Team Assistant (m/f/d)

Let us introduce ourselves

At Hubdrive, we develop the world's leading Microsoft HR software. Every day, people in 36 countries use our HR for Dynamics software – in Europe, North America and everywhere around the world. Our team is just as international.

We are a mix of Silicon Valley and German medium-sized business – at the leading edge of technology and quite sophisticated in terms of structure. We grow by over 40 percent every year. Which is why we need you.

Find out more about our HR for Dynamics software

Your role as Team Assistant

With our software, companies save hundreds of hours in HR administration every year, and employees benefit from more convenience and security in their daily work. Your part in this:

You make sure everything runs smoothly in the office. Managing partners and customers is your thing. If you’re looking for appreciation and a structured environment, this job is a great fit for you.

We need you in the office at least 25 hours a week. Got more time? Great – we’re happy to have you full-time too.

This is how we work

• At the beginning of each quarter, you update the goals for our partners and sales team. You focus on structure and process.
• When we onboard new partners, you enter them into our internal systems. After that, you process their orders.
• When regular software updates are released, there’s a lot to organize both internally and externally.
• When the timing is right, you update our internal systems and external partner portals. It’s not urgent but important.
• Sometimes patience is needed when information is missing – but you’re familiar with that.
• You take ownership of office operations. Everyone relies on you and your colleagues to keep things running smoothly.
• We’ll explain all the details thoroughly at the beginning. You’ll need to dive in and get familiar with everything – then it works. We’re not fans of throwing people in at the deep end.
• Once a week, you sit down with your manager to discuss current topics. You won’t be left on your own.
• You also support your manager with quarterly and weekly planning.
• There’s always something to improve. You help your manager integrate improvements into workflows without stress for anyone.
• That completes the picture.

You have experience in administration

• You have experience in internal sales, commercial administration or clerical work. That’s important to us – we can’t make compromises here.
• Your degree isn’t what matters most. We value experience, structured thinking and independent work.
• You’re confident in written communication with external business partners at a professional level.
• You bring organizational skills and a structured, reliable working style.
• Things can be dynamic here at times. At the same time, we see you as a calming presence.
• You’re proficient in Microsoft Outlook, Word and Excel.
• Your German and English should be on point. You’ll be working with partners from around the world.

What you can look forward to

• You’ll receive a structured onboarding tailored to you.
• Hubdrive is organized with clearly defined responsibilities. You can focus on your areas.
• We offer a high level of independence. You’re free to organize your work flexibly.
• Your workspace is in a historic loft with a Silicon Valley startup atmosphere.
• Hubdrive has a manageable company size – that means flat hierarchies and short paths when you need decisions in your daily work.
• From day one, we’ll work with you to plan your personal development – in writing and with long-term impact.
• The team atmosphere is great and the best part: someone always brings cake.

11 additional, exciting reasons

What's annoying about the position

Your colleagues in administration see it this way:

• Effortlessly juggling between departments isn’t always easy.
• We’re not yet where we want to be in terms of structure and routine.
• Time moves differently at Hubdrive – faster and more dynamic. You’re constantly learning and closely involved in decision-making processes.
• Customer, partner, Microsoft and our team don’t always pull in the same direction – sometimes moderation is needed.

The real challenge is that you wear so many hats at once, even a circus director might get jealous – but hey, it’s never boring.

You can already get to know your future colleagues

We're looking for people with a hands-on approach and passion for what they do.

People who aren’t just looking for a job, but a chance to make a difference.

Just like these people

Apply now

My name is Lisa, and I look forward to hearing from you!