The advantages of Hubdrive
for employees

Handle HR tasks easily in Teams, Outlook, OneDrive or Copilot

Only Hubdrive HR lets you complete HR tasks not just in the browser but also directly in familiar Microsoft 365 apps like Teams, Outlook, OneDrive, Microsoft Copilot or Microsoft To Do. No extra third-party apps. No system switching. No additional passwords.

• HR tasks like leave requests, sick leave notifications or approvals are handled directly in Microsoft Teams.
• Training sessions for onboarding or learning appear in your familiar Outlook calendar.
• Copilot answers your self-service requests – even by voice input.
• HR task lists live in familiar tools like Microsoft To Do, Outlook, Planner or Loop.
• Time tracking also happens directly in familiar Microsoft 365 apps, on your smartphone or in the browser. Mix and match as you like.

Hubdrive is embedded in Microsoft 365 by Microsoft itself. For you, that means maximum Microsoft look and feel, comfort and flexibility.

37% less routine work

Hubdrive HR eliminates 37% of routine work – giving you more time for what you enjoy and what truly matters.

• Hubdrive provides a wide range of highly automated best-practice workflows – for recruiting, staff administration, annual reviews, training management, time tracking and more.
• That means far fewer annoying administrative routine tasks for you – automation handles them intelligently in the background.
• When a Hubdrive automated workflow doesn’t fully match your needs, you can easily adjust it yourself using drag and drop in minutes. Best practice and individuality work together.
• Traditional HR systems are often hard to customize. Automation often stays inactive in real life and remains unused for years. Automation potential goes untapped.

Conclusion: Hubdrive HR saves up to 37% of routine work compared to traditional HR systems.

With one click, switch from your department to HR self-service and back

• The close collaboration between Hubdrive and Microsoft delivers maximum comfort for you. Hubdrive HR blends seamlessly with Microsoft business applications for Sales, Marketing and Service as well as Microsoft 365. The solution fits naturally into existing company infrastructures.
• With one click, you switch from your department area such as Sales or Marketing to HR. You can track time or submit a leave request. One more click takes you back to your daily work environment.
• This applies in the browser, in Microsoft 365 apps like Teams, Outlook or Copilot and on mobile devices. No separate vendors. No extra apps. No additional logins. No system switching.

Hubdrive offers eight different possibilities to track time

Every company is different. Every employee and every situation needs a different way to track time. Hubdrive HR offers eight time tracking options that you can combine freely.

• Microsoft Teams (web and desktop –  no additional app required)
• Dynamics app on your smartphone (no third-party app required)
• Microsoft Copilot
• Time tracking terminals and punch clocks
• PCs and laptops
• Tablets and smartphones
• Virtual punch clock in the browser
• Grid-based entry on the PC (Excel-like look and feel)

Unlike traditional HR systems, your IT team doesn’t need to install an extra app for any of these eight options thanks to Microsoft integration. You can start right away in Microsoft 365 apps.

You and your colleagues receive proactive guidance through workflow

• At any point in the HR solution, you can display the next concrete step in your current workflow.
• The interface shows exactly what to do and which field to complete or update next.
• This step-by-step guidance is especially helpful for tasks you perform occasionally.

An HR solution that adapts to your daily work – not the other way around

• Only Hubdrive HR lets you fully customize the HR solution to your needs using drag & drop.
• Lists, forms, dashboards and workflows – everything is easily customizable. Each department gets adjustments that match its specific needs.
• Hubdrive reflects the real daily work of your departments more accurately. Workarounds and quick fixes become unnecessary because processes adapt to real requirements in minutes.
• You and your colleagues are better supported in your day‑to‑day work by Hubdrive HR – rather than being held back by traditional HR systems.

KI-Innovationen von Microsoft stehen dir sofort zur Verfügung

• Alle neuen KI‑Funktionen von Microsoft stehen dir in Hubdrive HR sofort zur Verfügung. Es ist keine komplizierte Technik nötig, alles funktioniert einfach, sicher und bequem. Microsoft Copilot z. B. kannst du genau dort nutzen, wo du ihn in Microsoft 365 oder Dynamics 365 brauchst. Die Sicherheitsfunktionen der Microsoft‑Plattform bleiben dabei immer aktiv – Microsoft sorgt schon während der Entwicklung seiner KI‑Lösungen dafür, dass höchste Sicherheitsstandards eingehalten werden.
• Du kannst direkt und sorgenfrei loslegen. Probleme mit HR wegen möglicher Datenschutzverletzungen gehören der Vergangenheit an.
• In klassischen HR‑Systemen ist der Einsatz von KI dagegen oft teuer, weniger leistungsfähig und erfordert zusätzliche, aufwendige Sicherheitsmaßnahmen.

Mit Hubdrive HR können Mitarbeiter KI sorgenfrei evaluieren

• Viele Ihrer Kollegen experimentieren mit KI – testen verschiedene Tools, generieren Zusammenfassungen oder erkunden Automatisierungen. Das Problem: Sie haben Zugriff auf sensible Daten aus HR-Self-Services, Mitarbeitergesprächen, Talent Management uvm.
• Eine KI verarbeitet jede verfügbare Information, um optimale Ergebnisse zu liefern. Sie nutzt schlecht konfigurierte interne Systeme mit Sicherheitslücken gnadenlos aus. Ihr ist es egal, ob Daten sensibel sind.
• Bei Hubdrive HR ist das anders. Jede KI-Anfrage – ob über Browser, Teams, SharePoint, Claude oder ChatGPT – muss immer zuerst die Sicherheitsschicht der Microsoft Power Platform passieren. Nur Daten, auf die Ihre Kollegen Zugriff haben, werden durchgelassen.

Das Ergebnis: Ihre Kollegen erkunden KI-Funktionen spielerisch und testen Automationen ohne Datenschutzrisiken. Bei klassischen HR-Systemen gleicht die Evaluation von KI-Möglichkeiten einem Datenschutz-Abenteuer. Mit Hubdrive HR ist es eine sichere Innovation: Nur die richtigen Menschen sehen die richtigen Daten.

Schedule a personal meeting

Interested in learning how your HR department can benefit from Microsoft & Hubdrive HR? Book a personal consultation with us to explore your options.