Learning Center
Tutorials for using Digital Personnel File & Documents
Guides for how to use the Digital Personnel File.
1. Create a Digital Personnel File
Tutorial on how to create a Digital Personnel File for your employees.
2. How to update personal information of employees as HR manager
Tutorial on how HR Managers can open employee's records and update their information.
3. How to update personal information of employees as supervisor
Tutorial on how the Supervisor can open an employee's record and update their information.
4. How to update personal information as employee
Tutorial for employees on how to update their own Digital Personnel File.
5. How to Track Data Changes made by employees
This page shows how HR Managers can see which changes were made by the employee in their digital personnel file.
6. How to enter future data changes as an HR Manager
How to enter a set of changes to the personnel file that will take effect at a future date as an HR-Manager.
7. How to enter future data changes as an Employee
How to enter a set of changes to the personnel file that will take effect at a future date as an employee.
8. Edit or delete planned future data changes as HR Manager
How to edit existing future changes to the personnel file that will take effect at a future date as an HR-Manager.
9. Edit or delete planned future data changes as an Employee
How to edit existing future changes to the personnel file that will take effect at a future date as an Employee.
10. Add an emergency contact
Tutorial on how to add an emergency contact to the employee's digital personnel file.
11. Add a personal contact
Tutorial on how to add personal contacts to an employee's file
12. Passport data and tracking expiry dates
How to create passport data in Hubdrive and how to check when the passport of an employee will expire.
13. Assign an equipment to an employee
Tutorial for HR Managers on how to assign equipment to an employee.
14. Assign employee to a different Department
Tutorial how an employee can be assigned to another Department.
15. Create a Disciplinary Measure
Tutorial on how to add a Disciplinary measure to the employee's file.
16. Create a work accident
Tutorial on how to create a work accident entry.
17. Create a medical record
Tutorial on how to create a medical record for the employee.
18. How HR managers can store documents
Tutorial on how HR Managers can store documents related to their employees.
19. How employees can see documents
Tutorial on how employees can see documents assigned to them.
20. Create Job History of an employee
Tutorial on how to create the job history of an employee inside their digital personnel file.
21. Prepare dismissal & resignation
Tutorial on how to prepare the dismissal or resignation of an employee.
22. Conduct dismissal & resignation
Tutorial on how to correctly deactivate an employee after they have resigned or been dismissed.