In Hubdrive HR, employees, managers and HR handle their HR tasks directly in familiar Microsoft 365 apps

Hubdrive HR for Dynamics is the only HR solution for small and mid-sized businesses (SMBs) that lets employees, managers and HR complete their HR tasks not only in the browser but also directly in familiar Microsoft 365 apps like Teams, Outlook, OneDrive, Microsoft Copilot or Microsoft To Do. No integrations or apps from an HR provider are required.

Employees in all departments can run HR processes seamlessly within their familiar Microsoft communication and work environment.

• HR tasks like vacation requests, sick leave notifications or approvals can be handled directly in Microsoft Teams
• Training sessions for onboarding or development appear in the familiar Outlook calendar
• Copilot can answer self-service requests – even by voice input
• HR task lists are available in Microsoft To Do, Outlook, Planner or Loop
• Time tracking can also be done directly in familiar Microsoft apps

The close collaboration between Hubdrive and Microsoft ensures maximum comfort, security and stability. Workplace apps like Excel, Teams and Outlook merge seamlessly with departmental business applications. There are no separate vendors, apps, logins or system changes.

Hubdrive HR merges with Microsoft business applications

The close collaboration between Hubdrive and Microsoft ensures maximum comfort for employees. Hubdrive HR merges with Microsoft business applications like Sales, Marketing and Service, integrating smoothly into your existing infrastructure.

This applies to use in the browser, in Microsoft apps like Teams or Outlook and on mobile devices. There are no separate vendors, apps, logins or system changes.

With a single click, an employee can switch from their department’s workspace – such as Sales or Marketing – to HR to record time or submit a vacation request. One more click takes them back to their daily tasks.

Faster rollout in the familiar Microsoft 365 environment

Small and mid-sized businesses (SMBs) can roll out Hubdrive HR much faster than traditional HR solutions. Most companies already have the technical infrastructure like Microsoft 365, Dynamics, Teams, Outlook or SharePoint, so there’s no need for complex system implementations or new purchases.

With Hubdrive HR, employees handle their HR tasks not only in the browser but also in Microsoft apps like Teams, Outlook, Copilot or OneDrive they already know. Training needs and change management are lower, and no additional HR apps or integrations are required.

Hubdrive HR also provides proven best-practice workflows that enable an immediate start and keep training effort low.

AI-powered tools for automation and intelligent process support (Power Virtual Agents, Copilot) can be used right away. The AI icon appears everywhere automatically. Easy access to AI tools helps SMBs launch their own automation processes efficiently and reduce administrative effort even further.

Integrated work without IT islands

No matter which traditional HR solution you choose – you’re always buying an IT island. The disadvantages are clear: to work efficiently and automate company-wide processes, you need integration projects to connect this island with your other systems.

There’s a better way! Hubdrive and Microsoft deliver an innovative business platform that breaks down departmental barriers. Data is now available across departments.

• Sales opportunities flow directly into commission calculations in HR
• Project planning considers absences and skills from talent management
• Marketing uses talent pools for projects and campaigns
• Travel expenses or working hours from Field Service are automatically recorded in HR administration

Every Excel file is also a small IT island that needs to be created and maintained individually. Hubdrive reduces this effort in HR administration by more than 90%.

With Hubdrive HR, you get 100% integrated work not only in HR but across the entire company. Your HR team, managers and employees work seamlessly on a unified interface and a shared data foundation.

Customize your HR solution in minutes with drag & drop

Hubdrive gives SMBs the luxury of a tailored HR solution that used to be reserved for large enterprises with big budgets. Here’s how it works:

HR for Dynamics can be easily customized by the customer to meet the company’s unique requirements. No programming skills are needed – adjustments are simple with drag & drop. Both HR teams and tech-savvy employees can make changes themselves without hiring an external service provider.

• Fields, forms, list views and workflows can be adapted or expanded in just minutes
• New fields can be added to Digital Personal Files or other forms
• Field order and visibility can be adjusted just as easily
• Automated processes like approvals or notifications can be customized
• A highlight: entire dashboards can be created with drag & drop, then shared and used permanently
• Microsoft Copilot provides instant summaries of custom dashboards and Excel export ensures external connectivity – perfect for SMBs

This saves costs for external customization and delivers maximum flexibility and speed in daily operations. The solution can be continuously adapted to new requirements, process changes or legal regulations – staying up to date and tailored to your business.

More flexibility for step-by-step digitalization

Hubdrive HR is extremely flexible to implement thanks to its 16 modules. Small and mid-sized businesses (SMBs) can start with any module and gradually digitalize their HR processes.

The entry point is intentionally low-threshold – companies can begin with the area that needs the most attention, such as time tracking or employee management.

After the first step, additional processes can be digitalized at any time. Hubdrive HR can be continuously expanded – for example, with recruiting, Digital Personal File, talent management or training management – until it becomes a complete human capital management solution.

The technical architecture of the Microsoft platform is designed for scalable, needs-based growth. Companies can adapt the solution to their evolving business requirements. For example, they can add languages or make country-specific adjustments for new offices abroad.

Investments remain manageable and grow in sync with the company. This way, even smaller businesses can benefit from HR digitalization step by step and expand their HR system flexibly without purchasing complex and expensive full packages all at once.

Faster adoption with ready-to-use best practices

Hubdrive HR delivers major value to small and mid-sized businesses by including essential HR best-practice workflows in the solution. Based on hundreds of customer feedbacks, these workflows have been continuously improved. This extensive knowledge is available to customers by default.

This provides orientation, efficiency and security. Many Hubdrive best practices already include advanced automation to minimize administrative work and make life easier from day one.

• Best practices are mainly used in recruiting, employee management, annual reviews, training management and time tracking
• SMBs benefit because they don’t need to develop their own HR processes. All standardized workflows are available as guides and can be adopted as is
• Each process includes clear instructions that make onboarding easy even for employees without HR experience. Related e-learning guides can be accessed if needed
• Standardized workflows and templates reduce errors and ensure maximum transparency
• If special requirements exist, best-practice workflows and automations can be adapted to individual work styles

SMBs often don’t have large HR teams – best practices save resources and provide guidance so even less experienced users can work professionally.

Lifetime support from the manufacturer at no extra cost

A key benefit of Hubdrive for SMBs is lifetime support from a dedicated Customer Success Manager (CSM). Every Hubdrive customer has a personal contact. This experienced advisor supports you from the first implementation steps through onboarding and ongoing optimization of HR management. CSM services are included in every subscription or maintenance contract and cover:

• Guidance on efficient use of the solution to save budget on external consultants
• Support in selecting and working with implementation partners
• Regular goal reviews and adjustments during the project
• Coaching and sparring at leadership level, such as HR or IT management
• Recommendations for proven best practices from similar industries
• Identification of untapped potential for process improvement
• Clear communication structures between customer, Hubdrive, partners and Microsoft to ensure transparency and fast response times

This personal support minimizes implementation risks and ensures long-term success in HR.

More options for implementation with the Hubdrive Learning Center

Hubdrive customers can choose whether to work with an experienced implementation partner, manage the rollout themselves using the Hubdrive Learning Center or combine both approaches flexibly.

The Learning Center is the central digital hub for all questions about using the Hubdrive HR solution and offers a range of benefits and features.

• Hundreds of tutorials, step-by-step guides and FAQs support end users, key users and HR administrators in daily work
• Content is practical and designed to address common HR challenges in the Microsoft ecosystem
• The Learning Center is available anytime and provides quick help without waiting for support or training
• Its modular, clear structure makes it easy to find information on specific modules like employee management, recruiting, talent development, training and leadership

Many SMBs start with a best-practice implementation together with an experienced partner. Attractive fixed-price packages are available. After a successful start, many SMBs digitalize additional HR areas on their own with internal IT teams supported by the Hubdrive Learning Center.

Your trusted Dynamics 365 partner can support implementation if needed

Hubdrive is built 100% on the Microsoft Power Platform. Local Microsoft partners familiar with this technology can support your implementation immediately. Partners don’t need extra technical training for Hubdrive HR.

Alternatively, you can implement Hubdrive yourself using the Hubdrive Learning Center, which is available to you at no cost.

Many companies start with a best-practice implementation together with a partner. After a successful start, they digitalize additional HR areas on their own with internal IT teams supported by the Hubdrive Learning Center.

All implementation materials provided by Hubdrive to partners – guides, checklists, technical documentation and more – are also available to your IT department.

Always take advantage of AI benefits immediately

With Hubdrive HR, employees use familiar Microsoft Copilot features for HR tasks. You can start right away. Activating and configuring AI takes just a few minutes. Security is guaranteed. The AI can instantly use approved data for smart answers and powerful automation.

• Copilot helps you write messages, respond to emails and other correspondence. You get support directly in Microsoft apps, for example in Outlook with suggested replies to applicants
• Copilot enables automated document processing, business process automation and workflows in HR, plus chatbots for customer service
• Copilot-powered data analysis and predictive models give companies deeper insights. Forecasts for maintenance needs or business trends help make informed, forward-looking decisions
• AI tools like Copilot and AI Builder let you create custom extensions and small solutions without deep programming skills. This boosts innovation
• AI enables personalized services and applications through smart chatbots and automated interactions, improving customer satisfaction

These practical Microsoft AI benefits give companies a clear edge in digital transformation and strengthen long-term competitiveness.

Benefits of digitalization with Hubdrive for executives

In times of skilled labor shortages and rising cost pressure, small and mid-sized businesses face the challenge of working more efficiently while becoming more attractive to employees. Digitalizing HR can make a bigger positive impact than many business leaders expect.

Hubdrive and Microsoft go beyond traditional digitalization. The Microsoft Business Platform enables all departments to be part of the digitalization process – not just HR. The time savings are far greater than with a traditional HR solution. Plus, executives, HR and department heads benefit from unprecedented transparency. Company-wide dashboards provide deep insights across departments into all key metrics.

When best practices are applied, ROI can be achieved in 3–4 months.

Efficiency gains don’t come at the expense of employees. On the contrary, employees are freed from routine tasks in HR and beyond.

And here’s the highlight: HR for Dynamics from Hubdrive is the only HR solution for SMBs that lets employees complete HR tasks not only in the browser but also directly in familiar Microsoft 365 apps like Teams, Outlook, OneDrive, Microsoft Copilot and Microsoft To Do. Satisfied employees are less likely to leave and proudly share that they work for an innovative company.

Hubdrive is more than an HR solution – it’s a strategic lever for growth, efficiency and future security. In a time when skilled workers are scarce and cost efficiency is critical, digitalization with Hubdrive delivers measurable benefits that show up directly on the bottom line. The question is no longer if you should digitalize, but when you start. Every month of delay means lost savings and missed competitive advantages.

Added value for HR departments

The benefits for HR departments in small and mid-sized businesses when digitalizing HR processes with Hubdrive HR management and Microsoft are extensive.

• HR departments get a solution tailored to their needs. Forms, workflows and reports can be customized and are seamlessly integrated into HR reports, Microsoft 365, Teams, Outlook and OneDrive
• All employees handle HR tasks not only in the browser but also directly in Teams, Outlook, OneDrive and Microsoft Copilot. Hubdrive HR for Dynamics is the only HR solution for SMBs that doesn’t require an additional third-party app
• Differences between branches can be managed through the platform, keeping complexity low
• Local Microsoft partners are available in over 200 countries. You’re an SMB with offices outside the EU? No problem. The combination of global reach and local expertise ensures professional implementation, compliance and adaptation to local requirements
• The HR team doesn’t need to become IT experts. Implementation is efficient and secure thanks to an experienced Customer Success Manager from the manufacturer who guarantees fast rollouts and smooth onboarding. Free e-learning is available at all times
• Best-practice approaches during implementation ensure quick adoption, especially for smaller companies with limited HR staff
• AI-driven processes like automation, chatbots and intelligent analytics increase efficiency. Manual work is reduced and service improves
• HR can quickly use the freed-up time for other priorities like talent management, leadership coaching and more

Added value for business units

Hubdrive HR for Dynamics enables department heads to manage their teams more efficiently because all HR processes run directly in the familiar Microsoft 365 environment and are automatically linked to other business areas.

• Finally, individual requirements of business units can be met. Thanks to the flexible Microsoft Business Platform, Hubdrive HR is fully customizable. IT-savvy employees can make changes themselves because adjustments are simple with drag & drop and require no coding. The solution stays up to date and tailored to each department
• HR for Dynamics is the only HR solution for SMBs that lets employees, managers and HR complete tasks not only in the browser but also directly in familiar Microsoft 365 apps like Teams, Outlook, OneDrive and Copilot. No third-party HR apps or integrations are needed
• Hubdrive and Microsoft break down departmental barriers: data is now available across departments. Closed sales opportunities flow directly into commission calculations in HR, project planning considers absences and skills from talent management, marketing accesses talent pools and travel expenses or working hours from Field Service are automatically recorded in HR administration
• With one click, employees switch from their daily work in the department to HR tasks like time tracking or self-services and back again. They never leave the familiar Microsoft environment, making them more efficient than with any other HR solution on the market

Comfort for employees

The close collaboration between Hubdrive and Microsoft ensures maximum comfort for employees.

• Only with Hubdrive HR for Dynamics can employees complete HR tasks not only in the browser but also directly in familiar Microsoft 365 apps like Teams, Outlook, OneDrive, Microsoft Copilot or Microsoft To Do. No separate vendors, apps, system changes or logins
• All self-services like time tracking or vacation requests are handled directly in familiar Microsoft programs such as Teams, Outlook or the mobile Microsoft app on a smartphone
• Signing in to Hubdrive HR is seamless with the Windows password already used when starting or unlocking the computer. No extra passwords – maximum comfort and more security
• Microsoft Teams or Copilot answer questions about remaining vacation days even on weekends via smartphone
• Employees switch from their daily work to HR self-services and back in seconds. With one click, they move from Sales, Marketing, Finance, Procurement and more to HR tasks like time tracking, vacation requests or sick leave notifications – and back just as quickly
• Hubdrive HR can be tailored by the company to the needs of individual departments. Workflows in the software reflect employees’ real workday, eliminating workarounds and quick fixes. Employees are guided through tasks and supported by the software

Benefits of Hubdrive for the IT department

For IT teams in small and mid-sized businesses, the value of HR for Dynamics lies in the combination of technical standardization and integration capability.

• HR for Dynamics is built 100% on the Microsoft Power Platform and fully integrated into the Microsoft cloud environment. There’s no need for extra HR subsystems or middleware. SMB IT teams get a simplified system landscape and benefit from a unified platform structure
• Customizations in Hubdrive HR work the same as in other Power Platform apps like Sales, Marketing or Service – through Power Apps and Power Automate. IT staff don’t need to learn additional technology for adjustments
• Do you have offices in other countries? Microsoft’s international partner network enables global support and fast scaling across borders. For IT, this means worldwide implementation and support capacity, regional compliance and data protection adjustments and minimized integration risks thanks to Microsoft-certified partners experienced in large deployments
• For SMB IT departments, HR for Dynamics creates a secure, standardized and maintainable HR architecture through deep integration with the Microsoft ecosystem – while offering high flexibility and global support

Technical value of Hubdrive through standardization and integration

HR for Dynamics is built 100% on the Microsoft Power Platform. For SMB IT teams, this means deep integration with the Microsoft ecosystem, a secure, standardized and maintainable HR architecture – with high flexibility and global support.

Microsoft lifecycle management makes operation, maintenance and updates much easier. IT benefits from reduced administrative effort.

• Central user management via Azure Active Directory and Entra ID for single sign-on
• Unified security and permission structures across all departments
• Reduced interface maintenance because all systems run on the same Microsoft foundation
• Cloud-based deployment and automated updates through the Microsoft Admin Center
• Lifecycle management supported by certified partners
• Seamless integration with existing Dynamics modules and Microsoft ERP systems (Business Central, Finance, Supply Chain) using proven interfaces
• Central data storage in the Dataverse data platform
• Workflow or visualization adjustments without heavy coding thanks to the Power Platform
• Unified data architecture for reporting, monitoring and IT security
• Reduction of shadow IT through centralized cloud management and governance

Shared Microsoft infrastructure also lowers licensing and integration costs compared to heterogeneous system landscapes.

1,000 prebuilt connectors for your third-party systems

Integrating third-party systems is often a major challenge for SMBs – technically complex and financially risky. In the Microsoft ecosystem, this effort is much lower. Microsoft provides an extensive library of more than 1,000 proven, prebuilt connectors for a wide range of third-party software solutions.

• ERP systems (such as SAP, DATEV, Abas) as well as common office, reporting and industry systems can be connected quickly and easily
• Instead of costly custom integration projects, SMBs can simply use proven standard connectors
• These connectors are tested and used worldwide, minimizing technical risks and sources of error
• Connectors can be tested in advance, giving companies confidence in functionality and reliability
• The cost of a standard connector is far lower than maintaining a custom-built interface

Take advantage of these benefits. Reduce IT islands in your company.