100 reasons for customers with Microsoft strategy

100 reasons why companies with a Microsoft strategy choose Hubdrive HR

Hubdrive HR is a complete solution for HR management based on the Microsoft Business Platform. In fact, there are 100 reasons why companies with a Microsoft strategy choose to digitalize their HR management with Hubdrive within their existing Microsoft environment rather than using a traditional HR system as an isolated solution.

These 100 reasons span all levels and roles across the organization. Everyone benefits:

• HR benefits from significantly less time spent on daily tasks, creating more capacity to actively shape and improve processes.
• IT works with familiar Microsoft technology instead of managing avoidable siloed solutions with additional infrastructure.
• Employees experience greater convenience by working in familiar Microsoft 365 apps and through more integrated processes.
• Managers complete their HR tasks where they already work – in Microsoft Teams, Outlook and Dynamics – without switching systems or relying on isolated tools.
• The CFO reduces costs through lower system and integration effort, higher levels of automation and better use of existing licenses – resulting in a faster return on investment.
• The CEO gains strategic confidence by building on Microsoft’s innovation capabilities and is recognized as leading an innovative organization.
• Everyone benefits from increased AI innovation on a unified platform.

The search for the right HR software – from administrator to strategist

• HR departments face enormous pressure today. They must attract talent, drive change, improve processes, use AI and reduce overall stress levels. At the same time, many teams still work with traditional HR systems, Excel spreadsheets and solutions that slow everything down.
• Do you want to change that? Are you now looking for HR software that makes your daily work easier, reduces your workload and improves collaboration with managers and employees?
• The market is huge and many providers promise a lot. Finding the right HR solution is a major challenge. Where do the differences really lie and which HR solution is the best fit for your company?
• We guide you through the key challenges and show with real examples how Hubdrive helps you address them.
• At the end of each challenge, you’ll find practical examples from everyday HR work that show how Hubdrive HR differs from traditional HR systems.
• We show the differences – you decide what works best for you.
  

Hubdrive positioning as a complete HR management solution for customers with a Microsoft strategy

• Hubdrive HR is the complete solution for HR management based on the Microsoft Business Platform. The entire employee lifecycle is supported – from recruiting and employee administration to employee development.
• The modular design of the solution makes it scalable, ranging from extending an existing HR system to serving as a full Human Capital Management solution.
• Hubdrive HR stands apart from other HR systems thanks to its deep integration within the Microsoft ecosystem, delivering significant advantages for HR departments as they digitalize their HR processes.
• Hubdrive HR is the only HR solution on the market where HR teams, managers and employees complete HR tasks not only in the browser but also directly in familiar Microsoft 365 apps like Teams, Outlook, OneDrive, Microsoft Copilot or Microsoft To Do.
• Hubdrive HR is built on the Microsoft Business Platform. Since most organizations already use Microsoft 365, Teams, Outlook, or SharePoint, no new IT infrastructure or lengthy system‑integration projects are required – resulting in minimal change‑management effort.

Hubdrive positioning from a technical perspective

Hubdrive HR for Dynamics is a complete solution for human resources management based on the Microsoft Dynamics 365 Power Platform. The entire employee lifecycle is supported – from recruiting and employee administration to employee development.

Hubdrive HR is built entirely on the Microsoft Power Platform, just like Microsoft’s own business applications, and therefore integrates fully with the Microsoft IT infrastructure. This integration takes place across all layers:

• Frontend: Hubdrive is embedded directly by Microsoft into Microsoft 365 applications such as Teams, Outlook, Copilot, OneDrive and SharePoint. IT does not need to deploy or maintain additional third‑party applications
• Microsoft Business Software: Hubdrive HR integrates seamlessly with Microsoft business applications such as Sales, Marketing, Service, Supply Chain, Project Operations and SharePoint. Employees and administrators work consistently within the familiar Microsoft environment
• Automation: All automation in Hubdrive is handled exclusively through familiar Microsoft tools such as Intune, Power Automate and Power Apps. IT does not need to learn any proprietary tools
• Customizing and extensions: Customization and extensions are also implemented using familiar Microsoft tools such as the Microsoft customization engine, Power Apps and Power Pages. IT does not need to introduce or maintain any proprietary technologies
• Microsoft ERP systems: For organizations using Business Central or Finance and Supply Chain Management, Hubdrive HR integrates seamlessly into the existing Microsoft ERP systems and extends them with comprehensive HR management
• Backend: Hubdrive HR is a certified managed ISV solution on the Power Platform and integrates seamlessly into your existing Microsoft cloud infrastructure across all layers. There is no need to build an additional platform, as is typically required with traditional HR systems
• Licensing: Organizations that adopt Hubdrive strengthen the use of their existing Microsoft licenses and infrastructure. Hubdrive acts as the activation layer for this existing investment

Advantages for the IT department at a glance

Hubdrive HR is built on the Microsoft Power Platform and therefore differs from other HR systems primarily through its deep integration into the Microsoft ecosystem.

• Hubdrive and Microsoft provide strong investment security.
  Microsoft uses the Power Platform itself as the technological foundation for developing its own business applications and AI. In addition, Microsoft officially recommends the platform as a development environment for ISVs, partners and customers.
• Hubdrive is fully built on the Microsoft Power Platform
  and is therefore completely integrated into the Microsoft cloud environment. This eliminates the need for additional HR subsystems or middleware solutions. You benefit from a simplified system landscape and a consistent platform architecture.
• Implementing Hubdrive HR is faster and more cost efficient
  Existing Microsoft infrastructure is leveraged, with only minimal extensions required. In addition, Hubdrive HR can be implemented using an efficient best practice approach.
• Operating Hubdrive HR is more cost effective and less complex
  Hubdrive uses existing Microsoft infrastructure and familiar Microsoft tools for security, administration, customization and deployment.
• Extensions are implemented on the platform using familiar Microsoft tools
  Enhancements, customization and automation are carried out directly on the platform using familiar Microsoft tools. There is no need to build specialized capabilities for an isolated HR system. Instead, a global network of certified partners is available.
• With Hubdrive HR, customers use AI faster and more securely.
  Hubdrive is embedded into the existing security framework of Azure ID, Microsoft 365 including Copilot and Dynamics 365. For third party AI, an interface is provided that does not allow bypassing Microsoft security layers.
• Hubdrive HR is significantly easier to secure
  Hubdrive builds on the existing company wide Microsoft security layer of Azure ID and Microsoft 365.
• The overall cost of Hubdrive HR is significantly lower
  Hubdrive HR results in up to 56% lower costs compared to traditional HR systems.

What Hubdrive means for employees in your organization

• For you as an employee, Hubdrive primarily means this: handling HR tasks directly within the familiar Microsoft 365 environment, less routine work, greater convenience in day‑to‑day activities and a stronger sense of purpose in your work.
• Instead of spending time on administrative tasks, Hubdrive supports people like a digital co‑pilot – taking over routine activities and creating space for creativity, collaboration and impact.
• Hubdrive enables you to shape your entire career journey within a single, intelligent work environment – rather than simply processing “HR tasks”. HR becomes your personal guide for talent, development and purpose at work.
• All of this is possible because Hubdrive automates significantly more than traditional HR systems and allows you to complete all tasks and self‑services not only in the browser but also within familiar Microsoft 365 apps such as Teams, Outlook or Copilot.
  

Handle HR tasks easily in Teams, Outlook, OneDrive or Copilot

Only Hubdrive HR lets you complete HR tasks not just in the browser but also directly in familiar Microsoft 365 apps like Teams, Outlook, OneDrive, Microsoft Copilot or Microsoft To Do. No extra third-party apps. No system switching. No additional passwords.

• HR tasks like leave requests, sick leave notifications or approvals are handled directly in Microsoft Teams.
• Training sessions for onboarding or learning appear in your familiar Outlook calendar.
• Copilot answers your self-service requests – even by voice input.
• HR task lists live in familiar tools like Microsoft To Do, Outlook, Planner or Loop.
• Time tracking also happens directly in familiar Microsoft 365 apps, on your smartphone or in the browser. Mix and match as you like.

Hubdrive is embedded in Microsoft 365 by Microsoft itself. For you, that means maximum Microsoft look and feel, comfort and flexibility.

Key benefits for employees at a glance

The close collaboration between Hubdrive and Microsoft delivers a high level of comfort for you.

• Familiar Microsoft environment
  You can complete your HR tasks directly in Teams, Outlook, OneDrive and Microsoft Copilot – without additional apps or learning new systems.
• AI‑based chat
  Microsoft Teams or Copilot answers your questions about remaining leave balance, even on weekends and directly from your smartphone.
• Maximum flexibility
  Time tracking, leave requests, sick leave notifications and approvals can be handled across all devices – from your phone to a tablet to a PC.
• Transparency for your personal development
  Goals, 360° feedback, training, certifications and career steps are fully documented within the platform and accessible at any time.
• Fast self‑service processes.
  You can submit leave requests quickly and easily directly in the system, and managers always have a clear overview of approved and upcoming absences.
• More personal attention from HR
  By automating recurring tasks, HR has more time for strategic people topics – and therefore more time for you.
• AI‑supported assistance
  With AI‑supported HR management, processes are taken to a new level – helping you save time, increase efficiency and develop your potential.

Added value for operational management

Hubdrive HR for Dynamics enables department leads to manage their teams more efficiently, as all HR processes run directly within the familiar Microsoft 365 environment and are automatically connected with other areas of the organization.

• Finally, the specific requirements of individual business units can be addressed. Thanks to the flexible Microsoft Business Platform, Hubdrive HR is fully customizable. Adjustments can be made by technically inclined employees themselves, using intuitive drag and drop functionality without programming knowledge. The solution remains continuously up to date and tailored to each department.
• HR for Dynamics is the only HR solution where employees, managers and HR teams can complete their tasks not only in the browser but also directly within familiar Microsoft 365 apps such as Teams, Outlook, OneDrive and Copilot. No additional vendor apps or integrations are required.
• Hubdrive and Microsoft together break down departmental boundaries: data is now available across departments. Closed sales opportunities flow directly into commission calculations in HR, project planning incorporates absences and skills from talent management, marketing accesses talent pools and travel expenses or working hours from field service are automatically recorded in HR.
• With a single click, employees switch from their daily work within their department to HR tasks such as time tracking or self services and back again. They remain within the familiar Microsoft environment and are therefore more efficient than with any other HR solution on the market.

Higher employee satisfaction through 37% less routine work

• With Hubdrive HR, companies and departments achieve a significantly higher level of automation than traditional HR systems can provide.
• This is because automation is not limited to HR processes. With Hubdrive HR, all Microsoft business applications, Microsoft 365 apps and even Windows can be automated using the same Microsoft platform.
• With traditional HR systems, automation is typically limited to processes within the HR application itself.
• Departments can work more closely together and easily create shared automations, which can be continuously updated as needed.

With one click, switch from your department to HR self-service and back

• Close collaboration between Hubdrive and Microsoft delivers maximum comfort for employees. Hubdrive HR is seamlessly integrated within Microsoft business applications such as Sales, Marketing, and Service, fitting naturally into an organization’s existing infrastructure.
• With just one click, an employee can switch from their departmental workspace – such as Sales or Marketing – into the HR area to, for example, record working hours or submit a leave request. With another click, they are right back in the context of their daily work.
• This applies whether Hubdrive HR is used in the browser, within Microsoft 365 applications such as Teams, Outlook, or Copilot, or on a mobile smartphone. There are no separate vendors, apps, logins, or system switches required.

Key benefits at a glance for the CEO

Hubdrive HR is strategically relevant because it can transform HR management from a cost factor into a competitive advantage.

• For investment security, Microsoft leadership has made a long‑term commitment to the Power Platform – the platform on which Hubdrive HR is built and which Microsoft positions as the foundation for the future of its business applications.
• Hubdrive delivers a return on investment within 4 to 6 months, compared to 18 to 24 months for traditional HR systems.
• With Hubdrive, organizations can immediately leverage Microsoft’s AI capabilities – quickly and securely.
• A significantly higher level of integration and broader organization‑wide automation reduce stress across HR and the entire company.
• Employees prefer working in a modern, fully integrated and automated environment. Organizations are perceived as innovative employers.
• Greater use of the existing Microsoft platform results in measurable efficiency gains.

Hubdrive positioning

• Hubdrive is a complete solution for human resources management based on the Microsoft Dynamics 365 Business Platform. The entire employee lifecycle is supported – from recruiting and employee administration to employee development.
• Hubdrive HR differs from other HR systems through its deep integration into the Microsoft ecosystem, providing your organization with significant advantages in implementation, maintenance and scalability.
• Leverage further digitalization of your HR department and free yourself from additional IT silos. Benefit from greater employee convenience, higher levels of automation, improved efficiency and stronger data protection compared to traditional HR systems.

Hubdrive HR is the strategic choice within the Microsoft ecosystem

Charles Lamanna, Corporate Vice President for Business Applications at Microsoft, confirmed at Hubdrive’s Annual HR Management Conference Microsoft’s strategic commitment to invest heavily in the Power Platform, as it represents the platform of the future.
​
Business solutions such as Hubdrive HR, which are built entirely on this platform, offer CEOs four key advantages:

• Strongest investment security – Microsoft consolidates its innovation on the Power Platform
• Maximum innovation – you immediately benefit from all new features
• Lowest total cost of ownership – modern development environment, wide choice of Microsoft partners and up to 70% cost savings
• Maximum flexibility – changes can be implemented in weeks instead of years

As the only fully comprehensive HR solution built on the Microsoft Power Platform, Hubdrive HR represents the most future‑proof option for organizations with a Microsoft strategy. You are not only investing in HR software – you are investing in Microsoft’s full innovation capability for the years ahead.

Strategic use of emerging AI potential

• With Hubdrive HR, your organization can leverage Microsoft AI capabilities for HR as well. You can get started immediately. Activation and configuration of Microsoft Copilot take only a few hours.
• Security is ensured by the Microsoft platform. AI can immediately use authorized data to deliver intelligent responses and enable powerful automations.
• Through an existing Microsoft standard interface, additional AI solutions can also be integrated within a few hours while maintaining security.
• By choosing Hubdrive, the long‑term strategic use of both current and future AI potential is ensured. This is essential to guide your organization successfully through the increasingly dynamic environment ahead.

Key benefits for the CFO at a glance

For the CFO, Hubdrive HR has a clear financial and governance‑related impact.

• With Hubdrive, total cost of ownership is up to 74% lower than with traditional HR systems. This is driven by a higher degree of automation, greater employee efficiency and lower IT costs due to the use of existing Microsoft infrastructure.
• Hubdrive HR typically delivers a return on investment within 4 – 6 months, compared to 18 – 24 months for traditional HR systems, as existing Microsoft infrastructure is leveraged and implementation, operation and customization are up to 74% more cost efficient.
• With Hubdrive, organizations achieve a significantly higher level of automation – up to 42% compared to traditional HR systems. This is driven by three key factors.
• With Hubdrive HR, the CFO gains greater organization‑wide transparency, as all HR and business data is captured consistently on a shared Microsoft platform, processed automatically and made available in integrated dashboards.
• Hubdrive HR also increases the overall level of security, as all HR processes run on the existing Microsoft Business Platform with centrally managed security based on familiar Microsoft mechanisms.
• With Hubdrive HR, organizations achieve sustainably up to 82% lower customization costs, as adjustments and automation can be carried out independently by technically skilled HR or IT staff.
• Hubdrive also improves employee efficiency, as employees can complete all HR tasks and self services not only in the browser but also in familiar Microsoft 365 applications such as Teams, Outlook and Copilot, while IT does not need to deploy or operate additional applications.
• The world’s largest network of implementation partners reduces dependency on external service providers.
• With Hubdrive HR, you realize value quickly – implementation is 64% faster and easier than with traditional HR systems..
• Use the Hubdrive value calculator to estimate your specific cost savings potential. With just a few clicks, you can calculate your individual time and cost savings and build a solid foundation for informed decisions.

ROI within 4 – 6 months

Hubdrive HR is one of the most cost‑effective HR solutions for many organizations. Hubdrive delivers ROI within 4 – 6 months, compared to 18 – 24 months for traditional HR systems. This is primarily driven by four key factors.

• For customers with a Microsoft strategy, the required IT infrastructure is already in place. This results in up to 74% lower total cost of ownership for implementation and operation compared to traditional HR systems.
• Hubdrive achieves higher efficiency through organization‑wide automation beyond the HR department. IT leverages existing Microsoft automation tools and is not limited to proprietary automation within the HR system.
• Employees can make adjustments themselves quickly and easily using drag and drop without external support. This protects budgets.
• Employees can also configure automations themselves with ease, which in practice leads to up to 37% less manual routine work. Efficiency increases further.
  
  

The 10 most important cost savings achieved with Hubdrive HR compared to traditional HR systems

Hubdrive HR stands apart from traditional HR systems through much faster deployment, higher time savings in daily operations and a faster ROI. Depending on company size, ROI is achieved in 4–6 months instead of the industry-standard 18–24 months.

• 81% less time spent on HR administration compared to traditional HR systems due to better integrated and more automated processes.
• 62% faster deployment by using the existing Microsoft platform and Best Practice implementation.
• 62% lower training effort because employees can handle HR tasks and self-services not only in the browser but also in familiar Microsoft apps like Outlook, Teams, SharePoint, Copilot and more.
• 78% fewer IT islands thanks to a stronger reduction of duplicate entries and media breaks across the entire employee lifecycle through higher company-wide integration.
• 74% less inefficiency by reducing duplicate data entry and system silos across the entire employee lifecycle through stronger company‑wide integration.
• 62% faster turnaround times for approval and HR workflows, further reducing processing costs.
• 72% lower project and consulting costs through drag-and-drop customization, extensions and automations on the familiar Microsoft Business Platform.
• 68% less maintenance effort for the HR solution. Many IT departments already have the skills to operate and customize the Microsoft Business Platform.
• 64% lower integration costs for ERP, payroll and third-party systems due to higher availability of proven standard connectors.
• 54% lower support and change costs because relevant self-services eliminate many standard requests.

Schedule a personal meeting

Interested in learning how your HR department can benefit from Microsoft & Hubdrive HR? Book a personal consultation with us to explore your options.