The advantages of Hubdrive
for the IT department

Hubdrive positioning from a technical perspective

• Hubdrive HR for Dynamics is the complete solution for HR management based on the Microsoft Dynamics 365 Power Platform. The entire employee lifecycle is supported, from recruiting to employee administration and employee development.
• Hubdrive HR can be deployed on all four Microsoft platforms – Microsoft 365, Power Platform, Business Central and Finance & Operations. Technically, Hubdrive HR is a native solution built on the Microsoft Power Platform.
• In the backend, Hubdrive HR merges with the Microsoft Business Apps for Sales, Marketing, Service and more, and also with BC and F&O when available. The IT department does not need to learn additional technologies from another vendor during implementation. Building an additional platform, as required with a classic HR system, is no longer needed.
• In the frontend, Hubdrive HR is embedded by Microsoft directly into Microsoft 365 Teams, Outlook, Copilot, OneDrive, SharePoint and more. Employees use Hubdrive HR in their familiar Microsoft apps and IT does not need to deploy or maintain extra apps from another vendor.

Hubdrive HR ist die einzige HR-Lösung am Markt, die zu 100 % mit Dynamics 365 Human Ressources verschmilzt.

Hubdrive HR erweitert Dynamics 365 Human Ressources um professionelles HR-Management – von Recruiting über die Personalverwaltung oder Zeitwirtschaft bis hin zu Talent Management und HR Self-Services. Hubdrive HR basiert zu 100% auf der Microsoft Power Platform und ist die einzige HR-Lösung am Markt die dadurch vollständig mit Dynamics 365 Human Ressources verschmilzt – ohne IT-Inseln und ohne Schnittstellen-Komplexität.

Benutzer arbeiten in ihrer vertrauten Dynamics-Benutzeroberfläche was für größere Akzeptanz und geringeren Schulungsbedarf sorgt.

Für Unternehmen mit Dynamics 365 Human Ressources ist Hubdrive HR die strategisch beste Wahl: Sie digitalisieren ihr Personalwesen auf der gleichen Microsoft-Plattform, die bereits für Finance, Sales und Operations im Einsatz ist – mit Single Sign-On via Entra ID, einheitlichem Sicherheitskonzept und zentraler Benutzerverwaltung über das Admin-Center aber ohne Installation oder Betrieb von Drittanbieter-Apps.

Ergebnis: Eine Plattform, eine Datenbasis, maximale Sicherheit und Effizienz.

Advantages for the IT department at a glance

The value of Hubdrive HR for the IT department comes from the mix of technical standardization and integration capability.

• Hubdrive is built 100% on the Microsoft Power Platform and is fully integrated into the Microsoft cloud environment. This removes the need for extra HR subsystems or middleware solutions. You get a simplified system landscape and benefit from a unified platform structure.
• Customizing and automation in Hubdrive HR work the same way as in all other Power Platform apps like Sales, Marketing or Service through the Microsoft Customizing Engine and Power Automate. IT staff don’t need to learn extra technology for adjustments.
• Customers in IT can keep using all existing Microsoft skills and tools instead of building new specialist know-how for an isolated HR silo system. The implementation of Hubdrive is up to 62% faster and more cost efficient.
• In Hubdrive HR all employees work not only in the browser but also in familiar Microsoft 365 apps like Teams, Outlook, Copilot, OneDrive, SharePoint and more. Customers with Microsoft technology already have the needed Microsoft apps installed and configured.
• You have offices in other countries? The international Microsoft Partner Network enables global support, regional adjustments and fast scaling across borders.
• Hubdrive creates a secure, standardized and easy-to-maintain HR architecture for IT departments through its close integration with the Microsoft ecosystem while keeping high flexibility and global support.

Microsoft Power Platform is the strategic future of Microsoft

• His clear message to customers and partners: “Build your own solutions on the Microsoft Power Platform!”
• Reason: The Power Platform is Microsoft’s platform of the future. Business solutions like Hubdrive HR or the Microsoft Dynamics Business Solutions that run on it give customers maximum investment security, strong innovation, the lowest TCO and high flexibility.
• In short: As the only complete HR solution on the forward‑looking Microsoft Power Platform, Hubdrive HR is the most future‑proof investment for customers with a Microsoft strategy.

Strategische Ausnutzung des anstehenden KI-Potentials

• Mit Hubdrive HR nutzt Ihr Unternehmen das potential der Microsoft-KI auch für HR-Aufgaben. Sie können sofort starten. Die Aktivierung und Konfiguration des Microsoft Copiloten dauert wenige Stunden.
• Die Sicherheit ist durch die Microsoft Plattform gewährleistet. Die KI kann freigegebene Daten sofort für intelligente Antworten und starke Automatisierungen nutzen.
• Über ein vorhandene Microsoft Standard-Schnittstelle können auch weitere KIs in wenigen Stunden aber trotzdem sicher eingebunden werden.
• Mit der Entscheidung für Hubdrive ist die zukünftige strategische Ausnutzung des vorhandenen und des kommenden KI-Potentials sichergestellt. Das ist wichtig um Ihr Unternehmen erfolgreich durch die agile kommende Zeit zu führen.

Technical value of Hubdrive through standardization and integration

Hubdrive HR runs 100% on the Microsoft Power Platform. This gives IT departments deep integration in the Microsoft ecosystem and a secure, standardized and easy-to-maintain HR architecture with high flexibility and global support.

Microsoft lifecycle management makes operation, maintenance and updates much easier. IT benefits from reduced administrative work.

• Central user management through Azure Active Directory and Entra ID for single sign-on
• Unified security and permission structures across all departments
• Reduced interface maintenance because all systems run on the same Microsoft foundation
• Cloud-based deployment and automated updates through the Microsoft Admin Center
• Lifecycle management supported by certified partners
• Seamless integration with existing Dynamics modules or Microsoft ERP systems (Business Central, Finance, Supply Chain etc.) through proven interfaces
• Central data storage in the Dataverse data platform
• Workflow or visualization adjustments without major coding thanks to the Power Platform
• Unified data architecture for reporting, monitoring and IT security
• Reduced shadow IT thanks to central cloud management and governance

The shared Microsoft foundation also lowers license and integration costs compared to heterogeneous system landscapes.

Hubdrive HR delivers a unified data architecture instead of Excel and shadow IT

• Hubdrive on the Microsoft Power Platform uses Microsoft Dataverse as the central database – a single source of truth across HR, Sales, Finance, Service and more
• Classic HR systems create IT islands, uncontrolled Excel files and shadow IT
• Hubdrive HR lowers the complexity in your department in a big way
• Many advantages, like company-wide reporting with connected data, are only possible with a central database

The implementation of Hubdrive HR is 62% faster

The implementation of Hubdrive HR is up to 62% faster and much easier than with classic HR systems – mainly for two reasons.

• Reason for IT: Hubdrive HR runs fully on the Microsoft Power Platform, needs only small extensions to your existing infrastructure and uses the Microsoft 365 apps already in place like Teams, Outlook, OneDrive and Copilot with no extra installation or rollout effort.
• Reason for HR: Hubdrive skips initial process analyses on purpose. Key users learn the Hubdrive HR standard at the very start of the implementation. They define a few precise adjustments and then roll out the solution close to the standard – Excel sheets and former HR silo solutions become unnecessary fast.

With Hubdrive HR you save up to 72% in project and consulting costs

Hubdrive HR gives your IT department 72% lower project and consulting costs compared to classic HR systems. But how is that possible?

• Hubdrive HR runs 100% on the Microsoft Power Platform, which reduces IT project and consulting costs.
• IT staff do not need additional certifications for deployment and maintenance because they don’t need to learn extra technologies.
• Adjustments are very easy to complete. Extensions can also be built by you as low-code/no-code apps at low cost.
• If you want to use external resources, you can access certified experts from more than 500,000 Microsoft partners worldwide who can support you right away with no Hubdrive HR training.
• This large supply creates competition and fair prices.

Low effort for the technical implementation for IT

• Companies with a Microsoft strategy need only small extensions to their existing infrastructure for the technical implementation of Hubdrive HR
• Deployment requires only an import of the Hubdrive HR solution and a simple basic configuration
• Your IT team doesn’t need extra certifications for implementation, adjustments, automations or maintenance because no additional technologies are required
• Your team can start right away with Power Automate to build automations, use the Microsoft Customizing Engine for adjustments or create reports with Power BI
• Classic HR systems outside the Microsoft environment require much more additional infrastructure. Costs, complexity and implementation times increase significantly

Minimal effort for IT during the rollout

• With Hubdrive HR, employees, managers and HR complete their HR tasks not only in the web browser but also directly in the familiar Microsoft 365 apps Teams, Outlook, Copilot, OneDrive, SharePoint and more. Customers with Microsoft technology already have the needed Microsoft apps installed and configured.
• Hubdrive HR works without the installation and rollout of proprietary third‑party apps. Most companies already have the needed infrastructure like Microsoft 365 and Entra ID.
• The close cooperation between Hubdrive and Microsoft ensures maximum comfort for employees. Training effort is low. Employees feel confident in the familiar Microsoft look and feel.

1000 prebuilt interfaces for your third‑party systems

Integrating third‑party systems is often a major challenge for companies – technically complex and financially risky. In the Microsoft ecosystem this effort is much lower. Microsoft provides SMBs with a large library of more than 1,000 proven, prebuilt interfaces to a wide range of third‑party software solutions.

• ERP systems like SAP, DATEV and Abas plus common office, reporting and industry solutions are connected fast and with little effort
• Companies use proven standard interfaces instead of expensive custom integration projects
• The interfaces are tested and used worldwide so technical risks and error sources stay low
• Companies can test the interfaces in advance to gain confidence in function and reliability
• The cost of a standard interface is far lower than maintaining a custom‑built interface

Use these advantages and reduce your standalone IT islands in the company

Experienced Customer Success Manager included in every subscription

• Only Hubdrive HR gives the HR lead and the IT lead a personal contact at the manufacturer – included in the subscription at no extra cost
• Your Customer Success Manager guides the implementation, supports you with best practices and helps you with ongoing optimization
• This reduces project risks and delivers a faster ROI than classic HR systems that only offer reactive support

You can continue using your existing Microsoft skills and tools

Companies with a Microsoft strategy gain clear advantages with Hubdrive HR over classic HR systems. Hubdrive HR runs 100% on the Microsoft Power Platform. You can continue using your existing Microsoft skills and tools:

• Power Automate for company-wide process automation
• The Microsoft Customizing Engine for drag & drop adjustments
• Power BI for reporting, interactive dashboards and self‑service analytics
• Development of individual business Power Apps
• Workflows, approvals and end‑to‑end automation
• Dataverse as the central data model with tables, relationships and security
• Copilot Studio for chatbots and agents

No new specialist skills for an isolated HR island system based on unknown technology are needed. Your team continues working in the familiar Microsoft environment.

Young IT professionals especially want to work with modern Microsoft technologies and earn certifications instead of investing time in legacy systems.

Automation 42% higher than with classic HR systems

With Hubdrive you reach up to 42% higher automation with less complexity compared to classic HR systems outside the Microsoft ecosystem. How does that work?

• You already use Microsoft – for example Windows on your devices, Microsoft 365, SharePoint, Teams and maybe the Power Platform or even one of the Microsoft ERP systems.
• You use the familiar Microsoft tools Intune, ODT and Power Automate for automation.
• What changes when you add Hubdrive HR? You add one more business app next to your Microsoft Dynamics apps. Your existing automation tools continue to run without change – no new vendor, no extra training and no extra maintenance for the added automation.
• What changes when you add a classic HR system? You must build a complete extra HR platform and learn, configure and maintain a completely separate automation.
  

With Hubdrive you keep using your company-wide automation and avoid an extra IT island for automation.

Familiar Microsoft Customizing Engine for the HR solution

• Customizing in Hubdrive HR works the same as in all other Power Platform apps like Sales, Marketing or Service – through the Microsoft Customizing Engine, Power Apps and Power Automate
• IT staff don’t need to learn an extra technology for adjustments. They use all existing Microsoft skills and tools instead of building new specialist knowledge for an isolated HR island system
• Implementation and operation of the HR solution are faster, simpler and more cost effective with Hubdrive from day one

Overview of possible adjustments done by the customer

Business departments, IT or IT‑savvy HR staff can use the Microsoft Power Platform and Hubdrive HR to make the following adjustments on their own.

Adjustment of forms and fields: 

Customers can change the layout of forms, for example the arrangement of fields. They can add, remove or modify fields in input forms to align them with business needs.

Change workflows and approval processes: 

Teams can adjust and automate recurring processes and approval steps with drag and drop to increase efficiency and transparency.

Adjust lists and data views: 

Business departments can configure lists and design views so they show exactly the information that matters to them.

Create departments and organizational structures: 

Customers can create departments in the system and map the organizational structure, which simplifies administration.

Create and adjust dashboards: 

The HR department can adjust Hubdrive dashboards or create their own dashboards tailored to their specific needs.

24/7 support, maintenance and investment security in all time zones through the Microsoft Partner Network

• The large partner network makes reliable support, adjustments and maintenance of business solutions built on the Microsoft Power Platform possible in every time zone around the world
• Customers receive ongoing improvements, regular training and fast service, which increases satisfaction and reduces risks during change projects
• Comprehensive service level agreements can be offered.

Stronger stability for updates through the layer architecture

• Hubdrive HR delivers much stronger update stability through the layer architecture of the Microsoft Power Platform than classic HR systems. Your own adjustments are fully isolated from the Hubdrive HR core (Power Platform standard)
• Adjustments from Microsoft, Hubdrive and your own customizations sit in separate layers that build on each other
• When you delete a field in Hubdrive HR the system only hides it in your layer
• New fields or workflows in your layer have no negative impact on the Hubdrive layer below
• Hubdrive cannot overwrite your adjustments because you manage them one layer above
• Microsoft and Hubdrive updates do not put your customizations at risk while classic systems often require extensive regression tests and adjustments after updates

Hubdrive HR extends itself with drag & drop

No standard software covers 100% of individual needs. Companies usually buy expensive add‑on tools (island solutions) to fill the gaps in their standard business software. The result is data islands, many extra vendors and interface headaches.

With Hubdrive, customers build the missing 5–10% on their own – on the same data layer in the platform and with drag & drop. On their own or with a partner if they want.

• Example fleet management: A customer needs a specific feature for e‑bike leasing that Hubdrive does not include in the standard? Just build a small mini app inside the Power Platform
• Example events: A small app for summer party registration? Created with a few clicks

All data lands in the same Dataverse, the shared database of the Power Platform. No interfaces, no duplicate data, full security.

Hubdrive lets you adjust and extend the HR solution on your own with low-code/no-code

• Only Hubdrive HR runs 100% on the Microsoft Power Platform. You can adjust forms, workflows, dashboards and automations with drag and drop and low-code/no-code
• IT staff who already work with customizing on the Microsoft Power Platform or who are certified can also adjust Hubdrive HR
• Details of the Hubdrive solution such as the data model, HR processes and security are available in the free e‑learning documentation from the manufacturer
• The layer architecture ensures that your own adjustments and extensions are safe during updates. This eliminates classic change request queues. Dynamics partners can help right away if needed
• Effort, risk and complexity for the IT department and the operation of the HR solution drop significantly compared to classic HR systems

The end of “change request” queues

• You know the pain as an IT leader. A process changes – for example a new field for “home office equipment” must be added to the onboarding form. With classic competitors of Hubdrive a bureaucratic nightmare begins: create a ticket, wait for a quote from the vendor, approve the budget, then wait months for the next release.
• With Hubdrive you change the field yourself in 5 minutes. The low‑code technology behind it (Microsoft Power Apps) lets you adjust elements with drag & drop.
• You decide who does the customizing: your IT team, an external partner or an IT‑savvy HR employee.
• In every case it’s faster, safer and easier. The layer architecture keeps your adjustments safe during updates.

Hubdrive HR is easier to scale internationally than classic HR systems

• Hubdrive HR Management runs on the Microsoft Power Platform, so Microsoft Dynamics partners can implement and adjust it with ease. Partners use their existing Microsoft expertise with no special technology training, which enables low‑cost and fast go‑lives
• The global Microsoft Dynamics Partner Network with more than 17 million employees offers strong availability of skilled professionals in every country and every industry
• These experts know Power Apps, Power Automate, low‑code, Dataverse and Copilot Studio. They handle local HR requirements and legal rules with confidence. Classic HR systems need expensive specialist knowledge, but everything stays within the familiar Microsoft environment with Hubdrive HR

Independence from external service providers

Most HR systems create heavy dependence on the vendor or its implementation partners for adjustments. Even tiny changes require an expensive external developer. This drives up the total cost of ownership over time.

• Hubdrive democratizes adjustments. The solution is based on the Microsoft Power Platform standard, so customers can make and manage changes themselves in an update-safe way. Helpful tips and checklists are available in the free Hubdrive Learning Center
• Use internal resources. Many IT departments already have experience with the Microsoft Power Platform. You don’t need costly specialists for proprietary niche languages
• Protect your budgets. Money previously spent on customization consulting can now go into strategic HR initiatives like employer branding

Using AI faster and more securely

With Hubdrive HR, AI is faster and more secure out of the box (Copilot, AI Builder) compared to classic HR systems.

• Microsoft Copilot and AI Builder are native parts of the Microsoft Power Platform.
• You can build chatbots, automatic document processing and prediction models right away with no extra complexity, infrastructure or new security concepts.
• The security layer of the Power Platform is always in place.
• Classic HR systems offer only proprietary AI snippets or external AI integrations with clear drawbacks.

Evaluating AI safely with Hubdrive HR

• Employees in all departments enjoy experimenting with AI – they test different tools, create summaries or explore automations. The problem: HR systems contain extremely sensitive data. Generative AI also uses this data without you noticing. That leads to major data protection violations.
• Hubdrive HR works differently. Every AI request – whether through the browser, Teams, SharePoint, Claude or ChatGPT – must always pass through the security layer of the Microsoft Power Platform first. Only data that the experimenting employee is allowed to access is passed through.
• The result: Your employees explore AI features with ease and test automations without data protection risks. In classic HR systems, evaluating AI options is a data protection adventure. With Hubdrive HR it’s safe innovation: only the right people see the right data.

A company-wide security layer

• Hubdrive HR is a managed ISV solution on the Microsoft Power Platform. It uses only the security layer you already have – Entra ID
• Permission control, data storage and compliance run only through these known Microsoft mechanisms in your cloud environment with no noisy neighbor risks
• Hubdrive HR creates a secure, standardized and easy-to-maintain HR architecture for IT departments through its deep integration in the Microsoft ecosystem
• Your team doesn’t need extra certifications for deployment and maintenance because no additional technologies are required
• Classic HR systems deliver separate security infrastructure. Hubdrive helps you avoid this extra effort

You can continue using your existing Microsoft skills and tools

Companies with a Microsoft strategy gain clear advantages with Hubdrive HR over classic HR systems. Hubdrive HR runs 100% on the Microsoft Power Platform. You can continue using your existing Microsoft skills and tools:

• Power Automate for company-wide process automation
• The Microsoft Customizing Engine for drag & drop adjustments
• Power BI for reporting, interactive dashboards and self‑service analytics
• Development of individual business Power Apps
• Workflows, approvals and end‑to‑end automation
• Dataverse as the central data model with tables, relationships and security
• Copilot Studio for chatbots and agents

No new specialist skills for an isolated HR island system based on unknown technology are needed. Your team continues working in the familiar Microsoft environment.

Young IT professionals especially want to work with modern Microsoft technologies and earn certifications instead of investing time in legacy systems.

Schedule a personal meeting

Interested in learning how your HR department can benefit from Microsoft & Hubdrive HR? Book a personal consultation with us to explore your options.