The advantages of Hubdrive for managers

Hubdrive positioning for operational management

• Hubdrive is a complete solution for human resources management based on the Microsoft Dynamics 365 Power Platform. The entire employee lifecycle is supported – from recruiting and employee administration to employee development.
• Hubdrive HR differs from other HR systems through its deep integration into the Microsoft ecosystem, delivering significant advantages in the digitalization of HR processes.
• We have outlined the key differences and resulting benefits for operational management here.

Added value for operational management

Hubdrive HR for Dynamics enables department leads to manage their teams more efficiently, as all HR processes run directly within the familiar Microsoft 365 environment and are automatically connected with other areas of the organization.

• Finally, the specific requirements of individual business units can be addressed. Thanks to the flexible Microsoft Business Platform, Hubdrive HR is fully customizable. Adjustments can be made by technically inclined employees themselves, using intuitive drag and drop functionality without programming knowledge. The solution remains continuously up to date and tailored to each department.
• HR for Dynamics is the only HR solution where employees, managers and HR teams can complete their tasks not only in the browser but also directly within familiar Microsoft 365 apps such as Teams, Outlook, OneDrive and Copilot. No additional vendor apps or integrations are required.
• Hubdrive and Microsoft together break down departmental boundaries: data is now available across departments. Closed sales opportunities flow directly into commission calculations in HR, project planning incorporates absences and skills from talent management, marketing accesses talent pools and travel expenses or working hours from field service are automatically recorded in HR.
• With a single click, employees switch from their daily work within their department to HR tasks such as time tracking or self services and back again. They remain within the familiar Microsoft environment and are therefore more efficient than with any other HR solution on the market.

Higher employee satisfaction through 37% less routine work

• With Hubdrive HR, companies and departments achieve a significantly higher level of automation than traditional HR systems can provide.
• This is because automation is not limited to HR processes. With Hubdrive HR, all Microsoft business applications, Microsoft 365 apps and even Windows can be automated using the same Microsoft platform.
• With traditional HR systems, automation is typically limited to processes within the HR application itself.
• Departments can work more closely together and easily create shared automations, which can be continuously updated as needed.

Complete HR tasks easily in Teams, Outlook, OneDrive or with Copilot

Only with Hubdrive HR can employees and department leads complete their HR tasks not only in the browser but also directly within familiar Microsoft 365 apps such as Teams, Outlook, OneDrive, Microsoft Copilot or Microsoft To Do.

There are no additional third-party apps, no system switching and no extra passwords. After logging into Windows, all features are immediately available.

• HR tasks such as leave requests, sick leave notifications or approvals can be handled directly in Microsoft Teams.
• Training sessions for onboarding or development appear in the familiar Outlook calendar. Copilot can answer self service requests – even through voice input.
• Task lists for HR are available in Microsoft To Do, Outlook, Planner or Loop.
• Time tracking can also be completed directly within familiar Microsoft apps.

The close collaboration between Hubdrive and Microsoft provides a high level of comfort, security and stability.

With one click, switch from your department to HR self-service and back

• Close collaboration between Hubdrive and Microsoft delivers maximum comfort for employees. Hubdrive HR is seamlessly integrated within Microsoft business applications such as Sales, Marketing, and Service, fitting naturally into an organization’s existing infrastructure.
• With just one click, an employee can switch from their departmental workspace – such as Sales or Marketing – into the HR area to, for example, record working hours or submit a leave request. With another click, they are right back in the context of their daily work.
• This applies whether Hubdrive HR is used in the browser, within Microsoft 365 applications such as Teams, Outlook, or Copilot, or on a mobile smartphone. There are no separate vendors, apps, logins, or system switches required.

Hubdrive HR supports a company-wide central database instead of Excel and shadow IT

• Hubdrive uses Microsoft Dataverse as the single, central database, just like Microsoft itself stores data for Sales, Finance, Service, and other applications.
• This creates a company-wide single source of truth.
• Traditional HR systems lead to isolated IT structures, fragmented Excel files and shadow IT.
• Hubdrive HR significantly reduces complexity in your HR department.
• Many benefits – such as company-wide reporting based on connected data – are only possible with a centralized database.
  
  

Customize the HR solution for your department using drag & drop

• Only Hubdrive HR lets you fully customize the HR solution to your needs using drag & drop.
• Lists, forms, dashboards and workflows – everything is easily customizable. Each department gets adjustments that match its specific needs.
• Hubdrive reflects the real daily work of your departments more accurately. Workarounds and quick fixes become unnecessary because processes adapt to real requirements in minutes.
• You and your colleagues are better supported in your day‑to‑day work by Hubdrive HR – rather than being held back by traditional HR systems.

AI innovations are instantly available to departments

All new Microsoft AI capabilities are immediately available to you in Hubdrive HR.

• No complex technology is required – everything works simply, securely and conveniently.
• For example, you can use Microsoft Copilot exactly where you need it in Microsoft 365 or Dynamics 365.
• The security features of the Microsoft platform remain fully active at all times.
• Microsoft ensures the highest security standards already during the development of its AI solutions.

This means your department can get started immediately and with confidence. Concerns about potential data protection issues are eliminated.

With traditional HR systems, by contrast, the use of AI is often expensive, less capable and requires additional complex security measures.

Evaluate AI safely across departments with Hubdrive HR

• Your employees experiment with AI – testing different tools, generating summaries or exploring automations. The challenge is that they often have access to sensitive data from HR self services, employee conversations, talent management and more.
• AI processes all available information to deliver optimal results. It will use poorly configured internal systems with security gaps without restriction, regardless of whether the data is sensitive.
• With Hubdrive HR, things are different. Every AI request – whether through a browser, Teams, SharePoint, Claude or ChatGPT – must first pass through the security layer of the Microsoft Power Platform. Only data that your employees are authorized to access is made available.
• The result is clear: your employees can explore AI capabilities freely and test automations without data protection risks.

With traditional HR systems, evaluating AI often becomes a data protection risk. With Hubdrive HR, it becomes a secure innovation – ensuring that only the right people see the right data.

Implementing Hubdrive HR across departments is faster and simpler than with traditional HR systems

• Hubdrive HR is built on the Microsoft Business Platform – almost all organizations already use Microsoft 365, Teams, Outlook or SharePoint. This means there is no need for new IT infrastructure or lengthy system integration projects, and as a result there are no significant change management challenges.
• On the contrary, Hubdrive includes proven best practice workflows out of the box, and technically skilled HR team members can adapt the solution themselves using drag and drop. The complexity of months‑long development projects with your IT department or external service providers is eliminated.
• A dedicated point of contact provides reliability and supports you with experience from hundreds of implementations at no additional cost.
• This makes the implementation of Hubdrive HR significantly faster and more reliable overall.

Reliable updates with fast access to new features

• With traditional HR systems, every update carries risk: updates can break the customizations you have made. Restoring them requires complex and time‑consuming work from IT.
• Hubdrive HR uses the modern architecture of the Microsoft platform. The core application is clearly separated from your customizations such as fields, workflows and dashboards.
• This means that with Hubdrive HR, updates are no longer a concern. Instead, they continuously deliver new features that help you further improve your HR processes.

Schedule a personal meeting

Interested in learning how your HR department can benefit from Microsoft & Hubdrive HR? Book a personal consultation with us to explore your options.