The absence processes in Hubdrive are accompanied and supported by various activities. During the approval or documentation process, emails are sent and appointments and tasks are created in Microsoft Dynamics and Outlook.
This page provides an overview of those automated processes.
During the approval or documentation process, emails are sent and appointments and tasks are created in Microsoft Dynamics and Outlook.
| Absence Type | Creator | Process | Result |
| Vacation |
Employee |
Approval process with or without substitute | Email: to substitute for approval Email: to supervisor for approval Status: Approved/Rejected (read only) Email: to employee for information about approval/rejection Global absence calendar: New entry Outlook-Appointment: "Out of office" for Employee Outlook-Appointment: "Free" for substitute Task for Employee: for absences > 2 days |
| Overtime Special Leave Unpaid Leave |
HR manager | Approval process with or without substitute | Email: to substitute for approval Email: to supervisor for approval Status: Approved/Rejected (read only) Email: to employee for information about approval/rejection Outlook-Appointment: "Out of office" for Employee Outlook-Appointment: "Free" for substitute Task for Employee: for absences > 2 days |
| Sick/Work accident Sick Child Unexcused Absence |
HR manager | Waiting for return or waiting for Sick Certificate | Global absence calendar: New Entry Status: Approved (read only) Outlook-Appointment: "Out of office" for Employee Sick Certificate: for duration > 1 day |
| Maternity/Parental Leave | HR manager | Waiting for documents | Global absence calendar: New Entry Outlook-Appointment: "Out of office" for Employee Status: Approved |
| Business Closure | HR manager | Rollout of Business Closure | Status: Approved (read only) Outlook-Appointment: "Out of office" for Employee Tasks for Employee: for absences > 2 days |