Right to Work (RTW) compliance is mandatory. Fines are severe, and manual tracking creates risk.

The RTW module addresses this by embedding structured, legally compliant workforce verification directly into Hubdrive HR for Dynamics 365. HR teams are guided through what documents are required based on nationality, which validation method applies, and when follow-up checks must be completed.

All compliance evidence is securely stored within Microsoft Dataverse and linked directly to the employee record.

For time-limited visas or permits, automated reminders prevent missed follow-up checks. Managers gain instant visibility of compliance status, and audit preparation becomes simple and structured — with no spreadsheets, no paper files, and no disconnected tools.

The result is reduced compliance risk, faster onboarding, lower administrative workload, and complete audit traceability — all delivered natively inside your Microsoft environment.

Right to Work Compliance for Hubdrive HR solves these specific problems

UK and EU employers must verify identity and immigration status, retain compliant evidence, and complete mandatory follow-up checks.

Managing this manually is time-consuming and high-risk. The RTW module centralizes and automates the entire process inside Hubdrive HR.

Failure to complete follow-up checks can result in:

• Loss of statutory protection
• Fines up to £60,000 per illegal worker in the UK
• €20,750 in France
• Typically €10,000+ across EU markets

Many countries also require structured legislative audit evidence. The module consolidates all screens and records in one place, making audits simple and efficient.

Advantages for HR departments
• Problem: Every Right to Work check requires manual document validation, recording of evidence, and ongoing expiry tracking, especially for employees with time-limited visas. This consumes 20–40 minutes per employee annually, plus up to two full days when an audit is due.
• Solution: DynamicsHub's Right to Work runs entirely within Hubdrive & Dynamics 365. Checks, deadline monitoring, and evidence documentation are automated — no separate tools, no duplicate records.
• Result: A 500-employee organisation saves approximately 300 hours per year. Audit preparation shrinks from days to hours. Compliance becomes controlled and predictable instead of reactive.

Advantages for C-Level
• Problem: Breaching Right to Work obligations can result in significant fines. On top of that, manual tracking tools add operational cost, and compliance risk is hard to quantify when checks are fragmented and reactive.
• Solution: The DynamicsHub module brings compliance under central control — within Microsoft Dynamics 365, with automated deadline monitoring and audit-ready documentation. No parallel system, no manual overhead.
• Result: Costly fines from missed expiry dates are prevented. HR administration costs fall. Audits run smoothly and traceably — compliance becomes a manageable business process, not a liability.

Advantages for employees
• Problem: New starters often experience the RTW process as a bureaucratic obstacle: submitting the same documents multiple times, dealing with different contacts, and receiving no clear status updates — leaving a poor first impression of the organisation.
• Solution: The module consolidates every step into a familiar Microsoft environment. Employees submit documents once, in a structured flow — no duplicate systems, no broken handoffs between tools.
• Result: A smoother onboarding experience from day one. Fewer follow-up questions, less confusion — and a positive first impression that builds trust in HR from the very start.

Advantages for IT
• Problem: RTW checks involve highly sensitive identity documents. Processing these outside the organisation's controlled infrastructure creates GDPR exposure, shadow IT risks, and audit gaps that are difficult to close after the fact.
• Solution: All RTW data stays entirely within the customer's Microsoft tenant and Dataverse environment — protected by Microsoft encryption, role-based access controls, and full audit logs. No third-party data handling.
• Result: GDPR-compliant processing with no additional third-party risk. IT retains full control over data access and security standards — within the trusted Microsoft infrastructure already in place.

At a glance

Technical Details

The RTW module operates as a fully embedded add-on within Hubdrive HR.

It runs natively on Microsoft Dataverse, using the same security model, data structure, and user interface.

Compliance becomes part of the standard employee record.

• Create Right to Work record in Hubdrive HR
• Select validation method (based on nationality)
• Upload required documents

The system automatically manages tracking, reminders, and audit logging.

What customers say

"This solution has introduced a new level of accuracy, consistency, and control across our Right to Work processes. By consolidating verification data, automating expiry tracking, managing student-hour limits, and streamlining audits, we’ve significantly reduced compliance risk while improving operational efficiency across all Extra MSA service areas."

Group Operations Director, Extra MSA