Create Leave Request

Objective

On this page, you will learn how to record absences such as vacation, sick leave, or special leave and prepare them for transfer to DATEV.

By maintaining absence records, you ensure that absences relevant to payroll are correctly accounted for in payroll processing.

Process

Employee
Submits an absence request through Employee Self Service.
HR Manager
Reviews and approves the absence.
HR Manager
Prepares the data for transfer to DATEV.

Click Through

  • Open the HR-DATEV Integration app
  • In the sidebar, navigate to Absences
  • Click New
  • Select the relevant employee
  • If necessary, select a DATEV reason for the absence
  • Enter the start and end dates of the absence
  • Add additional information as needed, such as a comment
  • Save the draft
  • Review the data and then submit the absence

Hint

  1. Absences may affect payroll processing
  2. Make sure the correct absence type has been selected
  3. Additional information may be required for sick leave or special leave
  4. Carefully review the start and end dates before saving
  5. The absence type needs to have the exact same DATEV wage type as the one in the DATEV System and they have to match the DATEV reason for absence

Recommendations

  1. Record absences as soon as possible
  2. Check the information for completeness and accuracy before transferring it to DATEV
  3. Regularly review any outstanding absences or those that have not yet been transferred

Tips

  1. The employee is active and has a valid employment contract
  2. All required fields have been filled out
  3. The end date is not earlier than the start date
HR