Solving current challenges in your HR department with Hubdrive HR

Hubdrive positioning as a complete HR management solution for customers with a Microsoft strategy

• Hubdrive HR is the complete solution for HR management based on the Microsoft Business Platform. The entire employee lifecycle is supported – from recruiting and employee administration to employee development.
• The modular design of the solution makes it scalable, ranging from extending an existing HR system to serving as a full Human Capital Management solution.
• Hubdrive HR stands apart from other HR systems thanks to its deep integration within the Microsoft ecosystem, delivering significant advantages for HR departments as they digitalize their HR processes.
• Hubdrive HR is the only HR solution on the market where HR teams, managers and employees complete HR tasks not only in the browser but also directly in familiar Microsoft 365 apps like Teams, Outlook, OneDrive, Microsoft Copilot or Microsoft To Do.
• Hubdrive HR is built on the Microsoft Business Platform. Since most organizations already use Microsoft 365, Teams, Outlook, or SharePoint, no new IT infrastructure or lengthy system‑integration projects are required – resulting in minimal change‑management effort.

The search for the right HR software – from administrator to strategist

• HR departments face enormous pressure today. They must attract talent, drive change, improve processes, use AI and reduce overall stress levels. At the same time, many teams still work with traditional HR systems, Excel spreadsheets and solutions that slow everything down.
• Do you want to change that? Are you now looking for HR software that makes your daily work easier, reduces your workload and improves collaboration with managers and employees?
• The market is huge and many providers promise a lot. Finding the right HR solution is a major challenge. Where do the differences really lie and which HR solution is the best fit for your company?
• We guide you through the key challenges and show with real examples how Hubdrive helps you address them.
• At the end of each challenge, you’ll find practical examples from everyday HR work that show how Hubdrive HR differs from traditional HR systems.
• We show the differences – you decide what works best for you.
  

Mastering current challenges

• Reduce stress levels in the HR Department
  by eliminating major time drains!
• When change outpaces adaptability
  simply and once and for all with the Microsoft Business Platform!
• Ongoing gaps in digital processes
  close them easily and once and for all with the Microsoft Business Platform!
• Turn inefficient use of AI
  into real value with integrated AI!
• When HR falls behind technological possibilities
  catch up with best‑practice implementation!
• Attract and retain talent
  with innovative, familiar software that employees value and trust!
• Address constantly changing requirements
  with fully integrated skills management!                               

Reduce stress levels in the HR department by eliminating major time drains!

• With Hubdrive and Microsoft, stress in the HR department is significantly reduced.
• Hubdrive enables company‑wide automation, not just within the HR department. In addition, automations can be adjusted flexibly and independently.
• Overall, the level of automation increases by approximately 42% compared to traditional HR systems.
• As a result, you save a substantial amount of time and your processes become more reliable and secure

When change outpaces adaptability master it with a more flexible HR solution in the Microsoft ecosystem!

• With Hubdrive, you can adapt processes, dashboards, views, forms and the organizational structure yourself – quickly and intuitively using drag‑and‑drop.
• Hubdrive’s high degree of flexibility ensures that your HR department doesn’t just react to change, but actively sets the pace.
• This allows you to implement regulatory changes, reorganizations or new locations in a very short time – while remaining fully operational at all times.
• With Hubdrive, HR becomes a true driver of change.

Close ongoing gaps in digital processes simply and once and for all with the Microsoft Business Platform!

• After digital transformation, you no longer work with disconnected IT islands. Instead, you rely on a shared business platform for your entire organization..
• Within this platform, all HR data is consolidated – in real time – across the HR department, across all business units and extending to external partners.
• Take this step together with Hubdrive and Microsoft and future‑proof your HR landscape.
• Integrated ways of working are engaging for employees. You are perceived as an innovative employer – one your teams are proud of.

Turn inefficient use of AI into real value with integrated AI!

• With Hubdrive, employees can test AI completely risk‑free. The AI only accesses data that each employee is already authorized to see – no more and no less. This allows you to unlock the full value of AI without putting data protection at risk.
• With traditional HR systems, complex permission and security concepts often have to be rebuilt manually and at great effort. With Hubdrive, AI leverages the established Microsoft security mechanisms from Windows, Microsoft 365 and the Power Platform – including centralized identity management and consistent role‑ and permission models.
• In addition, Hubdrive provides proven best‑practice scenarios and preconfigured HR processes, enabling you to use AI features productively in everyday HR work right away – without lengthy project phases or trial‑and‑error experimentation.

When HR falls behind technological possibilities catch up with best‑practice implementation!

• Implementing Hubdrive HR is up to 62% faster and simpler than with traditional HR systems, because employees, managers and HR teams handle their tasks directly within familiar Microsoft 365 apps such as Teams, Outlook, OneDrive and Microsoft Copilot – without requiring additional third‑party applications.
• With Hubdrive, proven Best‑Practice workflows are already built into the solution and HR teams can adapt and configure the system themselves using intuitive drag‑and‑drop tools.
• Traditional HR systems, by contrast, require separate infrastructure, additional training and often lead to months‑long integration projects.

Attract and retain talent with innovative, familiar software that employees value and trust!

• Hubdrive may be one of the most innovative HR solutions available today. It is the only solution that allows both managers and employees to complete their HR tasks not just in a browser, but natively within familiar Microsoft 365 apps such as Teams, Outlook, OneDrive, Microsoft Copilot and Microsoft To Do – making a clear contribution to employee satisfaction.
• Your employees work within a fully integrated Microsoft environment: data is entered once, automations run end‑to‑end and system silos and disconnected solutions are eliminated. This leads to noticeable relief in day‑to‑day work, higher satisfaction, stronger retention and a genuine sense of pride in working for an innovative organization.
• IT benefits as well: by relying on familiar Microsoft technology instead of additional specialized systems, organizations avoid unnecessary infrastructure and significantly reduce operational overhead.

Address constantly changing requirements with fully integrated skills management!

• Artificial intelligence, automation and new business models are transforming roles faster than traditional training programs can keep up.
• Hubdrive supports HR in managing this dynamic by embedding skills management directly into the Microsoft ecosystem and structuring it across the entire employee lifecycle.
• The solution combines deep Microsoft integration, a complete skills lifecycle, proven HR best practices and a clear connection between strategy and day‑to‑day HR operations.
• Skill gaps become visible and can be systematically closed through training and development.

Hubdrive and Microsoft simplify automation and reduce stress in HR

• Automation significantly reduces stress in HR. When routine tasks are fully automated – across HR, business units and employees – your team no longer has to manage manual workflows and gains valuable time to focus on higher‑value work.
• Most HR systems today offer automation but only within the HR solution itself. Hubdrive HR goes a step further. 
• With Hubdrive, HR teams can create and adjust automations themselves using familiar Microsoft drag-&-drop interfaces. Existing workflows can be modified in minutes – far faster and more flexibly than with traditional HR systems.
• Prefer not to manage automations within HR? Hubdrive offers another clear advantage: internal IT teams can use the Microsoft automation tools they already know. Unlike traditional HR systems, no new or proprietary automation tools are required.
• When your organization changes, Hubdrive HR adapts just as quickly. Processes are updated within minutes – ensuring change never outpaces adaptability.

Hubdrive and Microsoft make company‑wide automation easier – unlocking even greater time savings.

• The greatest potential lies in automation that goes beyond internal HR processes and extends to collaboration with business units and employees. With traditional HR solutions, HR teams typically use the vendor‑provided HR automation tools, while IT continues to rely on familiar Microsoft automation tools. This results in two separate automation environments moving forward. In the animation, this can be seen on the left under “Vendor layer.”
• With Hubdrive HR, the situation is fundamentally different: all workflows are consistently orchestrated using established Microsoft automation tools. This means you can continue using your existing, company‑wide Microsoft automations – now extended to all HR processes.
• Existing automations for Windows operating systems, Microsoft 365, Microsoft‑based ERP solutions and custom applications built on the Microsoft Business Platform can be seamlessly integrated and selectively expanded.
• If, instead, you choose a traditional, non‑Microsoft‑based HR system, these integrated capabilities are either not available at all or only to a very limited extent – and usually require significant additional effort.

Examples of end‑to‑end automation with Hubdrive & Microsoft

In the Microsoft world, all components connect with each other – including automation. Here are a few daily examples that aren’t possible with traditional HR systems.

• When an employee’s personnel record indicates they will be working in Sales, their entire onboarding process is created automatically. All training sessions for the first weeks at the company are scheduled and appear directly in the employee’s Outlook calendar.
• During recruiting, shared appointments between the candidate, HR and the hiring department are automatically scheduled in Outlook – including room bookings and offer status. Requests related to the hiring process appear natively in Microsoft Teams, where HR and department managers can conveniently exchange key information directly in the chat.
• As part of onboarding, the new employee receives their equipment, including a notebook. Automation detects a visual impairment stored in the personnel record and automatically adjusts the Windows display contrast on the device.
• During device setup, the new employee’s location is identified, the correct printer drivers are installed automatically and the device is assigned to the appropriate floor and location within the building.
• Changes such as department transfers or new job titles are fully synchronized between employee management in your Microsoft directory (Entra ID) and the Hubdrive personnel record – automatically and in real time.

These automations extend the many existing workflows already in place across ERP systems, Microsoft 365 and Office 365 applications and apps built on the Microsoft Business Platform.

Choosing a traditional, non‑Microsoft‑based HR system means these options are simply not available. With Hubdrive HR in the Microsoft ecosystem, you unlock powerful automation capabilities – delivering significantly greater efficiency with far less effort.

Unlock the benefits of digitalization faster with ready‑to‑use best practices

Hubdrive HR delivers immediate value to businesses because proven, field-tested HR best practices with extensive automation are already included in the solution.

• Companies do not need to design HR processes from scratch. All standardized workflows are available out of the box as practical templates and can be adopted as‑is if desired.
• Each process comes with a clearly documented, step‑by‑step approach that makes it easy for employees to get started. Where helpful, linked e‑learning materials support onboarding and adoption.
• If specific requirements exist, the best‑practice workflows and automations can be independently adapted to match individual ways of working.
• Hubdrive best practices are continuously refined based on feedback from hundreds of customers – providing clear guidance, improving efficiency and increasing operational confidence.

With Hubdrive, overall automation is 42% higher than with traditional HR systems

With Hubdrive HR in the Microsoft ecosystem, you unlock convenient, consistently high‑level automation – both within the HR department and beyond.

• Within HR, all routine tasks can be automated using familiar Microsoft tools via drag‑and‑drop. This speed and flexibility allow your team to gain valuable time, reduce stress and adapt HR processes to changing requirements within minutes.
• Across the organization, Hubdrive enables automation not only in HR but across all relevant business processes. Thanks to the seamless integration of company‑wide Microsoft automation tools, processes are automated end to end – without creating isolated automation silos through additional HR systems – resulting in even greater time savings across the business.

As a result, the overall level of automation with Hubdrive is 42% higher than with traditional HR systems. You achieve a greater degree of automation with significantly less complexity compared to conventional solutions outside the Microsoft ecosystem.

With Hubdrive HR, you save valuable time through a higher level of automation. This is our contribution to reducing stress in your HR department.

The ease of customization with Hubdrive puts HR back in the driver's seat

• Organizations are changing faster than ever. Changes in structures, roles, locations and legal requirements are now part of everyday business.
• In traditional HR systems, processes are rigidly configured. Any organizational or regulatory change results in time‑consuming adjustment projects that require support from developers or even external service providers.
• Hubdrive HR works differently. With Hubdrive, HR teams or IT staff can adjust processes, dashboards, views, forms and the organizational structure themselves in minutes using drag & drop. This frees HR from IT dependencies, change request backlogs and reliance on external providers.
• With Hubdrive, HR becomes a true driver of change. Necessary changes are implemented and adopted across the organization much faster than traditional HR solutions.
• As a result, Hubdrive gives you valuable time for effective change management – allowing you to better support your employees more effectively through ongoing transformation.

The end of “change request” backlogs

• HR leaders and IT leaders know the pain: a process changes – for example, a new field for “home‑office equipment” needs to be added to the onboarding form.
• With traditional HR systems and competitors, this often triggers a bureaucratic nightmare: opening a ticket, waiting for a quote from the vendor, approving the budget and then waiting weeks for the change to be delivered in the next release.
• With Hubdrive, you add the field yourself in just five minutes. Built on the innovative Microsoft Business Platform, Hubdrive enables customers to make adjustments easily on their own using intuitive drag‑and‑drop tools.
• No coding is required. What once demanded programming skills is now as simple as creating a PowerPoint slide. Details for IT
• The value: your HR software adapts to your speed – not the other way around. You can respond to market changes in real time.

Five concrete examples of how Hubdrive helps you implement change faster and more independently

• Adding a new approval level to the leave process
  Executive management wants certain roles to have vacation requests approved not only by the direct manager but also by the department head. With Hubdrive, an HR team member can extend the existing workflow by an additional approval step using drag‑and‑drop – no development project, no waiting for internal IT and no external service providers required.
• Introducing a new location structure 
  Your company opens a new location and reorganizes teams. In Hubdrive HR, you can update the organizational structure directly in the interface: create new locations and departments, assign employees via drag‑and‑drop and update reporting lines. Changes are immediately reflected in all relevant processes and reports.
• Adapting a form to new legal requirements
  A new regulation requires additional fields in the onboarding form, such as consent or specific declarations. An HR team member adds new fields, adjusts required inputs and includes tooltips. Everything happens in the familiar Microsoft interface, without code and in less than one hour. Updates are instantly available in self-services and workflows.
• Creating a new management dashboard
  Executive leadership wants existing dashboards for turnover, open positions and sick leave extended to include insights for a new branch location. In Hubdrive HR, your HR or IT team updates dashboards independently, adjusts tiles and charts via drag‑and‑drop and makes them available to a specific management group – without a separate BI project or external support.
• Pilot project for AI-powered talent development
  HR wants to test AI-based development recommendations for a specific group, such as high potentials. In Hubdrive HR, a dedicated view is created for this group. Skill and career path fields are adjusted and an AI-based recommendation element is added to the form. HR and IT refine the setup iteratively without changing the core system.
  

The old world of IT islands

• IT environments in many organizations are still highly fragmented. Across business units, numerous applications from different vendors are used, with little integration and limited ability to communicate across the organization. As a result, collaboration with HR often relies on isolated solutions, countless Excel files, paper‑based processes, and outdated software.
• In reality, workflows do not stop at these system boundaries. Project managers look for the right skills for their projects, but have no direct access to employees’ skills stored in HR records. Vacation requests take weeks because approvals never reach the applications managers use every day – such as Microsoft Teams and Microsoft Outlook. Commission data from sales is required for employee evaluations in talent management, but is not seamlessly available there.
• In these siloed IT environments, further processing of information often requires re‑entering data into yet another system. In addition, all of these isolated solutions must be maintained, secured and updated individually.

Accept inefficiency or take on unrealistic integration projects

• As a “permanent workaround”, information is maintained multiple times and passed on in Excel or even on paper. This is inefficient and frustrating for employees.
• The typical response to this dilemma has been integration projects, where IT tries to connect the many isolated solutions by building interfaces through complex custom development.
• In practice, however, integration projects are expensive, complex, time consuming and risky. In many cases, the interfaces cost more than the applications themselves because they must be developed or reworked individually for each customer.
• When something breaks, no one feels responsible, as everything comes from different vendors. Until now, you have essentially only had two options: continue working inefficiently or start expensive integration projects.

Only with Hubdrive HR can you share data across departments immediately without integration projects

• With Hubdrive HR, you can immediately exchange data across departments without complex technical integration projects to connect isolated systems.
• Traditional HR systems create additional IT silos with separated data storage, complex interfaces, duplicate data entry and a proliferation of Excel files.
• Hubdrive HR, on the other hand, is fully built on the Microsoft Business Platform, just like Dynamics 365 Sales, Finance, Customer Service and Project Operations. As a result, HR data flows automatically across departments.
• You can start using Hubdrive immediately after installation and exchange data across the entire organization with full integration while activating automations. Existing departmental boundaries disappear.
• In addition, the number of Excel files is significantly reduced, allowing HR to save up to 90% of the time previously spent managing isolated file structures. Hubdrive HR creates a single source of truth. Duplicate data entry is eliminated.

Don’t create another IT island for HR

Has your organization already committed to a business platform? Then you should carefully consider whether an isolated HR solution makes sense. A standalone HR system creates the same problems as any other IT silo: disconnected processes, duplicate data maintenance and lack of transparency across departments.

• Effective HR requires access to data from other business units such as skills, projects or sales figures and at the same time needs to feed information back. This is only possible on a shared platform, not within an island.
• IT islands lead to high integration and maintenance costs. Interface projects are expensive, complex and often unstable. For HR, this would be a costly dead end.
• Modern HR processes such as recruiting, talent management and workforce planning depend on seamless, automated workflows across the entire organization. An isolated HR solution prevents exactly that.

When evaluating Hubdrive HR, it is worth consulting your IT department to determine whether your organization has adopted a Microsoft strategy. Clear indicators include the use of Microsoft Windows, Microsoft 365, Office 365 with Outlook and Teams or even one of the Microsoft ERP systems.

Hubdrive HR complete solution on the Microsoft Dynamics 365 Business Platform

• Hubdrive HR is a complete solution for human resources management based on the Microsoft Dynamics 365 Business Platform. It supports the entire employee lifecycle, from recruiting and employee administration to employee development.
• The solution is modular in design and flexibly scalable, ranging from extending an existing HR system to serving as a full Human Capital Management solution.
• Hubdrive HR differs from other HR systems through its deep integration into the Microsoft ecosystem, delivering extensive advantages for HR departments in the digitalization of their HR processes.
  

Integrated ways of working are fun
Example: leave request

• Let’s take a simple leave request as an example. Every employee submits these requests several times a year. They are forwarded directly within the department to the team lead, who reviews and decides on the request.
• HR needs to maintain full visibility of all leave requests, so the process should automatically be reflected in reporting.
• The finance department also requires an overview of remaining leave balances, as these need to be accounted for in year‑end closing.
• In this example, three departments are already involved — the business unit, HR and Finance.
• As you have seen, all of this can be handled within the Microsoft Dynamics 365 Business Platform. This allows your leave management — and all other workflows — to run fully automated across departmental boundaries. No duplicate data entry and no need for paper.
  

Integrated ways of working are fun
Example: travel management

• Louisa McMaster is an HR specialist at Bear Logistics and is responsible for travel management.
• Sales representative Finlay Cregg has been entering travel requests independently since the introduction of Hubdrive HR. The request is sent directly to team lead Charles, who can conveniently approve it in Microsoft Teams or Outlook. What used to take a week now often takes just minutes.
• After approval, Louisa automatically receives all the information needed to book flights, rental cars and hotels. The A1 assignment certificate is requested at the same time and follow‑up questions have become rare.
• Through self‑services, Finlay has access to all travel data at any time, uploads receipts via smartphone and has daily allowances calculated automatically — these are a favorite feature. Expenses flow directly into financial accounting and are now reimbursed weeks earlier, much to the satisfaction of the household.
• Frank, as head of the department, did not have to invest any budget in integration projects. All Hubdrive HR features were fully integrated and available from day one.
  

Microsoft AI innovations are immediately available to Hubdrive customers

• All new AI capabilities from Microsoft are available to you in Hubdrive HR right away. No complex technology is required – everything works simply, securely and conveniently. For example, you can use Microsoft Copilot exactly where you already use it in Microsoft 365 or Dynamics 365.
• The security features of the Microsoft platform remain fully active at all times – Microsoft ensures the highest security standards already during the development of its AI solutions. This means you can start using AI in HR immediately and without concerns.
• With traditional HR systems, by contrast, the use of AI is often expensive, less capable and requires additional, complex security measures.

With Hubdrive HR, HR departments can evaluate AI with confidence

• How could this happen? Quite simply: AI processes all available information to deliver the best possible results. This includes data from poorly secured internal systems and open Office documents such as Excel files, Word documents, PDFs and more.
• With Hubdrive HR, things are different. Every AI request – whether made via browser, Teams, SharePoint, Claude, or ChatGPT – must first pass through the security layer of the Microsoft Power Platform. Only data that the experimenting employee is authorized to access is made available.
• The result: employees can explore AI features playfully and test automations without data‑protection risks. With traditional HR systems, evaluating AI capabilities often feels like a data‑privacy gamble. With Hubdrive HR, it becomes secure innovation – ensuring that only the right people see the right data.

HR self‑service with AI‑based chat

• Hubdrive’s fully automated chat significantly reduces the workload for HR by answering standard employee inquiries around the clock, freeing up time for strategic tasks.
• It is directly integrated into the Microsoft ecosystem, uses up to date HR data based on permissions and therefore delivers consistent and compliant responses. At the same time, it supports upskilling and change by guiding employees to relevant information and training.
• Hubdrive’s fully automated chat is a key lever for addressing the three major challenges faced by many HR departments – high volumes of inquiries, talent shortages and constant pressure to adapt – by automating routine tasks, improving access to information for employees and freeing HR to focus on strategic priorities.

The implementation of Hubdrive HR is up to 62% faster and easier than with traditional HR systems

• Hubdrive HR is built on the Microsoft Business Platform – almost all organizations already use Microsoft 365, Teams, Outlook or SharePoint.
• You don’t need any new IT infrastructure or lengthy system integration projects therefore avoiding change-management challenges.
• With Hubdrive, proven Best Practice workflows are already built into the solution, enabling HR teams to adapt and extend the system themselves using intuitive drag‑and‑drop tools.
• This eliminates the complexity of months‑long development projects involving your IT department or external service providers.
• A dedicated customer success manager provides confidence and supports you with experience from hundreds of implementations at no extra cost.
• All of this makes deploying Hubdrive HR significantly faster and more reliable overall.

Hubdrive HR can be extended with greater flexibility, speed and significantly lower cost

• Hubdrive HR consists of 16 modules – including recruiting, employee administration, workforce management, talent management, learning and performance. You decide which module to start with – for example time tracking, digital personnel records or leave management – and can then expand continuously.
• Additional modules can be activated by your IT team within minutes, as Hubdrive HR is fully based on the Microsoft infrastructure already in place in most organizations.
• Newly enabled features are immediately available to employees in Outlook, Teams, OneDrive or on their smartphone, and to IT in Power Automate and Power BI. The experience gained from implementing the first module can be directly applied to subsequent modules.
• Implementation risk remains low, projects stay small and manageable, budgets are protected and quick wins become possible.
• With traditional HR systems, rollout involves significantly more dependencies and greater complexity.

With Hubdrive HR, implementation requires minimal effort from the IT department

• With Hubdrive HR, employees, managers and HR complete their HR tasks directly in familiar Microsoft 365 apps. Customers using Microsoft technology already have the required Microsoft apps installed and configured. Hubdrive HR does not require the installation of proprietary apps.
• In addition, most companies already have the necessary infrastructure in place, such as Microsoft 365 and Entra ID. As a result, extensive technical setup is largely unnecessary.
• For the technical implementation of Hubdrive HR, only a single step is required: importing the solution into the Microsoft Power Platform. Once approved, all functionality is immediately available to all employees – in Teams, on smartphones, in Outlook and in OneDrive.
• This allows HR and IT teams to focus on desired customizations, create automations with Power Automate and build reports with Power BI.
• Traditional HR systems, by contrast, require separate infrastructure, additional training and often lead to months‑long integration projects.

With Hubdrive HR, every HR leader has a dedicated Customer Success Manager

• With your decision to choose Hubdrive HR, your HR leadership team together with your IT leadership team receives a dedicated point of contact – completely at no additional cost.
• Your Hubdrive Customer Success Manager supports you over the long term in achieving measurable improvements in HR management.
• They provide continuous support, from solving specific challenges to fully realizing the digitalization potential of Hubdrive HR and AI in the HR environment.

Talent moves to innovative companies with modern skills management

Today’s candidates are not just looking for a job – they are looking for development, clarity and direction. This is exactly where Hubdrive HR creates a competitive advantage.

• Top talent wants to understand how they can grow. Companies using Hubdrive HR to define clear skill profiles and career paths can show candidates during interviews: “These are the capabilities you will build here.” This is far more compelling than vague promises.
• Organizations that offer a structured skills lifecycle signal a clear message: We invest in our people. High potentials in particular choose employers based on whether their development is taken seriously.
• Modern HR means a modern company. Hubdrive HR’s integration into the Microsoft ecosystem sends a strong signal to candidates: this organization works digitally, efficiently and with a forward‑looking mindset. This attracts tech‑savvy talent.
• Structured HR processes out of the box mean fast feedback, clear communication and no chaotic workflows for candidates. First impressions matter – in both directions.
• Recognition through individual fit becomes visible when organizations understand skill gaps and can offer targeted opportunities. Candidates feel seen – not as a number, but as individuals with real potential.

With Hubdrive HR, employees complete their HR tasks in familiar Microsoft 365 apps

Hubdrive HR is the only HR solution on the market where HR teams, managers and employees can complete their HR tasks not only in the browser but also directly within familiar Microsoft 365 apps such as Teams, Outlook, OneDrive, Microsoft Copilot or Microsoft To Do.

This means greater convenience for employees, no additional passwords, minimal training effort and therefore more efficient ways of working.

• HR tasks such as leave requests, sick leave notifications or approvals can be handled directly in Microsoft Teams.
• Training sessions for onboarding or development appear in the familiar Outlook calendar. Copilot can answer self service requests – even through voice input.
• Task lists for HR are available in Microsoft To Do, Outlook, Planner or Loop.
• Time tracking can also be completed directly within familiar Microsoft apps.

The close collaboration between Hubdrive and Microsoft provides a high level of comfort, security and stability. Workplace applications such as Excel, Teams and Outlook seamlessly merge with departmental business applications. There are no separate vendors, apps, logins or system transitions.

Higher employee satisfaction through 37% less routine work

• With Hubdrive HR, your employees complete up to 37% less routine work compared to traditional HR systems – creating more time for tasks that truly matter.
• All workflows are consistently managed through established Microsoft automation tools. This means you can continue using your existing, organization‑wide Microsoft automations – now extended more intensively to all HR processes.
• As a result, daily stress levels decrease while perceived productivity, recognition and sense of purpose increase.
• At the same time, more time is available for personal interaction, creative solutions and continuous development – the key drivers of satisfied and engaged employees.

Higher satisfaction in the IT department as well

• Hubdrive is built entirely on the innovative Microsoft Business Platform – allowing IT employees to continue using their existing Microsoft skills, certifications and tools.
• Instead of having to build specialized expertise for often outdated technologies used in traditional HR systems, your IT team continues working within the familiar and modern Microsoft technology environment.
• Especially younger IT professionals value the opportunity to work productively with modern Microsoft technologies and to strengthen their profiles with in‑demand certifications – rather than investing time in legacy HR systems. As a result, Hubdrive HR becomes a forward‑looking project for IT, one that employees can take professional and personal pride in.

Skills management that keeps pace with change

Artificial intelligence, automation and new business models are causing roles to evolve faster than traditional training programs can keep up. Hubdrive provides strong support in addressing these challenges. It stands out in four key areas:

• Unique Microsoft integration for skills management
• Complete skills lifecycle within one system
• Operational HR best practices out of the box
• A clear connection between strategy and day to day HR operations

Hubdrive supports you across the entire employee lifecycle in identifying skill gaps and systematically closing them through training and development.

Unique Microsoft integration for skills management

• With Hubdrive, skills management and employee development take place directly where your teams already work – in Microsoft Teams, Outlook, Copilot or in the browser, without additional HR or learning silos.
• Managers and employees manage goals, training and feedback within familiar interfaces, which significantly increases adoption and reduces change effort.
• All skills and development data is stored in the same data layer as your other business data, such as projects or resource planning.
• This allows you to answer questions such as “Which skills are missing for our planned projects over the next six months?” at the push of a button – without complex integration projects.

Complete skills lifecycle in one system

• Hubdrive supports the entire skills lifecycle end to end – from skill requirements in job profiles through recruiting and onboarding to goal setting, training, certifications, succession planning and project staffing.
• Skills follow employees from the first interaction as candidates through all stages of their development and are continuously maintained in a central digital employee record.
• Skills are not an add-on to a separate learning system, but a core component of all HR processes
• Performance reviews, development plans, training, certifications and project staffing all rely on the same up-to-date skills profile – forming the foundation for well-informed HR decisions.

Operational HR best practices out of the box

• With Hubdrive, you do not start from scratch. Preconfigured skill profiles, development dialogues, training workflows, 360° feedback, training calendars and reports are based on real HR practices and can be used immediately. This allows you to get your skills management up and running quickly instead of spending time designing concepts from the ground up.
• At the same time, the system remains fully customizable. HR teams can easily adjust processes, forms, views and reports for skills and development using drag and drop, aligning them closely with company strategy, business unit needs and organizational culture.
• This combination of best practice and flexibility makes Hubdrive a true operational enabler for upskilling and reskilling.

A bridge between strategy and day to day HR operations

• Hubdrive translates strategic initiatives such as “build cloud skills,” “Leadership 4.0,” or “strengthen AI capabilities” into concrete, trackable actions.
• These include goal setting, learning paths, training plans, certifications and skill updates within the employee record. Buzzwords are turned into clear to‑dos for managers, employees and HR – including timelines, responsibilities and measurable outcomes.
• Dashboards and analytics provide full transparency into how skill gaps close over time – at the level of individuals, teams and the entire organization.
• This transforms talent and skills management from a one‑off initiative into a continuous, data‑driven management tool to address talent shortages and skill gaps while enabling effective upskilling and reskilling.

Schedule a personal meeting

Interested in learning how your HR department can benefit from Microsoft & Hubdrive HR? Book a personal consultation with us to explore your options.