Administrative specialist (m/f/d)

Let us introduce ourselves

At Hubdrive, we develop the world's leading Microsoft HR software. Every day, people in 36 countries use our HR for Dynamics software – in Europe, North America and everywhere around the world. Our team is just as international.

We are a mix of Silicon Valley and German medium-sized business – at the leading edge of technology and quite sophisticated in terms of structure. We grow by over 40 percent every year. Which is why we need you.

Find out more about our HR for Dynamics software

Your role as
administrative specialist

With our software, companies save hundreds of hours each year in HR administration, and employees benefit from greater convenience and security in their daily work. Your part in this:

You keep our product management running in a structured way.

We need you in the office at least 25 hours a week. You have more time? Great – we’re happy to have you full-time as well.

This is how we work

At the beginning of each quarter, you work closely with the team lead to ensure that all goals are clearly defined and transparent for every team member. You maintain the quarterly planning and help track goal achievement.
You coordinate tasks between product management, support and development. In doing so, you ensure that communication and processes run smoothly.
When new software versions are released, you take care of organizing and coordinating content creation and make sure that all steps in the release process are completed on time and with high quality.
You analyze existing processes and suggest improvements to make collaboration within the team and with external stakeholders even more efficient.
You ensure that all relevant information and progress is documented, and you serve as the central point of contact for an overview of current projects and milestones.
You support the team lead with organizational and administrative tasks and act as a trusted right hand who keeps track of everything even in busy times.
That completes the picture.

You have experience in administration

You already have professional experience in team assistance, administrative services or clerical work.
You are highly organized and experienced in managing administrative processes efficiently and reliably. Things can be dynamic here at times. That's when we’re counting on you to be the calming presence.
Your degree is not what matters most to us. What counts is experience, structured thinking and the ability to work independently.
You are confident using Microsoft Outlook, Word and Excel.
Your German and English should be on point, as you will be communicating in both languages in your daily work.

What you can look forward to

You will take on a highly responsible role with us, because you’re the one who keeps everything running. We’re here to reward that.

You will receive a structured onboarding process tailored to you.
Hubdrive is organized with clearly defined responsibilities. You can focus on your areas.
We offer a high degree of independence. You can organize your work schedule flexibly.
Hubdrive has a manageable company size. That means flat hierarchies and short paths when you need decisions in your daily work.
From day one, we will plan your concrete development path with you – in writing and with long-term commitment.
The team atmosphere is great, and the best part: someone regularly brings cake.

11 additional, exciting reasons