How to enter future data changes as an Employee

Objective

It is a common occurrence that upcoming changes to personnel data like bank account information, address data or position changes are known ahead of time. In Hubdrive it is possible to enter those changes immediately as a future change that will automatically update the digital personnel file at the specified effective date. This feature is available to Employees within their own Digital Personnel File, in the "Private Data" tab.

Click Through

  • Start in HR HUB Employee Self-Services
  • Go to the Employee Cockpit
  • Select My Employee Data
  • Go to the Private Data tab
  • Click the Button Set Future Changes within the data segment you would like to make changes to (e.g. Bank Data)
  • A new side panel will open on the right side of your screen. Within this side panel:
    • Specify an Effective Date for your changes
    • Enter your data changes
    • Confirm "I understand that all empty fields will be emptied" using the switch button
    • Click Submit
  • Save & Close

Hint

  • You can close the side panel at any time using the close button at the top of the panel. The changes in the fields will not be saved this way but discarded.
  • The changes will become effective immediately at the beginning of the calendar day specified in the Effective Date Field.
  • When future changes are applied, all fields in the segment will be overwritten with the exact content of the changed field. An empty field in the future change will overwrite as empty. Changes to the digital personnel file made between the creation of the future change and its execution will be overwritten by the future change.
  • You can have multiple pending future changes for the same employee and data segment at the same time

Result

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