The advantages of Hubdrive
for the IT department

Hubdrive positioning from a technical perspective

Hubdrive HR for Dynamics is a complete solution for human resources management based on the Microsoft Dynamics 365 Power Platform. The entire employee lifecycle is supported – from recruiting and employee administration to employee development.

Hubdrive HR is built entirely on the Microsoft Power Platform, just like Microsoft’s own business applications, and therefore integrates fully with the Microsoft IT infrastructure. This integration takes place across all layers:

• Frontend: Hubdrive is embedded directly by Microsoft into Microsoft 365 applications such as Teams, Outlook, Copilot, OneDrive and SharePoint. IT does not need to deploy or maintain additional third‑party applications
• Microsoft Business Software: Hubdrive HR integrates seamlessly with Microsoft business applications such as Sales, Marketing, Service, Supply Chain, Project Operations and SharePoint. Employees and administrators work consistently within the familiar Microsoft environment
• Automation: All automation in Hubdrive is handled exclusively through familiar Microsoft tools such as Intune, Power Automate and Power Apps. IT does not need to learn any proprietary tools
• Customizing and extensions: Customization and extensions are also implemented using familiar Microsoft tools such as the Microsoft customization engine, Power Apps and Power Pages. IT does not need to introduce or maintain any proprietary technologies
• Microsoft ERP systems: For organizations using Business Central or Finance and Supply Chain Management, Hubdrive HR integrates seamlessly into the existing Microsoft ERP systems and extends them with comprehensive HR management
• Backend: Hubdrive HR is a certified managed ISV solution on the Power Platform and integrates seamlessly into your existing Microsoft cloud infrastructure across all layers. There is no need to build an additional platform, as is typically required with traditional HR systems
• Licensing: Organizations that adopt Hubdrive strengthen the use of their existing Microsoft licenses and infrastructure. Hubdrive acts as the activation layer for this existing investment

Layer 1 of 7

Hubdrive is embedded by Microsoft directly into Microsoft 365 apps

• Hubdrive HR is the only HR solution on the market where all employees can complete their HR tasks not only in the browser but also directly within familiar Microsoft 365 apps such as Teams, Outlook, OneDrive, Microsoft Copilot or Microsoft To Do.
• Hubdrive is embedded by Microsoft directly into Microsoft 365 applications.
• This means IT does not need to deploy or maintain additional applications from another vendor or implement integrations.
• Hubdrive also does not require its own mobile app, as it is fully embedded within Microsoft Power Platform apps.
• Tasks such as leave requests, sick leave notifications or approvals can be handled directly in Microsoft Teams. Training sessions for onboarding or development appear in the familiar Outlook calendar. Copilot can answer self service requests – even through voice input.
• Task lists for HR are available in Microsoft To Do, Outlook, Planner or Loop. Time tracking can also be completed directly within familiar Microsoft apps.
  

Layer 2 of 7

Hubdrive merges seamlessly with Microsoft business applications

• For efficient and integrated work, information must flow across departmental boundaries – such as travel expenses from Marketing to Finance, timesheets from HR to Finance, commissions from Sales to HR or skills from HR to Service.
• Through the Microsoft Power Platform, Hubdrive HR is directly integrated with Microsoft business applications such as Sales, Marketing, Service, Supply Chain, Project Operations and SharePoint.
• As a result, data can flow across the entire organization immediately, and organization‑wide automations can be enabled. Traditional departmental boundaries effectively disappear.
• With traditional HR systems, these boundaries must be overcome through integration projects. Experience shows that such projects are often more expensive than the solutions themselves, carry significant risk and do not provide the required level of flexibility.

Layer 3 of 7

Automation with familiar Microsoft tools

• Hubdrive HR is built entirely on the Microsoft Power Platform, enabling IT to rely exclusively on proven Microsoft tools such as Intune, ODT, Power Automate and more for automation.
• The automation tools of traditional HR systems are typically limited to processes within their own HR platform and cannot support organization‑wide workflows.
• With Microsoft automation tools, your IT team already manages the configuration of Windows environments, processes in Microsoft 365, workflows in business applications and, where applicable, operations within Microsoft ERP systems.
• By using Hubdrive, these proven automations can be seamlessly extended to HR processes – enabling a consistent, organization‑wide automation strategy.
• In practice, organizations achieve up to 42% higher levels of automation, resulting in significant efficiency gains, fewer errors, shorter cycle times and more capacity for strategic work in HR and IT.
• IT teams do not need to learn additional proprietary technologies from another HR platform. They can continue using the Microsoft skills and tools they already know and are certified in.
  

Layer 4 of 7

Customization and extensions with familiar Microsoft tools

• Hubdrive HR is built entirely on the Microsoft Power Platform, enabling IT to rely exclusively on proven Microsoft tools such as the Microsoft customization engine, Power Apps, Power Pages and more for customization and extensions.
• IT teams that are already skilled in or certified on the Microsoft Power Platform can easily customize Hubdrive HR.
• Simple adjustments can be made quickly using drag and drop. More advanced customizations and extensions can be implemented efficiently and cost effectively using low code and no code approaches.
• Alternatively, a global network of certified partners is available.
• Customizations implemented using Microsoft tools can be delivered up to 5.5 times faster and at lower cost compared to traditional HR systems.
  

Layer 5 of 7

Hubdrive HR merges seamlessly with Microsoft ERP systems

• Hubdrive HR extends Microsoft ERP systems such as Business Central and Finance and Supply Chain Management with professional HR management – from recruiting and employee administration or workforce management to talent management and HR self services.
• Hubdrive is built on the Microsoft Power Platform and integrates fully with Microsoft ERP systems across all layers.
• Users remain in their familiar environment. IT continues to use familiar Microsoft tools for administration, automation, customization and extensions.
• Leverage the full capabilities of your Microsoft Dynamics 365 platform for HR as well and stay within the familiar Microsoft ecosystem.

Layer 6 of 7

Hubdrive HR integrates seamlessly into your existing Microsoft cloud infrastructure

Hubdrive HR is a managed ISV solution on the Microsoft Power Platform and uses exclusively the IT infrastructure that already exists in your environment.

• The foundation is your existing Microsoft cloud infrastructure with Azure Entra ID and lifecycle management. This is where central security structures are defined.
• On top of this, the Power Platform serves as the central development and automation layer, including Copilot Studio.
• The next layer contains Microsoft Dynamics 365 business applications together with Hubdrive HR as a native solution.
• Above that, your individual customizations and extensions are stored separately, ensuring that they are never overwritten during updates.
• At the top layer are Microsoft 365 applications such as Teams, Outlook, SharePoint and OneDrive, where Microsoft embeds and delivers Hubdrive functionality directly.

Layer 7 of 7

Deeper utilization of existing Microsoft licenses

Organizations that adopt Hubdrive make more effective use of their existing Microsoft licenses and infrastructure. Hubdrive acts as the activation layer for this existing investment stack.

Advantages for the IT department at a glance

Hubdrive HR is built on the Microsoft Power Platform and therefore differs from other HR systems primarily through its deep integration into the Microsoft ecosystem.

• Hubdrive and Microsoft provide strong investment security.
  Microsoft uses the Power Platform itself as the technological foundation for developing its own business applications and AI. In addition, Microsoft officially recommends the platform as a development environment for ISVs, partners and customers.
• Hubdrive is fully built on the Microsoft Power Platform
  and is therefore completely integrated into the Microsoft cloud environment. This eliminates the need for additional HR subsystems or middleware solutions. You benefit from a simplified system landscape and a consistent platform architecture.
• Implementing Hubdrive HR is faster and more cost efficient
  Existing Microsoft infrastructure is leveraged, with only minimal extensions required. In addition, Hubdrive HR can be implemented using an efficient best practice approach.
• Operating Hubdrive HR is more cost effective and less complex
  Hubdrive uses existing Microsoft infrastructure and familiar Microsoft tools for security, administration, customization and deployment.
• Extensions are implemented on the platform using familiar Microsoft tools
  Enhancements, customization and automation are carried out directly on the platform using familiar Microsoft tools. There is no need to build specialized capabilities for an isolated HR system. Instead, a global network of certified partners is available.
• With Hubdrive HR, customers use AI faster and more securely.
  Hubdrive is embedded into the existing security framework of Azure ID, Microsoft 365 including Copilot and Dynamics 365. For third party AI, an interface is provided that does not allow bypassing Microsoft security layers.
• Hubdrive HR is significantly easier to secure
  Hubdrive builds on the existing company wide Microsoft security layer of Azure ID and Microsoft 365.
• The overall cost of Hubdrive HR is significantly lower
  Hubdrive HR results in up to 56% lower costs compared to traditional HR systems.

Microsoft Power Platform is the strategic future of Microsoft

• His clear message to customers and partners: “Build your own solutions on the Microsoft Power Platform!”
• Reason: The Power Platform is Microsoft’s platform of the future. Business solutions like Hubdrive HR or the Microsoft Dynamics Business Solutions that run on it give customers maximum investment security, strong innovation, the lowest TCO and high flexibility.
• In short: As the only complete HR solution on the forward‑looking Microsoft Power Platform, Hubdrive HR is the most future‑proof investment for customers with a Microsoft strategy.

Strategic use of emerging AI potential

• With Hubdrive HR, your organization can leverage Microsoft AI capabilities for HR as well. You can get started immediately. Activation and configuration of Microsoft Copilot take only a few hours.
• Security is ensured by the Microsoft platform. AI can immediately use authorized data to deliver intelligent responses and enable powerful automations.
• Through an existing Microsoft standard interface, additional AI solutions can also be integrated within a few hours while maintaining security.
• By choosing Hubdrive, the long‑term strategic use of both current and future AI potential is ensured. This is essential to guide your organization successfully through the increasingly dynamic environment ahead.

Technical value of Hubdrive through standardization and integration

Hubdrive HR runs 100% on the Microsoft Power Platform. This gives IT departments deep integration in the Microsoft ecosystem and a secure, standardized and easy-to-maintain HR architecture with high flexibility and global support.

Microsoft lifecycle management makes operation, maintenance and updates much easier. IT benefits from reduced administrative work.

• Central user management through Azure Active Directory and Entra ID for single sign-on
• Unified security and permission structures across all departments
• Reduced interface maintenance because all systems run on the same Microsoft foundation
• Cloud-based deployment and automated updates through the Microsoft Admin Center
• Lifecycle management supported by certified partners
• Seamless integration with existing Dynamics modules or Microsoft ERP systems (Business Central, Finance, Supply Chain etc.) through proven interfaces
• Central data storage in the Dataverse data platform
• Workflow or visualization adjustments without major coding thanks to the Power Platform
• Unified data architecture for reporting, monitoring and IT security
• Reduced shadow IT thanks to central cloud management and governance

The shared Microsoft foundation also lowers license and integration costs compared to heterogeneous system landscapes.

Hubdrive HR delivers a unified data architecture instead of Excel and shadow IT

• Hubdrive on the Microsoft Power Platform uses Microsoft Dataverse as the central database – a single source of truth across HR, Sales, Finance, Service and more
• Classic HR systems create IT islands, uncontrolled Excel files and shadow IT
• Hubdrive HR lowers the complexity in your department in a big way
• Many advantages, like company-wide reporting with connected data, are only possible with a central database

The implementation of Hubdrive HR is 62% faster

The implementation of Hubdrive HR is up to 62% faster and much easier than with classic HR systems – mainly for two reasons.

• Reason for IT: Hubdrive HR runs fully on the Microsoft Power Platform, needs only small extensions to your existing infrastructure and uses the Microsoft 365 apps already in place like Teams, Outlook, OneDrive and Copilot with no extra installation or rollout effort.
• Reason for HR: Hubdrive skips initial process analyses on purpose. Key users learn the Hubdrive HR standard at the very start of the implementation. They define a few precise adjustments and then roll out the solution close to the standard – Excel sheets and former HR silo solutions become unnecessary fast.

With Hubdrive HR you save up to 72% in project and consulting costs

Hubdrive HR gives your IT department 72% lower project and consulting costs compared to classic HR systems. But how is that possible?

• Hubdrive HR runs 100% on the Microsoft Power Platform, which reduces IT project and consulting costs.
• IT staff do not need additional certifications for deployment and maintenance because they don’t need to learn extra technologies.
• Adjustments are very easy to complete. Extensions can also be built by you as low-code/no-code apps at low cost.
• If you want to use external resources, you can access certified experts from more than 500,000 Microsoft partners worldwide who can support you right away with no Hubdrive HR training.
• This large supply creates competition and fair prices.

Low effort for the technical implementation for IT

• Companies with a Microsoft strategy need only small extensions to their existing infrastructure for the technical implementation of Hubdrive HR
• Deployment requires only an import of the Hubdrive HR solution and a simple basic configuration
• Your IT team doesn’t need extra certifications for implementation, adjustments, automations or maintenance because no additional technologies are required
• Your team can start right away with Power Automate to build automations, use the Microsoft Customizing Engine for adjustments or create reports with Power BI
• Classic HR systems outside the Microsoft environment require much more additional infrastructure. Costs, complexity and implementation times increase significantly

Minimal effort for IT during the rollout

• With Hubdrive HR, employees, managers and HR complete their HR tasks not only in the web browser but also directly in the familiar Microsoft 365 apps Teams, Outlook, Copilot, OneDrive, SharePoint and more. Customers with Microsoft technology already have the needed Microsoft apps installed and configured.
• Hubdrive HR works without the installation and rollout of proprietary third‑party apps. Most companies already have the needed infrastructure like Microsoft 365 and Entra ID.
• The close cooperation between Hubdrive and Microsoft ensures maximum comfort for employees. Training effort is low. Employees feel confident in the familiar Microsoft look and feel.

1000 prebuilt interfaces for your third‑party systems

Integrating third‑party systems is often a major challenge for companies – technically complex and financially risky. In the Microsoft ecosystem this effort is much lower. Microsoft provides SMBs with a large library of more than 1,000 proven, prebuilt interfaces to a wide range of third‑party software solutions.

• ERP systems like SAP, DATEV and Abas plus common office, reporting and industry solutions are connected fast and with little effort
• Companies use proven standard interfaces instead of expensive custom integration projects
• The interfaces are tested and used worldwide so technical risks and error sources stay low
• Companies can test the interfaces in advance to gain confidence in function and reliability
• The cost of a standard interface is far lower than maintaining a custom‑built interface

Use these advantages and reduce your standalone IT islands in the company

Experienced Customer Success Manager included in every subscription

• Only Hubdrive HR gives the HR lead and the IT lead a personal contact at the manufacturer – included in the subscription at no extra cost
• Your Customer Success Manager guides the implementation, supports you with best practices and helps you with ongoing optimization
• This reduces project risks and delivers a faster ROI than classic HR systems that only offer reactive support

You can continue using your existing Microsoft skills and tools

Companies with a Microsoft strategy gain clear advantages with Hubdrive HR over classic HR systems. Hubdrive HR runs 100% on the Microsoft Power Platform. You can continue using your existing Microsoft skills and tools:

• Power Automate for company-wide process automation
• The Microsoft Customizing Engine for drag & drop adjustments
• Power BI for reporting, interactive dashboards and self‑service analytics
• Development of individual business Power Apps
• Workflows, approvals and end‑to‑end automation
• Dataverse as the central data model with tables, relationships and security
• Copilot Studio for chatbots and agents

No new specialist skills for an isolated HR island system based on unknown technology are needed. Your team continues working in the familiar Microsoft environment.

Young IT professionals especially want to work with modern Microsoft technologies and earn certifications instead of investing time in legacy systems.

Automation 42% higher than with classic HR systems

With Hubdrive you reach up to 42% higher automation with less complexity compared to classic HR systems outside the Microsoft ecosystem. How does that work?

• You already use Microsoft – for example Windows on your devices, Microsoft 365, SharePoint, Teams and maybe the Power Platform or even one of the Microsoft ERP systems.
• You use the familiar Microsoft tools Intune, ODT and Power Automate for automation.
• What changes when you add Hubdrive HR? You add one more business app next to your Microsoft Dynamics apps. Your existing automation tools continue to run without change – no new vendor, no extra training and no extra maintenance for the added automation.
• What changes when you add a classic HR system? You must build a complete extra HR platform and learn, configure and maintain a completely separate automation.
  

With Hubdrive you keep using your company-wide automation and avoid an extra IT island for automation.

Familiar Microsoft Customizing Engine for the HR solution

• Customizing in Hubdrive HR works the same as in all other Power Platform apps like Sales, Marketing or Service – through the Microsoft Customizing Engine, Power Apps and Power Automate
• IT staff don’t need to learn an extra technology for adjustments. They use all existing Microsoft skills and tools instead of building new specialist knowledge for an isolated HR island system
• Implementation and operation of the HR solution are faster, simpler and more cost effective with Hubdrive from day one

Overview of possible adjustments done by the customer

Business departments, IT or IT‑savvy HR staff can use the Microsoft Power Platform and Hubdrive HR to make the following adjustments on their own.

Adjustment of forms and fields: 

Customers can change the layout of forms, for example the arrangement of fields. They can add, remove or modify fields in input forms to align them with business needs.

Change workflows and approval processes: 

Teams can adjust and automate recurring processes and approval steps with drag and drop to increase efficiency and transparency.

Adjust lists and data views: 

Business departments can configure lists and design views so they show exactly the information that matters to them.

Create departments and organizational structures: 

Customers can create departments in the system and map the organizational structure, which simplifies administration.

Create and adjust dashboards: 

The HR department can adjust Hubdrive dashboards or create their own dashboards tailored to their specific needs.

24/7 support, maintenance and investment security in all time zones through the Microsoft Partner Network

• The large partner network makes reliable support, adjustments and maintenance of business solutions built on the Microsoft Power Platform possible in every time zone around the world
• Customers receive ongoing improvements, regular training and fast service, which increases satisfaction and reduces risks during change projects
• Comprehensive service level agreements can be offered.

Stronger stability for updates through the layer architecture

• Hubdrive HR delivers much stronger update stability through the layer architecture of the Microsoft Power Platform than classic HR systems. Your own adjustments are fully isolated from the Hubdrive HR core (Power Platform standard)
• Adjustments from Microsoft, Hubdrive and your own customizations sit in separate layers that build on each other
• When you delete a field in Hubdrive HR the system only hides it in your layer
• New fields or workflows in your layer have no negative impact on the Hubdrive layer below
• Hubdrive cannot overwrite your adjustments because you manage them one layer above
• Microsoft and Hubdrive updates do not put your customizations at risk while classic systems often require extensive regression tests and adjustments after updates

Hubdrive HR extends itself with drag & drop

No standard software covers 100% of individual needs. Companies usually buy expensive add‑on tools (island solutions) to fill the gaps in their standard business software. The result is data islands, many extra vendors and interface headaches.

With Hubdrive, customers build the missing 5–10% on their own – on the same data layer in the platform and with drag & drop. On their own or with a partner if they want.

• Example fleet management: A customer needs a specific feature for e‑bike leasing that Hubdrive does not include in the standard? Just build a small mini app inside the Power Platform
• Example events: A small app for summer party registration? Created with a few clicks

All data lands in the same Dataverse, the shared database of the Power Platform. No interfaces, no duplicate data, full security.

Hubdrive lets you adjust and extend the HR solution on your own with low-code/no-code

• Only Hubdrive HR runs 100% on the Microsoft Power Platform. You can adjust forms, workflows, dashboards and automations with drag and drop and low-code/no-code
• IT staff who already work with customizing on the Microsoft Power Platform or who are certified can also adjust Hubdrive HR
• Details of the Hubdrive solution such as the data model, HR processes and security are available in the free e‑learning documentation from the manufacturer
• The layer architecture ensures that your own adjustments and extensions are safe during updates. This eliminates classic change request queues. Dynamics partners can help right away if needed
• Effort, risk and complexity for the IT department and the operation of the HR solution drop significantly compared to classic HR systems

The end of “change request” queues

• You know the pain as an IT leader. A process changes – for example a new field for “home office equipment” must be added to the onboarding form. With classic competitors of Hubdrive a bureaucratic nightmare begins: create a ticket, wait for a quote from the vendor, approve the budget, then wait months for the next release.
• With Hubdrive you change the field yourself in 5 minutes. The low‑code technology behind it (Microsoft Power Apps) lets you adjust elements with drag & drop.
• You decide who does the customizing: your IT team, an external partner or an IT‑savvy HR employee.
• In every case it’s faster, safer and easier. The layer architecture keeps your adjustments safe during updates.

Hubdrive HR is easier to scale internationally than classic HR systems

• Hubdrive HR Management runs on the Microsoft Power Platform, so Microsoft Dynamics partners can implement and adjust it with ease. Partners use their existing Microsoft expertise with no special technology training, which enables low‑cost and fast go‑lives
• The global Microsoft Dynamics Partner Network with more than 17 million employees offers strong availability of skilled professionals in every country and every industry
• These experts know Power Apps, Power Automate, low‑code, Dataverse and Copilot Studio. They handle local HR requirements and legal rules with confidence. Classic HR systems need expensive specialist knowledge, but everything stays within the familiar Microsoft environment with Hubdrive HR

Independence from external service providers

Most HR systems create heavy dependence on the vendor or its implementation partners for adjustments. Even tiny changes require an expensive external developer. This drives up the total cost of ownership over time.

• Hubdrive democratizes adjustments. The solution is based on the Microsoft Power Platform standard, so customers can make and manage changes themselves in an update-safe way. Helpful tips and checklists are available in the free Hubdrive Learning Center
• Use internal resources. Many IT departments already have experience with the Microsoft Power Platform. You don’t need costly specialists for proprietary niche languages
• Protect your budgets. Money previously spent on customization consulting can now go into strategic HR initiatives like employer branding

Using AI faster and more securely

With Hubdrive HR, AI is faster and more secure out of the box (Copilot, AI Builder) compared to classic HR systems.

• Microsoft Copilot and AI Builder are native parts of the Microsoft Power Platform.
• You can build chatbots, automatic document processing and prediction models right away with no extra complexity, infrastructure or new security concepts.
• The security layer of the Power Platform is always in place.
• Classic HR systems offer only proprietary AI snippets or external AI integrations with clear drawbacks.

Evaluating AI safely with Hubdrive HR

• Employees in all departments enjoy experimenting with AI – they test different tools, create summaries or explore automations. The problem: HR systems contain extremely sensitive data. Generative AI also uses this data without you noticing. That leads to major data protection violations.
• Hubdrive HR works differently. Every AI request – whether through the browser, Teams, SharePoint, Claude or ChatGPT – must always pass through the security layer of the Microsoft Power Platform first. Only data that the experimenting employee is allowed to access is passed through.
• The result: Your employees explore AI features with ease and test automations without data protection risks. In classic HR systems, evaluating AI options is a data protection adventure. With Hubdrive HR it’s safe innovation: only the right people see the right data.

A company-wide security layer

• Hubdrive HR is a managed ISV solution on the Microsoft Power Platform. It uses only the security layer you already have – Entra ID
• Permission control, data storage and compliance run only through these known Microsoft mechanisms in your cloud environment with no noisy neighbor risks
• Hubdrive HR creates a secure, standardized and easy-to-maintain HR architecture for IT departments through its deep integration in the Microsoft ecosystem
• Your team doesn’t need extra certifications for deployment and maintenance because no additional technologies are required
• Classic HR systems deliver separate security infrastructure. Hubdrive helps you avoid this extra effort

You can continue using your existing Microsoft skills and tools

Companies with a Microsoft strategy gain clear advantages with Hubdrive HR over classic HR systems. Hubdrive HR runs 100% on the Microsoft Power Platform. You can continue using your existing Microsoft skills and tools:

• Power Automate for company-wide process automation
• The Microsoft Customizing Engine for drag & drop adjustments
• Power BI for reporting, interactive dashboards and self‑service analytics
• Development of individual business Power Apps
• Workflows, approvals and end‑to‑end automation
• Dataverse as the central data model with tables, relationships and security
• Copilot Studio for chatbots and agents

No new specialist skills for an isolated HR island system based on unknown technology are needed. Your team continues working in the familiar Microsoft environment.

Young IT professionals especially want to work with modern Microsoft technologies and earn certifications instead of investing time in legacy systems.

Schedule a personal meeting

Interested in learning how your HR department can benefit from Microsoft & Hubdrive HR? Book a personal consultation with us to explore your options.