprietary technology would otherwise need to be learned internally.
• With Hubdrive, HR or IT teams can adapt the solution themselves using drag and drop – easily enabled by the Microsoft Power Platform.
• This reduces customization costs by up to 82%, while delivering results that better meet the expectations and needs of your employees.
• Traditional HR systems cannot deliver this level of flexibility and efficiency.
• If you require temporary external support, a global network of 17 million certified Microsoft partner experts ensures strong competition – meaning fair day rates instead of the premium pricing of a single HR vendor.

Higher efficiency through the use of familiar Microsoft 365 applications

• Hubdrive HR is the only HR solution on the market where HR teams, managers and employees can complete their HR tasks not only in the browser but also directly within familiar Microsoft 365 apps such as Teams, Outlook, OneDrive, Microsoft Copilot or Microsoft To Do.
• The close collaboration between Hubdrive and Microsoft ensures a high level of comfort, security and stability. Workplace applications such as Excel, Teams and Outlook seamlessly integrate with departmental business applications.
• There are no separate vendors, apps, logins or system transitions. Employees work in familiar environments, which increases adoption and reduces errors. IT does not need to deploy or maintain additional infrastructure.
• Overall, organizations save significant time and cost compared to traditional HR systems.

Largest global network of implementation partners

With Hubdrive HR, organizations benefit from the largest global network of implementation partners.

• There are more than 17 million experts within the Microsoft partner ecosystem worldwide who are familiar with the Microsoft Business Platform.
• Because Hubdrive operates entirely within the Microsoft 365 and Dynamics 365 platforms, Microsoft partners do not need to learn any additional technologies and can immediately deliver implementations, customizations and extensions for their customers.
• Organizations do not need to wait for available capacity from a single product vendor or accept high consulting rates. Due to the strong competition within the Microsoft partner ecosystem, companies benefit from more competitive day rates.
• Vendors of traditional HR systems outside the Microsoft ecosystem cannot offer this level of reach.

The implementation of Hubdrive HR is 62% faster

The implementation of Hubdrive HR is up to 62% faster and much easier than with classic HR systems – mainly for two reasons.

• Reason for IT: Hubdrive HR runs fully on the Microsoft Power Platform, needs only small extensions to your existing infrastructure and uses the Microsoft 365 apps already in place like Teams, Outlook, OneDrive and Copilot with no extra installation or rollout effort.
• Reason for HR: Hubdrive skips initial process analyses on purpose. Key users learn the Hubdrive HR standard at the very start of the implementation. They define a few precise adjustments and then roll out the solution close to the standard – Excel sheets and former HR silo solutions become unnecessary fast.

Use the benefit calculator to estimate your specific savings potential

• More and more organizations are investing in the digitalization of their HR departments – expecting measurable savings in time and cost, improved data security and greater convenience for employees.
• It is therefore only natural to want to understand upfront how much time and cost can actually be saved through HR digitalization. In many cases, the savings can significantly exceed the investment. There are examples of HR digitalization initiatives achieving a return on investment within 4 – 6 months. This is a potential you do not want to leave untapped.
• This is exactly where the HR Benefit Calculator comes in. It shows you in detail how much time and cost you can gain from digitizing your HR processes.
• All calculation assumptions are fully transparent, allowing you to assess whether the results are realistic for your organization.
• Simply download the tool and calculate your individual time and cost savings in just a few clicks – creating a solid foundation for budget approval.

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Interested in learning how your HR department can benefit from Microsoft & Hubdrive HR? Book a personal consultation with us to explore your options.