Change the start date in an employee's Digital Personnel File

Objective

When creating an employee's Digital Personnel File, the Start Date field is immediately locked after you enter it. Therefore, we recommend taking care to immediately fill it correctly upon creation.
Still, there may be cases where you would like to change the Start Date, for example if you accidentally set it wrong to begin with. This page shows you how to do that.

Process

HR Manager
Create Employee View which includes their Start Date
HR Manager
Export View to Excel
HR Manager
Change Start Date in Excel File
HR Manager
Import Excel File back into the System

Prerequisites

  • You are System Admin or HR Manager

Click Through

  • Start in HR HUB
  • Under Administration, click on Employees
  • Above the list on the right side, click on Edit Columns
  • At the top of the overlay that opened, click on Add Columns
  • Click on Start Date, then click on Close below (Screenshot)
  • Optionally, use drag & drop to select your desired position for the "Start Date" column
  • Click on Apply
  • In the top ribbon, click on the arrow next to Export to Excel, then select Open in Excel Online (Screenshot)
  • In the Excel File, adjust the Start Date for the desired employees
  • When you're done, click on Save in the lower right corner
  • Your changes are now being imported
  • After 1-2 minutes the changes will be applied to the system

Result

Image
HR