With this documentation you find the corresponding workflows and some technical details, when the system automatically removes personal data from Applicants, Applications and related entities. The System automatically removes all personal related data to applicant, applications, and related entities as well as the activities and notes after 3 months of not being under processing. This process is trigged either automated or on demand.

Automated:

When the application status is changed to “Reject by company” or “declined by applicant” or “Rejected by Company + Auto refusal]” then the cleaning process starts and If the application status changed to “application pool” then send email to applicant asking him to keep his personal details or not and wait for next 3 months.

On Demand:

When the user runs an on-demand, workflow on applicant entity then it will clean up the applicant, applicant related entities, and application related entities as well as the related activities.