Go-Live within days
Best Practice implementation in 10 steps
for small and medium-sized businesses (SMB)
| Best Practice implementation of a Hubdrive HR module in 10 steps | E-Learning free |
Light $ 6,900 |
Standard $ 19,900 |
|---|---|---|---|
| Step 1: Kick-off, familiarization and definition of upcoming Hubdrive improvements | |||
| Preparation of the kick-off meeting and customization of templates (PowerPoint, checklist) | |||
| Inviting participants based on the provided template | |||
| Conducting the kick-off meeting and defining the detailed timeline | |||
| Participation in the kick-off meeting and completion of assigned tasks | |||
| Follow-up after the meeting, scheduling follow-up appointments and distributing tasks | |||
| Step 2: Setting up required system extensions for Hubdrive HR | |||
| Coordination with the customer's IT department prior to setup, based on the provided template | |||
| Granting access to the relevant Microsoft Cloud services | |||
| Setting up the production system | |||
| Setting up development and test systems | |||
| Documenting the systems using the customer-provided template | |||
| Creating and configuring users (if required, via PowerShell) | |||
| Assigning licenses and permissions for key users | |||
| Step 3: Train Hubdrive key users specifically on upcoming improvements | |||
| Send invitations to all key users for the training sessions in accordance with the kick-off meeting minutes | |||
| Ensure the production system is available and enabled for all key users | |||
| Introduction to the standard scope and training on the module's functions | |||
| Participation of the HR team and key users in the training sessions | |||
| Configuration of the module based on customer requirements (settings, templates, etc.) | |||
| Creation of initial data sets and independent use of functions by the key users | |||
| Documentation of requested customizations using the template and evaluation based on defined criteria | |||
| Step 4: Implement the customizations required for the current implementation phase in Hubdrive HR | |||
| Preparation of the customization list based on prioritization from the preceding training sessions | |||
| Coordination with the customer on the customizations to be implemented | |||
| Decision on the prioritization of the customizations to be implemented | |||
| Handover of planned implementations to Hubdrive for review and approval | |||
| Review, approval and feedback on the planned implementations by Hubdrive | |||
| Implementation and documentation of the customizations (8 hours, including documentation) | |||
| Quality control and approval of the implemented customizations and automations by Hubdrive | |||
| Step 5: Migrate the data required for the current implementation phase | |||
| Invite participants involved in the data migration | |||
| Collect master data and transactional data | |||
| Provide instruction on the data import templates and dependencies in accordance with the training materials | |||
| Perform initial test imports and answer questions related to the import process | |||
| Prepare all data using the templates and import it into the system | |||
| Ensure complete data import and document any remaining data that must be migrated before the Go-Live | |||
| Step 6: Key users gain hands-on experience with the customized solution | |||
| Prepare acceptance of the customizations (migration to the test system, adding test data) | |||
| Guided acceptance testing of the implemented customizations by the key users | |||
| Transfer approved customizations to the production system | |||
| Initial use of the system with production data by the HR team and key users | |||
| Support key users during initial testing (availability via Microsoft Teams chat) | |||
| Feedback session with key users to identify and highlight positive experiences | |||
| Follow-up and evaluation of the results from key-user testing | |||
| Documentation and follow-up of positive feedback for internal communication | |||
| Step 7: Internally communicate the value of the current Hubdrive implementation phase | |||
| Integrate key-user feedback into the communication templates | |||
| Coordinate the communication measures with the project team | |||
| Submit the planned communication measures to Hubdrive for validation | |||
| Align the communication measures with Hubdrive's experience and feedback | |||
| Provide the customer with the templates for the approved communication measures | |||
| Execute the communication measures based on the templates | |||
| Track the measures and ensure their execution | |||
| Step 8: Train participating users of the current implementation phase and support them in their first steps | |||
| Enable access for all end users to the production system with their respective roles | |||
| Create a snapshot/backup of the production system | |||
| Provide invitation templates for the customer's project team | |||
| Provide training materials, including key-user quotes, for training by the project team | |||
| Train all end users through the HR team and key users | |||
| Stand by to support the project team with questions or issues during training | |||
| Provide templates for the team to capture end-user feedback | |||
| If required: reset the production system to the backup state (prior to training) | |||
| Coordinate with the team, collect feedback and prepare the go/no-go decision | |||
| Step 9: Approve the use of upcoming improvements | |||
| Create the timelines for the system switchover based on the provided template | |||
| Prepare the decision document based on the provided template | |||
| If required: calculate an economic assessment of a delayed Go‑Live based on the provided template | |||
| Conduct the go/no‑go decision meeting | |||
| Ensure participation of all relevant stakeholders in the go/no‑go decision meeting | |||
| Provide the template to inform employees about the start of usage | |||
| Step 10: Execute Go-Live & final communication | |||
| Migrate any remaining transactional data into the production system | |||
| Provide support for the migration of any remaining transactional data, if required | |||
| Ensure that all users are enabled in the production system | |||
| Provide support via Microsoft Teams chat for the HR team during the first 5 days (max. 10 hours) | |||
| Review system usage and accumulated support requests after one week | |||
| Conduct a feedback meeting with the project team after 10 days, including presentation of usage dashboards | |||
| Communicate congratulations on the Go‑Live and the achieved improvements to all stakeholders | |||
| Ensure the project team communicates the successful Go‑Live to all employees | |||
| Provide the checklist for decommissioning the legacy systems to the customer’s IT team | |||
| Disable end‑user access to legacy systems | |||
| Verify the deactivation of all end users in legacy systems (7 days after Go‑Live) | |||
| Shut down and archive the legacy systems | |||
| Verify the shutdown and archiving of the legacy systems (30 days after Go‑Live) |
Legend
| Implementation partner | |
| Provided by Hubdrive | |
| Performed by the customer based on e-learning | |
| Not available |
3783 | | |
Schedule a personal meeting
Interested in learning how your HR department can benefit from Microsoft & Hubdrive HR? Book a personal consultation with us to explore your options.
3655 | Kunde | |