Data Protection (GDPR) in Hubdrive

Data Protection (DGPR)

With the entry into force of the European Union's General Data Protection Regulation, the requirements for data protection in the HR area have increased significantly. Recruiting in particular involves the collection of personal data, the access and use of which is heavily regulated under the GDPR. In particular, the following points must also be taken into account:

  • Deletion: Upon request by applicants, you must delete all data collected about them in your system.
  • Rectification: Upon request by the applicants, the data collected from them must be corrected.
  • Objection: Upon request by the applicants, the processing of their data must be stopped indefinitely.
  • Access: Upon request, you must inform applicants what data has been collected about them and make it available to them, if necessary

Comparison

Data protection is a top priority in Hubdrive. Particularly in recruiting, a lot of data accumulates in a wide variety of places if you don't have centralized data storage:

Data protection without Hubdrive Data protection with Hubdrive
Mails and documents are sent back and forth within the organization Only links are sent back and forth in the organization
Employee information is shared with everyone Instead of the employee information itself, a reference to it is sent
Data must be manually deleted from inboxes and outboxes, as well as from all local disks It is automatically ensured that:
  • Inboxes and outboxes do not have to be searched for personal data for deletion/ anonymization purposes
  • Nobody gets access to the applications who should not have this access according to the security concept
  • All data can be managed, modified and deleted at a central location

Details

  • Storage

With Hubdrive, all data is stored centrally in one place. This makes it easier to handle this information in accordance with data protection regulations and to delete or anonymize it afterwards. You no longer have to worry about where your data is stored, but can manage what is to be done with it in one central location.


  • Access

This central data storage also allows you to granularly manage which people should have access to which data. Both accidental and malicious forwarding of information is thus made much more difficult. Of course, you also save storage space if you no longer have to send documents from A to B, but can simply send a link to the corresponding data record.


  • Overview

Always maintain an overview: By centrally managing data as well as the access to it, you always keep track of who can access what and can also quickly assign or revoke privileges. In addition, you can pull all data on a specific applicant or application from the system in the shortest possible time at the touch of a button, or trigger the anonymization of this data in the system.


  • Interaction with the applicant

With our recruiting portal, you can not only simplify applicant communication and make it more transparent. In addition, you also always have the option to allow the applicant to update their data.

Hints

  • The HR Manager has access to all areas of the centralized data storage. He is able to change, create new and delete data.
  • All information on the GDPR is only intended to illustrate the advantages of Hubdrive and is expressly not legal advice on the subject.
  • For technical background information on GDPR, follow this link: GDPR